## **Trustees’ Annual Report for the period** **From 1 January 2022 Period start date To 31 December 2022 Period end date** ## **Charity name: Sherborne Food Bank** ## **Charity registration number: 1156481** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To relieve persons in the Sherborne and**
**surrounding area who are in conditions**
**of need, hardship or distress**
**(Beneficiaries), in such ways as the**
**Trustees shall from time-to-time think fit**
**and in accordance with Christian Faith**
**principles. In furtherance of the above**
**object:**
**a.**
**Specifically, to supply parcels of**
**food to beneficiaries, whether directly or**
**through agency partners approved by**
**the trustees, to ensure a healthy,**
**balanced and nutritious diet sufficient**
**for their immediate need.**
**b.**
**To do any other thing consistent**
**with the purpose of the charity,**
**including (but not limited to) the**
**signposting of beneficiaries to advisory**
**agencies and offering the support of**
**Christian churches.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Sherborne Food Bank accepts**
**donations of food items from individuals**
**and companies and arranges their**
**delivery primarily to families and**
**individuals in need of food.**
**Food is supplied to persons in need in**
**response to referrals from Social Health**
**& Care Agencies and in accordance with**
**the Charity’s agreed policies and**
**procedures.**
**The Charity Trustees regularly monitor**
**the implementation of these policies and**
**procedures , taking due regard to public**
**benefit.**
**Specifically the Charity trustees**
**regularly conduct an internal audit of**
**the Food Bank operations and records,**
**at least annually. The data for 2022 was**
**audited on 20th February 2023.**| |||**Cash funding for the Food Bank is from**
**a combination of individual and**
**institutional donations ( e.g. businesses**
**and other charitable bodies ), the latter**
**typically providing funds for specific**
**purchases.**
**Volunteer support is crucial for a small**
**charity. There are 60 individuals**
**regularly supporting the work of the**
**Food Bank through practical**
**involvement.**
**Some collect donated items from our**
**collection points, others sort and stack**
**the items in our Depot and others pack**
**the food parcels.**
**A final group of volunteers deliver the**
**parcels as appropriate, There are no**
**paid employees.**| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Confirmed that Trustees have had such**
**regard**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/a** Para 1.38 Policy on social investment including program related investment **N/A** Para 1.38 Contribution made by volunteers **N/A** Other ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**SFB continued critical food deliveries**
**throughout the pandemic**
**• Volunteer numbers (inc.**
**shoppers/pickers/packers/drivers) have**
**risen from 30 to +/-70**
**• Increased demand has required a new**
**Executive Board to support the Trustees**
**• SFB responded to a 47% increase in**
**demand during 2022**
**• Weekly food parcels increased from 23**
**in July to 69 before Christmas 2022**
**• In 2022 SFB delivered 1901 food**
**parcels to 218 households**
**• In 2022 SFB supported 298 adults and**
**221 children**
**• SFB hit a demand crisis situation in**
**2022 but has worked through it**
**• SFB now outreaches with food and**
**finance to support neighbouring food**
**poverty initiatives**
**and larders, as well as school breakfast**
**clubs and youth groups**
**Support is provided following a referral**
**from the following agencies and others**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Achieved £63935 income**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Opening balance at 1/1/2022 was**
**£119,159.71 and the Closing balance**
**was £120,254.01. We have 2 bank**
**accounts, one for day to day running**
**and one for holding reserves of some**
**£60,000 as contingency to be able to run**
**for 6 months if we were to lose the use**
**of the Depot for which we pay no rent.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**See above**| |Amount of reserves held|Para 1.22|**£60,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**The charity is a CIO**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution date 1 April 2014**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee application form used,**
**presentation at interview, DBS checks,**
**references and a vote by other trustees.**
**We have 2 ex office representatives.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Sherborne Food Bank| |---|---| |Other name the charity uses|N/A| |Registered charity number|1156481| |Charity’s principal address|C/O St Paul’s Church
St Paul’s Place
Sherborne
DT9 4DU| ||| ## **Names of the charity trustees who manage the charity** |1
2
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Dr John Crossman|Trustee||N/A| ||Councillor F.
Margaret
Crossman|“||N/a| ||Mr. Peter Bryer|“||N/A| ||Catherine Graham|“||N/A| ||Rev Jim Edie|“|From September|N/A| ||Mr. David Kemp|“|From 24/11/2022|N/A| ||Cllr Jill Warburton|“|From September|N/A| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved > **Director name** NONE Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**NONE**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Catherine Graham|| ||
Treasurer & Trustee|| ||2ndMarch 2023|| ||2ndMarch 2023|| ## **SHERBORNE FOOD BANK – 31 December 2022** OPENING BALANCE 1[st] JANUARY 2022 ## **£119,159.71** |RECEIPTS||||| |---|---|---|---|---| |Standing Orders|||9,577.00|| |Donations|||54,357.55|| |Housing Assistance|||623.00|| |Bank Interest|||47.41|| |||||64,604.96| |EXPENDITURE||||| |Food/Supplies Purchases|||-35,871.36|| |Supporting other agencies/organisations|||-20,639.01|| |Longburton Hall Rent|||-1,500.00|| |Housing Assistance|||-2,919.00|| |Depot Maintenance|||-485.00|| |Bank Charges|||-57.50|| |Admin Expenses -|Phone|-164.37||| ||Stationery/Toner|-464.29||| ||Trustee Gifts|-200.00||| ||Mileage/Fuel|-316.63||| ||Insurance|-507.13||| ||NVC Membership|-55.00||| ||DBS Checking|-61.20||| ||PR Expenses|-39.35||| ||ICO Fee|-35.00||| ||Website fees|-195.82||| ||||-2,038.79|| |||||-63,510.66| CLOSING BALANCE 31 DECEMBER 2022 **£120,254.01** ************************ CAF Bank balance on 31 December 2022 52,005.29 NAT WEST Bank balance on 31 December 2022 68,655.31 Less Payments to clear = £32.79 phone expenses + £373.80 for supplies -406.59 £120,660.60 **£120,254.01** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of £rf-EL6&¢￿ E FE0> I< On accounts for the year ended 101 Charity no (if any) Set out on pages I report to Ihe trust*s on my examination of the accounts of the aL)ove chanty {Yhe Trusn for the year ended Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in aCcOrda￿e with the requirements of the Charities Act 2011 rthe Acn. I report in respect of my examina11c￿ of the Trusfs accounts carried out under section 145 of the 2011 Act and in carryng oui my examination, I have follo￿ed the applicable Directions given by Charity Commission urKJer section 1445){b) of the Act. I have coM￿eted my examination. I confirm that no material matters have come to my attention (other than that disdosed bel¢yN") in connection wth the examinati(￿ ¥￿Ich gives me cause to ￿lieVe Ihat in, any matenal respect. aCC￿n￿n9 r￿)rdS there not kept in ac(x)rdance with sethon 130 of the Aci or Ihe accounts do not vlith the accounting records Independent examinerfs statement I have no concems *KI have come ￿rosS no ¢)Iher rnatters in connection with the examination to whith attention shi)uld be dravm in order to enable a proper understarKliTrJ of the acciyjnts to b8 reached. . Please delete the w0￿S in the brackets if they do not apply. Signed: Date: Name: ov￿￿4￿[16 v Relevant professional qualification{s) or body (if any): Address: FA-iQFiekb i*e iqlF( S i+-EL8- IER October 2018