2023-06-30-accounts - Hurstbourne Tarrant Community Centre

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	1st	July	2020		30th	June	2021
From				To

Section A Reference and administration details

Charity name Hurstbourne Tarrant Community Centre Other names charity is known by Registered charity number (if any) 1156307

Charity's principal address Hurstbourne Tarrant Community Centre, Recreation Ground, Church Street, Hurstbourne Tarrant Andover PostcodeSP11 0AX

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Mr Mark Thomas	Chairman
Mrs Ann Nash	Treasurer
Mrs Lynn Hedger
Mrs Alison Willis
Dr Andrew Watson
Mrs Louise Pittuck- Schols














Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution dated 25[th] February 2014

(eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association, company)

Appointed by existing charity trustees - by a resolution passed at a Trustee selection methods properly convened meeting of the trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To build and subsequently manage a community centre for the benefit primarily of the inhabitants of Hurstbourne Tarrant but also of neighbouring areas without distinction of sex, sexual orientation, age, Summary of the objects of the disability, nationality, race or political, religious or other opinions, charity set out in its including use for meetings, lectures and classes or other forms of governing document recreation and leisure time occupation in the interests of social welfare and the object of improving the conditions of life for the said inhabitants.

The main activities undertaken by the charity between 1[st] July 2022 and 30[th] June 2023 were:

Managing all financial and operational aspects of the Community Centre.
Maintaining the high quality of the building and its facilities.
Maintaining links with local community organisations (parish council, school, church etc).
Fostering local community cohesion and to bring ‘outreach’ services for the local community to the Centre.
• Delivering easy to use Centre booking systems and combining this with good customer services for every booking.
• Managing a team of volunteers who ‘meet, greet and brief’ customers.

Summary of the main activities undertaken for the with good customer services for every booking. • public benefit in relation to Managing a team of volunteers who ‘meet, greet and brief’ these objects (include within customers. this section the statutory • Promoting the Centre and regularly communicating the classes, declaration that trustees have regular activities and community events at the Centre via a wide had regard to the guidance range of media (web site, local Facebook site, direct e-mail, village issued by the Charity notice boards, parish magazine, update reports to the parish council Commission on public and so on). benefit)

Continuing to foster further user/volunteer engagement and two-way communications – within the village and with wider stakeholders.
The trustees have had due regard to the guidance on public benefit in the running of the charity and in its planning and decision-making processes for the achievement of the charity’s objectives.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

In summary, the main achievements of the Charity between 1[st] July 2022 and 30[th] June 2023 were:

The Centre continued to be a thriving and highly popular community hub for Hurstbourne Tarrant and surrounding villages.
The centre continues to fulfil an important ‘hub’ for the local community with social and information sharing events throughout the year.
Community events have included a monthly Swifts group meeting – a social coffee and cake get together to which everyone in the local villages are welcome to attend. Swifts regularly attracts in the order of forty attendees.
The centre plays an important role in our annual village show and HbT5 cross country run event.
Other community events have included a weekly table tennis evening, monthly astronomy group and a Yarn in a Barn event for the local farming community to help combat isolation and encourage resilience.
In addition to weddings, christenings, wakes, private parties we have a busy programme of health and fitness sessions, including yoga and pilates.
User feedback is that the quality of the building and the facilities at the Centre, the ease of booking, and our associated customer services are rated as excellent.
The planned maintenance schedule continued throughout the year to ensure that the high quality of the building and its facilities were maintained.
Use of the Hallmaster online booking system provides an affective ‘self-service’ facility for customers making enquiries and bookings.
A self-employed part-time ‘Bookings Manager’ continues to ensure a high quality service to customers.
We maintain a cohort of loyal community centre volunteers who assist with bookings and maintenance.

Section E Financial review

Brief statement of the

charity’s policy on reserves

In accordance with our Reserves Policy, the trustees have set aside reserves to cover any unforeseen expenditure on maintaining or modifying the fabric of the building, unusually high operating costs and/or the risk of suffering significant unforeseen loss of income. The trustees review the current level of reserves whenever priorities are reassessed, and when updating the financial plan for the charity.

Details of any funds materially in deficit

None.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

gned on behalf of the charity’s trustees	’s trustees	’s trustees
Signature(s) Full name(s)Mark Thomas Ann NASH Position (eg Secretary, Chair, etc) Chair Treasurer Date12/04/2024
	Mark Thomas		Ann NASH
	Chair		Treasurer
		12/04/2024
		12/04/2024

Charity Name			No (if any)
Hurstbourne Tarrant Community Centre			1156307
Receipts andpayments accounts				CC16a
For the period from	01/07/2022 Period start date	To	30/06/2023 Period end date

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 557 849 703 15,000 - - - - 17,110 - -	Restricted funds to the nearest £ - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - -	Total funds to the nearest £ 557 849 703 15,000 - - - - 17,110 - -	Last year to the nearest £
Donations,legacies &grants	557				23,144
Fundraisingevents	849				9,398
Interest	703				500
Hire of hall & equipment	15,000				12,929
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	17,110				45,971

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
	17,110	-	-	17,110	45,971
	449 4,376 3,085 677 1,070 276 4,724 - 14,658 - - 14,658 2,452 - 138,091 140,542	- - - - - - - - - - - - - - - - - -	- - - - - - - - - - - - - - - - - -	449 4,376 3,085 677 1,070 276 4,724 - - 14,658 - - - 14,658 2,452
Cost of fundraisingevents	449				9,241
Repairs,Renewals & Maintenance	4,376				2,841
Light and heating	3,085				2,244
Water and sewerage	677				321
Insurance	1,070				1,018
Telephone & internet	276				419
Admin costs	4,724				1,353
Bank & loan interest & charges					-
	-				-
**Sub total **	14,658				17,437

A4 Asset and investment purchases, (see table)
Purchase of fixed assets	-				491
Loan repaid to external funder					-
**Sub total **	-				491
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					17,928

	2,452	-	-	2,452	28,043
	-	-	-	-	-
	138,091	-	-	138,091	110,048
	140,542	-	-	140,542	138,091

CCXX R1 accounts (SS)

25/03/2024

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Deposit A/c Current A/C Cash Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Details Community Hall Furniture, Fixtures & Fittings	Unrestricted funds to nearest £ 136,417 4,126 -	Restricted funds to nearest £ - - -	Endowment funds to nearest £
		136,417	-	-
		4,126	-	-
		-	-	-
		140,542	-	-
		OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) 593,091 16,358 - - - - - - - Amount due (optional)	OK
				Endowment funds to nearest £
				-
				-
				-
				-
				-
				-
				Current value (optional)
				-
				-
				-
				-
				-
				Current value (optional)
				300,000
				868
				-
				-
				-
				-
				-
				-
				-
				When due (optional)
			-
			-
			-
			-
			-
	Signature	Print Name
				Date of approval

CCXX R2 accounts (SS)

25/03/2024