2022-12-31-accounts

Trustees’ Annual Report for the period

From 1 January 2022 Period start date To 31 December 2022 Period end date

Charity name: Sherborne Food Bank

Charity registration number: 1156481

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To relieve persons in the Sherborne and surrounding area who are in conditions of need, hardship or distress (Beneficiaries), in such ways as the Trustees shall from time-to-time think fit and in accordance with Christian Faith principles. In furtherance of the above object: a. Specifically, to supply parcels of food to beneficiaries, whether directly or through agency partners approved by the trustees, to ensure a healthy, balanced and nutritious diet sufficient for their immediate need. b. To do any other thing consistent with the purpose of the charity, including (but not limited to) the signposting of beneficiaries to advisory agencies and offering the support of Christian churches.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Sherborne Food Bank accepts donations of food items from individuals and companies and arranges their delivery primarily to families and individuals in need of food. Food is supplied to persons in need in response to referrals from Social Health & Care Agencies and in accordance with the Charity’s agreed policies and procedures. The Charity Trustees regularly monitor the implementation of these policies and procedures , taking due regard to public benefit. Specifically the Charity trustees regularly conduct an internal audit of the Food Bank operations and records, at least annually. The data for 2022 was audited on 20th February 2023.

		Cash funding for the Food Bank is from a combination of individual and institutional donations ( e.g. businesses and other charitable bodies ), the latter typically providing funds for specific purchases. Volunteer support is crucial for a small charity. There are 60 individuals regularly supporting the work of the Food Bank through practical involvement. Some collect donated items from our collection points, others sort and stack the items in our Depot and others pack the food parcels. A final group of volunteers deliver the parcels as appropriate, There are no paid employees.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Confirmed that Trustees have had such regard

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/a Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers N/A Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	SFB continued critical food deliveries throughout the pandemic • Volunteer numbers (inc. shoppers/pickers/packers/drivers) have risen from 30 to +/-70 • Increased demand has required a new Executive Board to support the Trustees • SFB responded to a 47% increase in demand during 2022 • Weekly food parcels increased from 23 in July to 69 before Christmas 2022 • In 2022 SFB delivered 1901 food parcels to 218 households • In 2022 SFB supported 298 adults and 221 children • SFB hit a demand crisis situation in 2022 but has worked through it • SFB now outreaches with food and finance to support neighbouring food poverty initiatives and larders, as well as school breakfast clubs and youth groups Support is provided following a referral from the following agencies and others

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	Achieved £63935 income
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Opening balance at 1/1/2022 was £119,159.71 and the Closing balance was £120,254.01. We have 2 bank accounts, one for day to day running and one for holding reserves of some £60,000 as contingency to be able to run for 6 months if we were to lose the use of the Depot for which we pay no rent.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	See above
Amount of reserves held	Para 1.22	£60,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:		The charity is a CIO
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution date 1 April 2014
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustee application form used, presentation at interview, DBS checks, references and a vote by other trustees. We have 2 ex office representatives.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Sherborne Food Bank
Other name the charity uses	N/A
Registered charity number	1156481
Charity’s principal address	C/O St Paul’s Church St Paul’s Place Sherborne DT9 4DU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Dr John Crossman	Trustee		N/A
	Councillor F. Margaret Crossman	“		N/a
	Mr. Peter Bryer	“		N/A
	Catherine Graham	“		N/A
	Rev Jim Edie	“	From September	N/A
	Mr. David Kemp	“	From 24/11/2022	N/A
	Cllr Jill Warburton	“	From September	N/A

– Corporate trustees names of the directors at the date the report was approved

Director name NONE

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NONE

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Catherine Graham
	Treasurer & Trustee
	2ndMarch 2023
	2ndMarch 2023

SHERBORNE FOOD BANK – 31 December 2022

OPENING BALANCE 1[st] JANUARY 2022

£119,159.71

RECEIPTS
Standing Orders			9,577.00
Donations			54,357.55
Housing Assistance			623.00
Bank Interest			47.41
				64,604.96
EXPENDITURE
Food/Supplies Purchases			-35,871.36
Supporting other agencies/organisations			-20,639.01
Longburton Hall Rent			-1,500.00
Housing Assistance			-2,919.00
Depot Maintenance			-485.00
Bank Charges			-57.50
Admin Expenses -	Phone	-164.37
	Stationery/Toner	-464.29
	Trustee Gifts	-200.00
	Mileage/Fuel	-316.63
	Insurance	-507.13
	NVC Membership	-55.00
	DBS Checking	-61.20
	PR Expenses	-39.35
	ICO Fee	-35.00
	Website fees	-195.82
			-2,038.79
				-63,510.66

CLOSING BALANCE 31 DECEMBER 2022

£120,254.01

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CAF Bank balance on 31 December 2022 52,005.29 NAT WEST Bank balance on 31 December 2022 68,655.31 Less Payments to clear = £32.79 phone expenses + £373.80 for supplies -406.59

£120,660.60

£120,254.01

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of £rf-EL6&¢￿ E FE0> I< On accounts for the year ended 101 Charity no (if any) Set out on pages I report to Ihe trusts on my examination of the accounts of the aL)ove chanty {Yhe Trusn for the year ended Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in aCcOrda￿e with the requirements of the Charities Act 2011 rthe Acn. I report in respect of my examina11c￿ of the Trusfs accounts carried out under section 145 of the 2011 Act and in carryng oui my examination, I have follo￿ed the applicable Directions given by Charity Commission urKJer section 1445){b) of the Act. I have coM￿eted my examination. I confirm that no material matters have come to my attention (other than that disdosed bel¢yN") in connection wth the examinati(￿ ¥￿Ich gives me cause to ￿lieVe Ihat in, any matenal respect. aCC￿n￿n9 r￿)rdS there not kept in ac(x)rdance with sethon 130 of the Aci or Ihe accounts do not vlith the accounting records Independent examinerfs statement I have no concems KI have come ￿rosS no ¢)Iher rnatters in connection with the examination to whith attention shi)uld be dravm in order to enable a proper understarKliTrJ of the acciyjnts to b8 reached. . Please delete the w0￿S in the brackets if they do not apply. Signed: Date: Name: ov￿￿4￿[16 v Relevant professional qualification{s) or body (if any): Address: FA-iQFiekb i*e iqlF( S i+-EL8- IER October 2018