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← Lyng & District Community Hall

2024-12-31-accounts

Trustees’ Annual Report for the period

From 1 January 2024 To 31 December 2024

Charity name: Lyng and District Community Hall

Charity registration number: 1156339

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purpose of the charity is to provide a
village hall facility for use by all the people of
Lyng, Sparham and the surrounding district on
a non-discriminatorybasis.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The hall is used near to capacity with a variety
of activities provided by hirers and volunteers
on behalf of the hall including various sports,
bingo, community coffee mornings, pre-school
children’s activities, art classes and theatre. It is
also used for private hire for events such as
privateparties and weddingreceptions.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees confirm they have had regard to
the Charity Commission’s guidance on public
benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 Not Applicable
Contribution made by
volunteers		 Para 1.38 The Charity is totally dependent on the work of
volunteers in the community to manage the
business of the charity, some grounds
maintenance, and fund raising, and running
some activities in the hall.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The local community has benefited from
involvement in and access to a wide range
of sport and fitness activities, community
social functions, theatre, art classes and
messy church. Private hirers have utilised
the hall for weddings, wakes and private
celebrations.
A 2022 survey of users has demonstrated
widespread use and opportunities for social
contact for many groups within the
community which did not previously exist,
along with opportunities for developing
facilities.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41 A recent review shows the hall has
successfully delivered against it’s
objectives of providing Community, social
and fitness activities for the community,
providing older residents with a meeting
place and activities to reduce isolation and
improve wellbeing, and providing preschool
activities and services. Providing
educational and social support for the 12 –
19 yrs age group is proving more
challenging and is still being worked on.
Performance of fundraising
activities against objectives
set		 Para 1.41 Not Applicable
Investment performance
against objectives		 Para 1.41 Not Applicable
Other Not Applicable

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Charity is now, mainly due to fund raising,
slowly increasing its reserves and unrestricted
reserves following an unexpected increase in
spendingfrom thepreviousyear.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Upon opening of the hall the trustees
established a reserves policy as follows.
- an unrestricted reserve of £5,000 for short
term operatng costs in the event of a loss of
income.
- an unrestricted reserve for future asset
replacement and major property maintenance
at a target level of £20,000 to be achieved by
2026.
Amount of reserves held Para 1.22 At the end of 2024 total funds of the charity
amounted to £709,557. Unrestricted General
Reserve fund amounted to £23,667. Restricted
funds amounted to £685,890. Of these
£685,340 was represented by the net book
value of the building and other capital
equipment.
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
The principal sources of funds during the year
were:

Charitable Actvites £42,213
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 The principal risks facing the charity have been
increasing costs, partcularly energy costs, and
generatng sufcient revenue to cover
increased running costs as well as contnuing to
build the general reserve.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed,royal charter)		 Para 1.25 Charitable Incorporated Organisaton
Consttuton
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The consttuton calls for a minimum of three
trustees. Retring trustees may ofer
themselves for re-electon at an AGM. New
trustees can be nominated for appointment at
an AGM. User bodies also have the right to
appoint a trustee. The Trustees may also at any
tme co-optpersons to be trustees.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
On appointment new trustees are given a copy
of the consttuton to familiarise themselves
with, along with the latest Trustees Annual
Report and Accounts.
They are also provided with a copy of the
Charity Commission publicaton “The essental
Trustee” to explain the role and
responsibilites.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Charity is managed by the Trustees and a
Management Commitee with a wider
membership of 27 volunteers. Since opening a
number of volunteers have also assisted
running actvites on behalf of the charity.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Lyng and District Community Hall
Other name the charity uses
Registered charity number 1156339
Charity’s principal address Lyng and District Community Hall
Richmond Place
Lyng,
Norwich
NR9 5RF

