## Trustees’ Annual Report for the period From 1 January 2024 To 31 December 2024 Charity name: Lyng and District Community Hall Charity registration number: 1156339 ## Objectives and Activities ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the charity is to provide a
village hall facility for use by all the people of
Lyng, Sparham and the surrounding district on
a non-discriminatorybasis.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The hall is used near to capacity with a variety
of activities provided by hirers and volunteers
on behalf of the hall including various sports,
bingo, community coffee mornings, pre-school
children’s activities, art classes and theatre. It is
also used for private hire for events such as
privateparties and weddingreceptions.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm they have had regard to
the Charity Commission’s guidance on public
benefit.| ## Additional information (optional) You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not Applicable| |Contribution made by
volunteers|Para 1.38|The Charity is totally dependent on the work of
volunteers in the community to manage the
business of the charity, some grounds
maintenance, and fund raising, and running
some activities in the hall.| |Other||| ## Achievements and Performance ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The local community has benefited from
involvement in and access to a wide range
of sport and fitness activities, community
social functions, theatre, art classes and
messy church. Private hirers have utilised
the hall for weddings, wakes and private
celebrations.
A 2022 survey of users has demonstrated
widespread use and opportunities for social
contact for many groups within the
community which did not previously exist,
along with opportunities for developing
facilities.| |Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|A recent review shows the hall has
successfully delivered against it’s
objectives of providing Community, social
and fitness activities for the community,
providing older residents with a meeting
place and activities to reduce isolation and
improve wellbeing, and providing preschool
activities and services. Providing
educational and social support for the 12 –
19 yrs age group is proving more
challenging and is still being worked on.| |Performance of fundraising
activities against objectives
set|Para 1.41|Not Applicable| |Investment performance
against objectives|Para 1.41|Not Applicable| |Other||Not Applicable| ## Financial Review |Financial Review||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity is now, mainly due to fund raising,
slowly increasing its reserves and unrestricted
reserves following an unexpected increase in
spendingfrom thepreviousyear.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Upon opening of the hall the trustees
established a reserves policy as follows.
- an unrestricted reserve of £5,000 for short
term operatng costs in the event of a loss of
income.
- an unrestricted reserve for future asset
replacement and major property maintenance
at a target level of £20,000 to be achieved by
2026.| |Amount of reserves held|Para 1.22|At the end of 2024 total funds of the charity
amounted to £709,557. Unrestricted General
Reserve fund amounted to £23,667. Restricted
funds amounted to £685,890. Of these
£685,340 was represented by the net book
value of the building and other capital
equipment.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| Additional information (optional) You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The principal sources of funds during the year
were:

Charitable Actvites £42,213| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The principal risks facing the charity have been
increasing costs, partcularly energy costs, and
generatng sufcient revenue to cover
increased running costs as well as contnuing to
build the general reserve.| |Other||| ## Structure, Governance and Management |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|Charitable Incorporated Organisaton
Consttuton| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The consttuton calls for a minimum of three
trustees. Retring trustees may ofer
themselves for re-electon at an AGM. New
trustees can be nominated for appointment at
an AGM. User bodies also have the right to
appoint a trustee. The Trustees may also at any
tme co-optpersons to be trustees.| ## Additional information (optional) You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
On appointment new trustees are given a copy
of the consttuton to familiarise themselves
with, along with the latest Trustees Annual
Report and Accounts.
They are also provided with a copy of the
Charity Commission publicaton “The essental
Trustee” to explain the role and
responsibilites.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is managed by the Trustees and a
Management Commitee with a wider
membership of 27 volunteers. Since opening a
number of volunteers have also assisted
running actvites on behalf of the charity.| |Relationship with any
related parties|Para 1.51|| |Other||| ## Reference and Administrative details |Charity name|Lyng and District Community Hall| |---|---| |Other name the charity uses|| |Registered charity number|1156339| |Charity’s principal address|Lyng and District Community Hall
Richmond Place
Lyng,
Norwich
NR9 5RF| ## Names of the charity trustees who manage the charity |Trustee name
Office (if any)
Dates acted if not for whole
year
Name of person (or body)
entitled to appoint trustee (if
any)
1
Stephen Davies
Chair
Appointed 2/7/2024
2
Simone Paine
Re Appointed 6/2/24
3
Scott Forster
Resigned 6/5/2024
4
Nick Asbery
Resigned 17/03/2025
5
Alan Sarbutt-King
Resigned May 24
6
Sally Wright
Resigned 4/6/2024
7
Helena Riches
Appointed 25/05/2024
9
Rachel Payne
Appointed 25/05/2023
10
Hannah Goodwin
Appointed 6/2/24
Resigned 21/10/24
11
Mike Kibart
Resigned 6/8/24
12
Deborah Asbery
Appointed 28/4/2025
13
Emma Forster
Resigned 6/8/24
14
Paul Young
