**Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||**1st**|**July**|**2020**||**30th**|**June**|**2021**|
|**From**||||**To**||||
## Section A Reference and administration details
**Charity name** Hurstbourne Tarrant Community Centre **Other names charity is known by Registered charity number (if any)** 1156307
**Charity's principal address** Hurstbourne Tarrant Community Centre, Recreation Ground, Church Street, Hurstbourne Tarrant Andover **PostcodeSP11 0AX**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mr Mark Thomas|Chairman|||
||Mrs Ann Nash|Treasurer|||
||Mrs Lynn Hedger||||
||Mrs Alison Willis||||
||Dr Andrew Watson||||
||Mrs Louise Pittuck-
Schols||||
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||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution dated 25[th] February 2014
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
(eg. trust, association, company)
Appointed by existing charity trustees - by a resolution passed at a Trustee selection methods properly convened meeting of the trustees. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To build and subsequently manage a community centre for the benefit primarily of the inhabitants of Hurstbourne Tarrant but also of neighbouring areas without distinction of sex, sexual orientation, age, **Summary of the objects of the** disability, nationality, race or political, religious or other opinions, **charity set out in its** including use for meetings, lectures and classes or other forms of **governing document** recreation and leisure time occupation in the interests of social welfare and the object of improving the conditions of life for the said inhabitants.
**The main activities undertaken by the charity between 1[st] July 2022 and 30[th] June 2023 were:**
- Managing all financial and operational aspects of the Community Centre.
- Maintaining the high quality of the building and its facilities.
- Maintaining links with local community organisations (parish council, school, church etc).
- Fostering local community cohesion and to bring ‘outreach’ services for the local community to the Centre.
- • Delivering easy to use Centre booking systems and combining this with good customer services for every booking.
- • Managing a team of volunteers who ‘meet, greet and brief’ customers.
**Summary of the main activities undertaken for the** with good customer services for every booking. • **public benefit in relation to** Managing a team of volunteers who ‘meet, greet and brief’ **these objects (include within** customers. **this section the statutory** • Promoting the Centre and regularly communicating the classes, **declaration that trustees have** regular activities and community events at the Centre via a wide **had regard to the guidance** range of media (web site, local Facebook site, direct e-mail, village **issued by the Charity** notice boards, parish magazine, update reports to the parish council **Commission on public** and so on). **benefit)**
- Continuing to foster further user/volunteer engagement and two-way communications – within the village and with wider stakeholders.
- The trustees have had due regard to the guidance on public benefit in the running of the charity and in its planning and decision-making processes for the achievement of the charity’s objectives.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
**In summary, the main achievements of the Charity between 1[st] July 2022 and 30[th] June 2023 were:**
- The Centre continued to be a thriving and highly popular community hub for Hurstbourne Tarrant and surrounding villages.
- The centre continues to fulfil an important ‘hub’ for the local community with social and information sharing events throughout the year.
- Community events have included a monthly Swifts group meeting – a social coffee and cake get together to which everyone in the local villages are welcome to attend. Swifts regularly attracts in the order of forty attendees.
- The centre plays an important role in our annual village show and HbT5 cross country run event.
- Other community events have included a weekly table tennis evening, monthly astronomy group and a Yarn in a Barn event for the local farming community to help combat isolation and encourage resilience.
- In addition to weddings, christenings, wakes, private parties we have a busy programme of health and fitness sessions, including yoga and pilates.
- User feedback is that the quality of the building and the facilities at the Centre, the ease of booking, and our associated customer services are rated as excellent.
- The planned maintenance schedule continued throughout the year to ensure that the high quality of the building and its facilities were maintained.
- Use of the Hallmaster online booking system provides an affective ‘self-service’ facility for customers making enquiries and bookings.
- A self-employed part-time ‘Bookings Manager’ continues to ensure a high quality service to customers.
- We maintain a cohort of loyal community centre volunteers who assist with bookings and maintenance.
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
In accordance with our Reserves Policy, the trustees have set aside reserves to cover any unforeseen expenditure on maintaining or modifying the fabric of the building, unusually high operating costs and/or the risk of suffering significant unforeseen loss of income. The trustees review the current level of reserves whenever priorities are reassessed, and when updating the financial plan for the charity.
