2021-11-30-accounts - Cowbridge Charter Trust CIO

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 12 2020 To 30 11 2021

Section A Reference and administration details

Charity name

Cowbridge Charter Trust cio

Other names charity is known by

Registered charity number (if any) 1156293

Charity's principal address Town Hall, Cowbridge, Vale of Glamorgan Postcode CF71 7AD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Mr Alan Keith Crossley
Mr Peter Sain ley Berry	Secretary
Mr Percy Warden Robson	Treasurer
Mrs Susan Mary Cox	Chair
Mr Harry Trevor Hailes		Died 7thMarch 2021
Mr Frederic Adrian Osborn
Mr Mathew Jones
Mrs Linda Osborn		Died 7thDecember 2020
Ms Carolyn Elaine McKenzie
Mrs Biga Weghoffer		Co-opted 6thJanuary 2021	Trustees under Cl 13 2(a) of the Constitution

March 2012

TAR

	18 19 20


		Names of the trustees for the charity, if any, (for example, any custodian trustees)
		Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document[Constitution dated 12.03.2014]

(eg. trust deed, constitution)

How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation]

Trustee selection methods

(eg. appointed by, elected by)[Elected under Cl 13 of the Constitution]

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;

The trustees consider that adequate provisions are in place for training our volunteers including safety and child protection of the public and that the insurance obtained is relevant for Trust activities.

A review of safety and training procedures of the volunteers was undertaken.

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

March 2012

TAR

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	Within 9 km of Cowbridge Town Hall encouraging high standards of architecture and town planning; stimulating public interest in and care for the beauty, history and character of the town and its surroundings; preservation development and improvement of features of general public amenity and of historic interest, and advancing the education of the public.
	The Trust was created as a charitable incorporated organisation to provide limited liability to its members and to take over the membership, work and assets of Cowbridge Charter Trust. The principal project of the Trust is currently the maintenance and improvement of Old Hall Grounds and the historic Town Walls which are primarily owned by the Vale of Glamorgan Council and open to the public. All objects of the cio are for the benefit of the public and the charity trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Within 9 km of Cowbridge Town Hall encouraging high standards of
architecture and town planning; stimulating public interest in and care for
the beauty, history and character of the town and its surroundings;
preservation development and improvement of features of general public
amenity and of historic interest, and advancing the education of the
public.

The Trust was created as a charitable incorporated organisation to
provide limited liability to its members and to take over the membership,
work and assets of Cowbridge Charter Trust.
The principal project of the Trust is currently the maintenance and
improvement of Old Hall Grounds and the historic Town Walls which are
primarily owned by the Vale of Glamorgan Council and open to the
public.
All objects of the cio are for the benefit of the public and the charity
trustees have had regard to the guidance issued by the Charity
Commission on public benefit.

Additional details of objectives and activities (Optional information)

March 2012

TAR

It is with deep regret that we report the deaths of two of our Trustees as shown above.

Mr Harry Hailes was instrumental in setting up our website and dealing with administration and is sadly missed.

You may choose to include further statements, where relevant, about:

Mrs Linda Osborn was a prime mover in the improvements in Old Hall Gardens and its maintenance by the Trust’s volunteers which are now enjoyed by many members of the public.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The principal project of the Trust continues to be the improvement of Old Hall Grounds which are primarily owned by the Vale of Glamorgan Council and open to the public.

The Trust's work in the Grounds is all done by the Trust's volunteers and the prestigious Green Flag Community Award was again received.

Further maintenance to the Town Walls was undertaken and a new three year agreement with the Vale Council was agreed at in increased annual amount as shown in the accounts.

Grants and gifts received for specific purposes are separately identified as restricted funds in the accounts. We are most grateful to all who make donations to the Trust.

