Trustees. Annual Report for the period Period start date January 2021 Period end date 31 December 2021 From To Section A Reference and administration details Charlty name SHERBORNE FOOD BANK Other names charlty Is known by Registered charlty number (If any} 1156481 Charlty's prlnclpal address st Paul's Church St Paul's Close Sherbome, Dorset Postcode DT9 4DU Names of the charity trustees who manage thè charity Dates acted rf not for whole Trustee n8111e Office Irf any) Nama of person lor ldy) entitl•d Mr Peler Bryer Mr Andrew Horsey Dr John Crossman Mr Antony Edwards Cllr Frances Crossman nla Treasurer 11112021 to 181512021 nla nla From 711212021 nla 10 Section B Structure, overnance and mana ement Description of the charity's trusts Constitution dated 1 April 2014 Type of goveming docurnent How the charity is conststuted Charitable Incorporated Organisation Trustee selection methods Appointed by existing Trustees, except 2 ex4)ffiuo TAR Mard) 2012
Section C Ob'ectives and activities To felieve persons in the sheorne and surrourKling area who are in ondilions of need, hardship or distress Ibeneficiariesl, in such ways as the Trustees shall from time to time think fit and in accordance with Christian faith principles. In furtherance of the above object: al specifically to supply parlS of food lo beneficiaries, whelher directly or through agency partners approved by the Trustees. lo ensure a healthy, balan(xd and nutritious diet sufficient for their immediate need. b} to do any other thing consistent with the purpose of the charity, including (but not limited tol the sign-posling of beneficianes to advisory encies and offerin the su ort of Christian churches. Summary of the objects of the charity set out in its governing document Sherbome Food Bank accepts donats'ons of fd items from individuals and companies. and arranges their delivery primarily to individuals and families in need of food. Food is supplied to persons in need in response to refeffals from Social, Health and Care Agencies and in accordan with the charity's agreed tM)licies and procedures. Summary oflhe main activities undertaken for the publlc benefit in relation to these objects (include wlthln thls section the statutory declaration that trustees have had regard to the guidance Issued by tho Charity Commission on public benefft) The Charity Trustees regularly monitor the implementation of these policies and procedures, taking due regard to public benefit. Spectfically, the Charity Trustees regulady conduct an intemal audit of the Fd Bank operations and records, at least annually. The dats for 2021 operations was audited on 10, February 2022. Cash funding for the Food Bank is from a combination of individual and inslitutional donations le.g. businesses and other charilable bodies), the latter typically providing funds for specific purchases. Volunteer support is crucial for a small charity and there are over 50 individuals regularfy supporbng the work of the Food Bank through practical involvement. Some collect donated items from our collection points, others sort and stack the items in our depot (premises provided free of charge) and others pack the food parcels. A final group of volunteers deliver the parlS as appropriate. There are no paid employees. TAR arch 2012
Section D Achievements and performance Summary ofthe main achievements of the charity durlng Ihg year During the period January- December 2021 a total of 1297 weekly f(x)d parcel deliveries were made (a 5 % deease on the pVIouS yearl. These were delivered lo 178 known households. representing 245 adults (an decrease of 44 on previous year) and 196 children (an decrease of 32 on previous year). Of these 178 households. 63 were Single occupancy, 53 were 2 Adults or 1 Child & l Adult, 39 were Families Inomially 2 Adults + 2 Children) and 23 were Large Families (more than 4 in Ihe household). Referrals are usually made for an initial duration of 3- 6 weeks. Over the perii)d of this report, 120 (-81 households were up to 6 weeks duration, 34 (-51 were 7 to 12 weeks. 