Names of the charity trustees who manage the charity

Trustee name
Office (if any)
Dates acted if not for whole
year
Name of person (or body)
entitled to appoint trustee (if
any)
1
Stephen Davies
Chair
Appointed 2/7/2024
2
Simone Paine
Re Appointed 6/2/24
3
Scott Forster
Resigned 6/5/2024
4
Nick Asbery
Resigned 17/03/2025
5
Alan Sarbutt-King
Resigned May 24
6
Sally Wright
Resigned 4/6/2024
7
Helena Riches
Appointed 25/05/2024
9
Rachel Payne
Appointed 25/05/2023
10
Hannah Goodwin
Appointed 6/2/24
Resigned 21/10/24
11
Mike Kibart
Resigned 6/8/24
12
Deborah Asbery
Appointed 28/4/2025
13
Emma Forster
Resigned 6/8/24
14
Paul Young
Appointed 25/05/2024
15
Tom Gittins
Appointed 25/05/2022
Resigned 1/3/25
Corporate trustees–names of the directors at the date the report was approved
Director name		 Trustee name Office (if any) Office (if any) Dates acted if not for whole
year		 Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee (if
any)
Stephen Davies Chair Appointed 2/7/2024
Simone Paine Re Appointed 6/2/24
Scott Forster Resigned 6/5/2024
Nick Asbery Resigned 17/03/2025
Alan Sarbutt-King Resigned May 24
Sally Wright Resigned 4/6/2024
Helena Riches Appointed 25/05/2024
Rachel Payne Appointed 25/05/2023
Hannah Goodwin Appointed 6/2/24
Resigned 21/10/24
Mike Kibart Resigned 6/8/24
Deborah Asbery Appointed 28/4/2025
Emma Forster Resigned 6/8/24
Paul Young Appointed 25/05/2024
Tom Gittins Appointed 25/05/2022
Resigned 1/3/25
Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S W Davies

Chair

Full name(s) Stephen Wyn Davies

Position (eg Secretary, Chair Chair, etc)

Date 04/08/2025

Charity Name: Lyng & District Community Hall

No (if any) 1156339

1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall		 1156339
No (if any)
Charity Name: Lyng & District Community Hall
Receipts andpayments accounts CC16a
For the period
from
~~rr~~		 For the period 01/01/2024 To 31/12/2024
Section A Receipts and payments Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hall Hire Revenue 14,231 - - 14,231 10,647
Hall Activities and Events Revenue 16,901 - - 16,901 12,437
Bar and CateringRevenue 9,339 - - 9,339 9,662
Donations and Gifts Received 1,592 150 - 1,742 1,218
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for
AR)		 (Gross income for
AR)		 42,063 150 - 42,213 33,964
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts
42,063
150
-
42,213
33,964
~~——————~~
A3 Payments
Audit & Accountancyfees 1,029 - - 1,029 625
Cleaning Supplies & Kitchen
Consumables 986 - - 986 1,210
Direct Expenses for Hall Activities 2,860 2,860 430
Electricity 3,098 3,098 3,599
Equipment Purchases for hall activities - - 288
Food & Drink Purchases 6,667 6,667 5,335
General Expenses 331 331 1,444
Insurance 1,237 1,237 1,201
IT Software and Consumables 73 73 67
Licenses 975 975 867
Maintenance Contracts - - 427
Marketing,Publicity& Website 114 114 65
Printing& Stationery 167 167 26
Site Repairs & Maintenance - General 3,598 3,598 6,295
Subscriptions 56 56 150
Telephone & Internet 967 - - 967 797
Wages 11,041 - - 11,041 8,517
Waste Disposal - Bin Collection 1,026 - - 1,026 1,090
Water Charges 402 - - 402 326
Window Cleaning - - - - 140
- - - - -
**Sub total ** 34,627 - - 34,627 32,899
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
34,627
-
-
34,627
32,899
~~———=—~~
Net of receipts/(payments)
7,436
150
-
7,586
1,065
A5 Transfers between funds
-
- -
-
-
A6 Cash funds last year end
15,576
400
-
15,976
-
Cash funds this year end
23,012
550
- 23,562
1,065
~~SSSS44~~

CCXX R1 accounts (SS)

25/04/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 N/A
Land, Buildings and Equipment
Bar Stock
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Hall Hire debtors
Details
Cash at bank and in hand
HMRC PAYE
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
23,012
550
-
-
-
-
23,012
550
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
80
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
Fund to which
asset belongs
Cost (optional)
New Hall &
Equipment
793,599
General Fund
767
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
General Fund
30
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

25/04/2025

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name: Lyng and District Community Hall members of On accounts for the year 31[st] December 2024 Charity no 1156339 ended (if any) Set out on pages 1 to 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024.

Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: John Mason Date: 04/08/2025 Name: John Mason Relevant professional ACMA, CGMA. qualification(s) or body (if any): Address: 1 Hammond Place, Lyng, Norwich, NR9 5RQ

1

Oct 2018

IER