**Details of any funds materially in deficit**
None.
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**gned** **on behalf of the charity’s trustees**|**’s trustees**|**’s trustees**||
|---|---|---|---|
|**Signature(s)**
**Full name(s)**Mark Thomas
Ann NASH
**Position (eg Secretary,**
**Chair, etc)**
Chair
Treasurer
**Date**12/04/2024||||
||Mark Thomas||Ann NASH|
||Chair||Treasurer|
|||12/04/2024||
|||12/04/2024||
|**Charity Name**|||**No (if any)**||
|---|---|---|---|---|
|**Hurstbourne Tarrant Community Centre**|||**1156307**||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|**01/07/2022**
Period start date|**To**|**30/06/2023**
Period end date||
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**557**
**849**
**703**
**15,000**
**-**
**-**
**-**
**-**
**17,110**
**-**
**-**|**Unrestricted**
**funds**
**to the nearest £**
**557**
**849**
**703**
**15,000**
**-**
**-**
**-**
**-**
**17,110**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**557**
**849**
**703**
**15,000**
**-**
**-**
**-**
**-**
**17,110**
**-**
**-**|**Total funds**
**to the nearest £**
**557**
**849**
**703**
**15,000**
**-**
**-**
**-**
**-**
**17,110**
**-**
**-**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
|Donations,legacies &grants|**557**||||||||**23,144**|
|Fundraisingevents|**849**||||||||**9,398**|
|Interest|**703**||||||||**500**|
|Hire of hall & equipment|**15,000**||||||||**12,929**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_**_(Gross income for AR)_|**17,110**||||||||**45,971**|
|||||||||||
|**A2 Asset and investment sales, (see**
**table).**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||**17,110**||**-**||**-**||**17,110**||**45,971**|
||**449**
**4,376**
**3,085**
**677**
**1,070**
**276**
**4,724**
**-**
**14,658**
**-**
**-**
**14,658**
**2,452**
**-**
**138,091**
**140,542**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**449**
**4,376**
**3,085**
**677**
**1,070**
**276**
**4,724**
**-**
**-**
**14,658**
**-**
**-**
**-**
**14,658**
**2,452**|||
|Cost of fundraisingevents|**449**||||||||**9,241**|
|Repairs,Renewals & Maintenance|**4,376**||||||||**2,841**|
|Light and heating|**3,085**||||||||**2,244**|
|Water and sewerage|**677**||||||||**321**|
|Insurance|**1,070**||||||||**1,018**|
|Telephone & internet|**276**||||||||**419**|
|Admin costs|**4,724**||||||||**1,353**|
|Bank & loan interest & charges|||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_ **|**14,658**||||||||**17,437**|
|||||||||||
|**A4 Asset and investment purchases,**
**(see table)**||||||||||
|Purchase of fixed assets|**-**||||||||**491**|
|Loan repaid to external funder|||||||||**-**|
|**_Sub total_ **|**-**||||||||**491**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**17,928**|
|||||||||||
||**2,452**||**-**||**-**||**2,452**||**28,043**|
||**-**||**-**||**-**||**-**||**-**|
||**138,091**||**-**||**-**||**138,091**||**110,048**|
||**140,542**||**-**||**-**||**140,542**||**138,091**|
CCXX R1 accounts (SS)
25/03/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of all
the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
**B3 Investment assets**|Deposit A/c
Current A/C
Cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Community Hall
Furniture, Fixtures & Fittings||**Unrestricted**
**funds**
**to nearest £**
**136,417**
**4,126**
**-**||**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**||**Endowment**
**funds**
**to nearest £**|
||||**136,417**||**-**||**-**|
||||**4,126**||**-**||**-**|
||||**-**||**-**||**-**|
||||**140,542**||**-**||**-**|
||||OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**||OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**593,091**
**16,358**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**300,000**|
||||||||**868**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||
Signature||Print Name|||||
||||||||Date of
approval|
|||||||||
|||||||||
CCXX R2 accounts (SS)
25/03/2024
2