10 (-1) were 13 to 18 week. 7 (_1) were 19 to 24 weeks and 7 {+5) for 25+ weeks. The majority of parcels a therefore provided for short-term support but wtlh a significant minority being long-lerm. Some of these holfrseholds are likely to continue to be in ceIpt of food parcels into 2022. The ongoing viability of the Food Bank is maintained by the regular donations of both food sluffs and cash, the strong volunteer base of over 50 committed volunteers and the effective implementation of policies and procedures for its operations. The Food Bank continues to be in a strong position to be able to continue to provide tood for those in need. Section E Financial review The Charity's throughput is largely based on malerials (food and household essentials) not $h, and as already stated Ihere are no paid employees. Nevertheless the Trustees consider that Reserves lo cover 6 months running costs would be prudent and appropriate for a charity of this size. Briof statement of the chaiTty's policy on reservos Detslls of any funds materlally In doficit Further financial review details {Optional irrfonnatlon) Dunng 202012021 the Charity had increased expenditure, purchasing food and household essentials as we received proportionally higher donations of (xsh rather than materials. Additionally, during 2021 our Food Parcels were improved by Ihe inclusion of fresh produce (fruit, vegetables and Bread) as a result of increased cash donations. These items have to be purchased each week. You may choos¢ lo include additional information. where relevant about.. the charity's principal sources of funds (induding any fvndraising)- how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. With increased cash donatioris being made to the Food Bank our fund holding has increased and the Trustees have applied to open a second Bank Account. This account wll hold our Reserves and a contingency fund for new premises. TAR MarL*J 2012
Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, Teport above. Signed on behalf of the charity's Irustees Signature{s) Full name(s) P0s4tion (eg Secretsry, Chair. etc} &wJ)oBJ kb R£PJ Date TAR Marth 2012
SHERBORNE FOOD BANK – 31 December 2021
OPENING BALANCE 1[st] JANUARY 2021
£ 93,455.69
| RECEIPTS | |||
|---|---|---|---|
| Standing Orders | 7876.00 | ||
| CAF | 910.00 | ||
| Just Giving/Giving Com Ltd | 15816.27 | ||
| Donations* | 24354.79 | ||
| Fraud Refund | 333.53 | ||
| 49290.59 | |||
| EXPENDITURE | |||
| Food/Supplies Purchases | -12900.00 | ||
| Longburton Hall Rent | -1200.00 | ||
| Future Roots | -1000.00 | ||
| Housing Assistance | -1539.00 | ||
| Fraud Payment | -333.53 | ||
| Depot Equipment | -2359.09 | ||
| Transfer to open CAF Account | -5000.00 | ||
| Admin Expenses | St Pauls - | 3000.00 | |
| Insurance – | 447.40 | ||
| Laptop – | 278.00 | ||
| Mileage/phone – | 139.07 | ||
| Stationery/Postage108.98 | |||
| Leafet Printing | 181.00 | ||
| Gifts | 130.50 | -4284.95 | |
| -28616.57 |
CLOSING BALANCE 31 DECEMBER 2021
£114,129.71
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of SHERBORNE FOOD BANK On accounts for tho year ended DECEMBER 2021 Charity no (rf any) 1156481 Set out on pages I report to the trusl&s on my examination of the accoun18 of the above charity {Ihe Trusf) for the year ended 3111212021. As the chanws trustees, you are responsible for the preparation ofthe a¢¢ounts in accordan with the requirements ofthe Chant8 Act 2011 l.the Act.). Respon$ibllitie$ and basls of report I report in spect of my examination of the Tnjst's ac¢ounts carried out under sech.on 145 of the 2011 Act and in carying out my examination, I have followed all the applicable DI¢t10nS gNen by the Chanty Commissjon under section 1495){b} of the Act. Independent examinefs ststement I have completed my examination. l confirm that no material matter5 have come to my attention in connection wtth the examin*ion (other than that disclosed below") which gives me cause to believe that in. any material respect. the accounting record$ were not kept in accordance wtth seth.on 130 of the ChaiilÉes Act" or the accounts did not accord with the accounting records.. or the accounts did not comply wrth the applicable requirement$ concerning the fomi and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection th the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. . Please delete the words in the brackets rffhey do not apply. Signed: Nam•: Rol•vant professional qualification(s) or Ixjdy i IER Oct 2018
(rf any): Addross: IQFIEU Section B Disclosure Only wmplete rf the examiner needs to highlight material matters of con (see CC32, Independent examination of chanty accounts: direr*'ons and guidan for examiner5). Give here brief details of any items that the examiner wlshes to disclose. IER Oct 2018