Trustees. Annual Report for the period
Period start date
January 2021
Period end date
31
December 2021
From
To
Section A
Reference and administration details
Charlty name
SHERBORNE FOOD BANK
Other names charlty Is known by
Registered charlty number (If any}
1156481
Charlty's prlnclpal address
st Paul's Church
St Paul's Close
Sherbome, Dorset
Postcode
DT9 4DU
Names of the charity trustees who manage thè charity
Dates acted rf not for whole
Trustee n8111e
Office Irf any)
Nama of person lor l￿dy) entitl•d
Mr Peler Bryer
Mr Andrew Horsey
Dr John Crossman
Mr Antony Edwards
Cllr Frances Crossman
nla
Treasurer
11112021 to 181512021
nla
nla
From 711212021
nla
10
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
Constitution dated 1 April 2014
Type of goveming docurnent
How the charity is conststuted
Charitable Incorporated Organisation
Trustee selection methods
Appointed by existing Trustees, except 2 ex4)ffiuo
TAR
Mard) 2012

Section C
Ob'ectives and activities
To felieve persons in the she￿orne and surrourKling area who are in
ondilions of need, hardship or distress Ibeneficiariesl, in such ways as
the Trustees shall from time to time think fit and in accordance with
Christian faith principles.
In furtherance of the above object:
al specifically to supply par￿lS of food lo beneficiaries, whelher directly
or through agency partners approved by the Trustees. lo ensure a
healthy, balan(xd and nutritious diet sufficient for their immediate need.
b} to do any other thing consistent with the purpose of the charity,
including (but not limited tol the sign-posling of beneficianes to advisory
encies and offerin
the su
ort of Christian churches.
Summary of the objects of the
charity set out in its
governing document
Sherbome Food Bank accepts donats'ons of f￿d items from individuals
and companies. and arranges their delivery primarily to individuals and
families in need of food.
Food is supplied to persons in need in response to refeffals from Social,
Health and Care Agencies and in accordan￿ with the charity's agreed
tM)licies and procedures.
Summary oflhe main
activities undertaken for the
publlc benefit in relation to
these objects (include wlthln
thls section the statutory
declaration that trustees have
had regard to the guidance
Issued by tho Charity
Commission on public
benefft)
The Charity Trustees regularly monitor the implementation of these
policies and procedures, taking due regard to public benefit.
Spectfically, the Charity Trustees regulady conduct an intemal audit of
the F￿d Bank operations and records, at least annually. The dats for
2021 operations was audited on 10, February 2022.
Cash funding for the Food Bank is from a combination of individual and
inslitutional donations le.g. businesses and other charilable bodies), the
latter typically providing funds for specific purchases.
Volunteer support is crucial for a small charity and there are over 50
individuals regularfy supporbng the work of the Food Bank through
practical involvement. Some collect donated items from our collection
points, others sort and stack the items in our depot (premises provided
free of charge) and others pack the food parcels. A final group of
volunteers deliver the par￿lS as appropriate. There are no paid
employees.
TAR
arch 2012

Section D
Achievements and performance
Summary ofthe main
achievements of the charity
durlng Ihg year
During the period January- December 2021 a total of 1297 weekly f(x)d
parcel deliveries were made (a 5 % de￿ease on the p￿VIouS yearl.
These were delivered lo 178 known households. representing 245 adults
(an decrease of 44 on previous year) and 196 children (an decrease of
32 on previous year).
Of these 178 households. 63 were Single occupancy, 53 were 2 Adults or
1 Child & l Adult, 39 were Families Inomially 2 Adults + 2 Children) and
23 were Large Families (more than 4 in Ihe household).
Referrals are usually made for an initial duration of 3- 6 weeks.
Over the perii)d of this report, 120 (-81 households were up to 6 weeks
duration, 34 (-51 were 7 to 12 weeks. 10 (-1) were 13 to 18 week. 7 (_1)
were 19 to 24 weeks and 7 {+5) for 25+ weeks. The majority of parcels
a￿ therefore provided for short-term support but wtlh a significant
minority being long-lerm. Some of these holfrseholds are likely to
continue to be in ￿ceIpt of food parcels into 2022.
The ongoing viability of the Food Bank is maintained by the regular
donations of both food sluffs and cash, the strong volunteer base of over
50 committed volunteers and the effective implementation of policies and
procedures for its operations. The Food Bank continues to be in a strong
position to be able to continue to provide tood for those in need.
Section E
Financial review
The Charity's throughput is largely based on malerials (food and
household essentials) not ￿$h, and as already stated Ihere are no paid
employees. Nevertheless the Trustees consider that Reserves lo cover 6
months running costs would be prudent and appropriate for a charity of
this size.
Briof statement of the
chaiTty's policy on reservos
Detslls of any funds materlally
In doficit
Further financial review details {Optional irrfonnatlon)
Dunng 202012021 the Charity had increased expenditure, purchasing
food and household essentials as we received proportionally higher
donations of (xsh rather than materials.
Additionally, during 2021 our Food Parcels were improved by Ihe
inclusion of fresh produce (fruit, vegetables and Bread) as a result of
increased cash donations. These items have to be purchased each
week.
You may choos¢ lo include
additional information. where
relevant about..
the charity's principal
sources of funds (induding
any fvndraising)-
how expenditure has
supported the key objectives
of the charity;
investment policy and
objectives including any
ethical investment policy
adopted.
With increased cash donatioris being made to the Food Bank our fund
holding has increased and the Trustees have applied to open a second
Bank Account. This account wll hold our Reserves and a contingency
fund for new premises.
TAR
MarL*J 2012

Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, Teport above.
Signed on behalf of the charity's Irustees
Signature{s)
Full name(s)
P0s4tion (eg Secretsry, Chair.
etc}
&wJ)oBJ kb R£PJ
Date
TAR
Marth 2012


## **SHERBORNE FOOD BANK – 31 December 2021** 

OPENING BALANCE 1[st] JANUARY 2021 

**£ 93,455.69** 

|RECEIPTS||||
|---|---|---|---|
|Standing Orders||7876.00||
|CAF||910.00||
|Just Giving/Giving Com Ltd|15816.27|||
|Donations*|24354.79|||
|Fraud Refund||333.53||
||||49290.59|
|EXPENDITURE||||
|Food/Supplies Purchases|-12900.00|||
|Longburton Hall Rent||-1200.00||
|Future Roots||-1000.00||
|Housing Assistance||-1539.00||
|Fraud Payment||-333.53||
|Depot Equipment||-2359.09||
|Transfer to open CAF Account||-5000.00||
|Admin Expenses|St Pauls -||3000.00|
|Insurance –|447.40|||
|Laptop –|278.00|||
|Mileage/phone –|139.07|||
|Stationery/Postage108.98||||
|Leafet Printing|181.00|||
|Gifts|130.50|-4284.95||
||||-28616.57|



CLOSING BALANCE 31 DECEMBER 2021 

**£114,129.71** 



CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
SHERBORNE FOOD BANK
On accounts for tho year
ended
DECEMBER 2021
Charity no
(rf any)
1156481
Set out on pages
I report to the trusl&s on my examination of the accoun18 of the above
charity {Ihe Trusf) for the year ended 3111212021.
As the chanws trustees, you are responsible for the preparation ofthe
a¢¢ounts in accordan￿ with the requirements ofthe Chant￿8 Act 2011
l.the Act.).
Respon$ibllitie$ and
basls of report
I report in ￿spect of my examination of the Tnjst's ac¢ounts carried out
under sech.on 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable DI￿¢t10nS gNen by the Chanty Commissjon
under section 1495){b} of the Act.
Independent
examinefs ststement
I have completed my examination. l confirm that no material matter5 have
come to my attention in connection wtth the examin*ion (other than that
disclosed below") which gives me cause to believe that in. any material
respect.
the accounting record$ were not kept in accordance wtth seth.on 130
of the ChaiilÉes Act" or
the accounts did not accord with the accounting records.. or
the accounts did not comply wrth the applicable requirement$
concerning the fomi and content of accounts set out in the Charities
(Accounts and Reports} Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
th the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts lo be reached.
. Please delete the words in the brackets rffhey do not apply.
Signed:
Nam•:
Rol•vant professional
qualification(s) or Ixjdy i
IER
Oct 2018

(rf any):
Addross:
IQFIEU
Section B
Disclosure
Only wmplete rf the examiner needs to highlight material matters of con￿￿
(see CC32, Independent examination of chanty accounts: direr*'ons and
guidan￿ for examiner5).
Give here brief details of
any items that the
examiner wlshes to
disclose.
IER
Oct 2018