Appointed 25/05/2024
15
Tom Gittins
Appointed 25/05/2022
Resigned 1/3/25
Corporate trustees–names of the directors at the date the report was approved
Director name|Trustee name|Office (if any)|Office (if any)|Dates acted if not for whole
year|Dates acted if not for whole
year|Name of person (or body)
entitled to appoint trustee (if
any)| |---|---|---|---|---|---|---| ||Stephen Davies|Chair||Appointed 2/7/2024||| ||Simone Paine|||Re Appointed 6/2/24||| ||Scott Forster|||Resigned 6/5/2024||| ||Nick Asbery|||Resigned 17/03/2025||| ||Alan Sarbutt-King|||Resigned May 24||| ||Sally Wright|||Resigned 4/6/2024||| ||Helena Riches|||Appointed 25/05/2024||| ||Rachel Payne|||Appointed 25/05/2023||| ||Hannah Goodwin|||Appointed 6/2/24
Resigned 21/10/24||| ||Mike Kibart|||Resigned 6/8/24||| ||Deborah Asbery|||Appointed 28/4/2025||| ||Emma Forster|||Resigned 6/8/24||| ||Paul Young|||Appointed 25/05/2024||| ||Tom Gittins|||Appointed 25/05/2022
Resigned 1/3/25||| |Director name||||||| |||||||| |||||||| Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year ## Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) S W Davies Chair Full name(s) Stephen Wyn Davies Position (eg Secretary, Chair Chair, etc) Date 04/08/2025 **Charity Name: Lyng & District Community Hall** **No (if any) 1156339** ||||**1156339**
**No (if any)**
**Charity Name: Lyng & District Community Hall**|**1156339**
**No (if any)**
**Charity Name: Lyng & District Community Hall**|**1156339**
**No (if any)**
**Charity Name: Lyng & District Community Hall**|**1156339**
**No (if any)**
**Charity Name: Lyng & District Community Hall**|**1156339**
**No (if any)**
**Charity Name: Lyng & District Community Hall**|**1156339**
**No (if any)**
**Charity Name: Lyng & District Community Hall**|**1156339**
**No (if any)**
**Charity Name: Lyng & District Community Hall**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||**Receipts andpayments accounts**||||||||**CC16a**|| ||**For the period**
**from**
~~rr~~|||**For the period**|**01/01/2024**||**To**||**31/12/2024**|||| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||||||||| ||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| ||||**to the nearest**
**£**|**to the nearest**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**||||||||||||| |Hall Hire Revenue|||**14,231**||**-**||**-**||**14,231**||**10,647**|| |Hall Activities and Events Revenue|||**16,901**||**-**||**-**||**16,901**||**12,437**|| |Bar and CateringRevenue|||**9,339**||**-**||**-**||**9,339**||**9,662**|| |Donations and Gifts Received|||**1,592**||**150**||**-**||**1,742**||**1,218**|| ||||**-**||**-**||**-**||**-**||**-**|| ||||**-**||**-**||**-**||**-**||**-**|| ||||**-**||**-**||**-**||**-**||**-**|| ||||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_||_(Gross income for_
_AR)_|**42,063**||**150**||**-**||**42,213**||**33,964**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**42,063**
**150**
**-**
**42,213**
**33,964**
~~——————~~||||||||||||| |**A3 Payments**||||||||||||| |Audit & Accountancyfees|||**1,029**||**-**||**-**||**1,029**||**625**|| |Cleaning Supplies & Kitchen||||||||||||| |Consumables|||**986**||**-**||**-**||**986**||**1,210**|| |Direct Expenses for Hall Activities|||**2,860**||||||**2,860**||**430**|| |Electricity|||**3,098**||||||**3,098**||**3,599**|| |Equipment Purchases for hall activities|||**-**||||||**-**||**288**|| |Food & Drink Purchases|||**6,667**||||||**6,667**||**5,335**|| |General Expenses|||**331**||||||**331**||**1,444**|| |Insurance|||**1,237**||||||**1,237**||**1,201**|| |IT Software and Consumables|||**73**||||||**73**||**67**|| |Licenses|||**975**||||||**975**||**867**|| |Maintenance Contracts|||**-**||||||**-**||**427**|| |Marketing,Publicity& Website|||**114**||||||**114**||**65**|| |Printing& Stationery|||**167**||||||**167**||**26**|| |Site Repairs & Maintenance - General|||**3,598**||||||**3,598**||**6,295**|| |Subscriptions|||**56**||||||**56**||**150**|| |Telephone & Internet|||**967**||**-**||**-**||**967**||**797**|| |Wages|||**11,041**||**-**||**-**||**11,041**||**8,517**|| |Waste Disposal - Bin Collection|||**1,026**||**-**||**-**||**1,026**||**1,090**|| |Water Charges|||**402**||**-**||**-**||**402**||**326**|| |Window Cleaning|||**-**||**-**||**-**||**-**||**140**|| ||||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_ **|||**34,627**||**-**||**-**||**34,627**||**32,899**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**34,627**
**-**
**-**
**34,627**
**32,899**
~~———=—~~||||||||||||| |**_Net of receipts/(payments)_**
**7,436**
**150**
**-**
**7,586**
**1,065**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**15,576**
**400**
**-**
**15,976**
**-**
**_Cash funds this year end_**
**23,012**
**550**
**- 23,562**
**1,065**
~~SSSS44~~||||||||||||| CCXX R1 accounts (SS) 25/04/2025 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|N/A
Land, Buildings and Equipment
Bar Stock
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Hall Hire debtors
**Details**
Cash at bank and in hand
HMRC PAYE
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**23,012**
**550**
**-**
**-**
**-**
**-**
**23,012**
**550**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**80**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
New Hall &
Equipment
**793,599**
General Fund
**767**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
General Fund
**30**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 25/04/2025 2 ## Independent examiner's report on the accounts Section A Independent Examiner’s Report > Report to the trustees/ Charity Name: Lyng and District Community Hall members of On accounts for the year 31[st] December 2024 Charity no 1156339 ended (if any) Set out on pages 1 to 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2024. Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. > Signed: John Mason Date: 04/08/2025 Name: John Mason Relevant professional ACMA, CGMA. qualification(s) or body (if any): Address: 1 Hammond Place, Lyng, Norwich, NR9 5RQ 1 Oct 2018 IER