Section E Financial review

March 2012

TAR

Brief statement of the charity’s policy on reserves

The Charity Trustees consider that the balance of funds held is appropriate for the continued operation of the Trust's current and future projects.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sue Cox (via email) Full name(s) Mrs Sue Cox Position (eg Secretary, Chair, Chair etc) Date 12 May 2022

March 2012

TAR

PAGE 1 of 2 Cowbridge Charter Trust cio	PAGE 1 of 2 Cowbridge Charter Trust cio	PAGE 1 of 2 Cowbridge Charter Trust cio	PAGE 1 of 2 Cowbridge Charter Trust cio
Registered Charity Number 1156293
Receipts and Payments Account for Year to 30th November 2021
2020 2020	SEE		2021	2021
PAYMENTS RECEIPTS	DETAILS NOTE		PAYMENTS	RECEIPTS
	DONATIONS/GRANTS
315.00	Members gifts			290.00
315.00	Total			290.00

240.00	Membership fees			125.00
240.00				125.00

315.26	Insurance		320.26
	TOWN WALLS
2,205.00 902.00	Per Vale for Maintenance note 1		501.00	1,128.00
	OLD HALL GROUNDS note 2
2,000.00	Donations/Grants			2,474.50
1,051.36	Sundry expenses		743.19
424.46	Equipment bought		398.94
49,217.03 47,975.03	Cowbridge OHG Project 2019 Cowbridge OHG Project 2021			1,300.00
53,213.11 50,877.03			1,963.39	4,902.50
	Other expenses/income
183.75 0.62	Gift Aid Interest on gift aid			127.50 0.34
132.58	Sundry Expenses		134.75

132.58 184.37			134.75	127.84

£53,345.69 £51,616.40	Total of cash items to Capital Account		£2,098.14	£5,445.34

		Capital Account
32,323.04	Balance brought down as at 1.12.2020			30,811.75
	As shown above
51,616.40 53,345.69	Receipts Payments		2,098.14	5,445.34
	Other Assets
424.46 206.46	Increase/Purchases Depreciation		348.94	398.94
30,811.75	Balance c/d		£34,208.95

84,363.90 84,363.90			36,656.03	36,656.03

£30,811.75	Balance c/d as at 30.11.2021			£34,208.95
Cowbridge Charter Trust cio
Statement of Assets and Liabilities as at 30th November 2021

ASSETS
30181.57 Bank Current Account 33517.62
Less outstanding cheques
0.18 Cash held by Treasurer 11.33
30181.75 30,181.75 Total in Bank and Cash 33528.95				33,528.95

630.00 Other Assets note 3				680.00
30,811.75 Total
				34,208.95

0.00 DEBTS
£30,811.75 NET TOTAL OF ASSETS				£34,208.95

PAGE 2 of 2	PAGE 2 of 2
NOTES TO THE ACCOUNTS
note 1		TOWN WALLS MAINTENANCE
	1804.00	Brought forward @ 1.12.2020		501.00
	902.00	Instalment from Vale of Glamorgan		1,128.00
2205.00		Cost of maintenance	501.00
501.00	£2,706.00	Balance carried forward	1,128.00
£2,706.00			£1,629.00	£1,629.00

note 2		OLD HALL GROUNDS ACCOUNT
	642.74 2000.00	Brought forward @ 1.12.2020 Specific Funds brought forward Grants BBC Fee		368.77 798.15 2074.50 400.00
1051.36		Sundry expenses	743.19
424.46		Equipment bought	398.94
		Trust Funds allocated
798.15		Specific Funds carried forward note 4	2159.36
£368.77		Balance carried forward note 4	£339.93
£2,642.74	£2,642.74		£3,641.42	£3,641.42

		Tools etc re Old Hall Gardens note 3
	412.00 424.46	Value of equipment @ 30.11.20 Purchases		630.00 398.94
	836.46 206.46	Depreciation		1028.94 348.94
	£630.00	Estimated value of equipment @ 30.11.2021		£680.00

note 3		Other Assets
	"Other Assets" comprise gardening tools and equipment used in OldHall Gardens
	AND the small "cow" installed in the Walls.
		Restricted & Reserved Funds at 30.11.21
		Reserved Funds
	368.77	Old Hall Grounds balance as shown in Note 4		339.93
		Restricted Funds
	798.15	Old Hall Grounds balance as in note 4 Old Hall project 2021 funds received		2159.36 1300.00
	501.00	Town Walls maintenance		1128.00
	£1,667.92	Total		£4,927.29
		NB the balance held for Town Walls maintenance
		was used in December 2020.

	Trust funds available for the general objects of the cio are:
	30,181.75 Total in Bank and Cash as above			33,528.95
	1,667.92 Less Restricted & Reserved Funds at 30.11.21			4,927.29
	£28,513.83			£28,601.66




DATE 12th May 2022



Signed.......... Sue Cox Signed. P. Robson
Mrs Sue Cox. P. W. Robson.
Chairman Hon. Treasurer