## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 12 2020 **To** 30 11 2021 Section A Reference and administration details **Charity name** ## **Cowbridge Charter Trust cio** **Other names charity is known by** > **Registered charity number (if any)** 1156293 **Charity's principal address** Town Hall, Cowbridge, Vale of Glamorgan **Postcode CF71 7AD** ## **Names of the charity trustees who manage the charity** |1
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Mr Alan Keith
Crossley|||| ||Mr Peter Sain ley
Berry|Secretary||| ||Mr Percy Warden
Robson|Treasurer||| ||Mrs Susan Mary
Cox|Chair||| ||Mr Harry Trevor
Hailes||Died 7thMarch 2021|| ||Mr Frederic Adrian
Osborn|||| ||Mr Mathew
Jones|||| ||Mrs Linda
Osborn||Died 7thDecember 2020|| ||Ms Carolyn Elaine
McKenzie|||| ||Mrs Biga
Weghoffer||Co-opted 6thJanuary
2021|Trustees under Cl 13 2(a)
of the Constitution| |||||| |||||| |||||| |||||| |||||| |||||| |||||| March **2012** **TAR** 1 ||18
19
20||||| |---|---|---|---|---|---| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document[Constitution dated 12.03.2014] - (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company)[Charitable Incorporated Organisation] Trustee selection methods - (eg. appointed by, elected by)[Elected under Cl 13 of the Constitution] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The trustees consider that adequate provisions are in place for training our volunteers including safety and child protection of the public and that the insurance obtained is relevant for Trust activities. A review of safety and training procedures of the volunteers was undertaken. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Within 9 km of Cowbridge Town Hall encouraging high standards of
architecture and town planning; stimulating public interest in and care for
the beauty, history and character of the town and its surroundings;
preservation development and improvement of features of general public
amenity and of historic interest, and advancing the education of the
public.| |---|---| ||The Trust was created as a charitable incorporated organisation to
provide limited liability to its members and to take over the membership,
work and assets of Cowbridge Charter Trust**.**
The principal project of the Trust is currently the maintenance and
improvement of Old Hall Grounds and the historic Town Walls which are
primarily owned by the Vale of Glamorgan Council and open to the
public.
All objects of the cio are for the benefit of the public and the charity
trustees have had regard to the guidance issued by the Charity
Commission on public benefit.| ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 It is with deep regret that we report the deaths of two of our Trustees as shown above. Mr Harry Hailes was instrumental in setting up our website and dealing with administration and is sadly missed. You **may choose** to include further statements, where relevant, about: Mrs Linda Osborn was a prime mover in the improvements in Old Hall Gardens and its maintenance by the Trust’s volunteers which are now enjoyed by many members of the public. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The principal project of the Trust continues to be the improvement of Old Hall Grounds which are primarily owned by the Vale of Glamorgan Council and open to the public. The Trust's work in the Grounds is all done by the Trust's volunteers and the prestigious Green Flag Community Award was again received. Further maintenance to the Town Walls was undertaken and a new three year agreement with the Vale Council was agreed at in increased annual amount as shown in the accounts. Grants and gifts received for specific purposes are separately identified as restricted funds in the accounts. We are most grateful to all who make donations to the Trust. ## **Section E Financial review** March **2012** **TAR** 5 **Brief statement of the charity’s policy on reserves** The Charity Trustees consider that the balance of funds held is appropriate for the continued operation of the Trust's current and future projects. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sue Cox (via email) **Full name(s)** Mrs Sue Cox **Position (eg Secretary, Chair,** Chair **etc) Date** 12 May 2022 March **2012** **TAR** 6 ||**PAGE 1 of 2**
Cowbridge Charter Trust cio|**PAGE 1 of 2**
Cowbridge Charter Trust cio|**PAGE 1 of 2**
Cowbridge Charter Trust cio|**PAGE 1 of 2**
Cowbridge Charter Trust cio||| |---|---|---|---|---|---|---| ||Registered Charity Number 1156293|||||| ||**Receipts and Payments Account for Year to 30th November 2021**|||||| ||2020
2020|**SEE**||**2021**|**2021**|| ||PAYMENTS
RECEIPTS|**DETAILS**
**NOTE **||**PAYMENTS**|**RECEIPTS**|| |||**DONATIONS/GRANTS**||||| ||315.00|Members gifts|||**290.00**|| ||315.00|Total|||**290.00**|| |||||||| ||240.00|Membership fees|||**125.00**|| ||240.00||||**125.00**|| |||||||| ||315.26|Insurance||**320.26**||| |||**TOWN WALLS**||||| ||2,205.00
902.00|Per Vale for Maintenance
**note 1**||**501.00**|**1,128.00**|| |||**OLD HALL GROUNDS**
**note 2**||||| ||2,000.00|Donations/Grants|||**2,474.50**|| ||1,051.36|Sundry expenses||**743.19**||| ||424.46|Equipment bought||**398.94**||| ||49,217.03
47,975.03|**Cowbridge OHG Project 2019**
**Cowbridge OHG Project 2021**|||**1,300.00**|| ||53,213.11
50,877.03|||**1,963.39**|**4,902.50**|| |||**Other expenses/income**||||| ||183.75
0.62|Gift Aid
Interest on gift aid|||**127.50**
**0.34**|| ||132.58|Sundry Expenses||**134.75**||| |||||||| ||132.58
184.37|||**134.75**|**127.84**|| |||||||| ||£53,345.69
£51,616.40|**Total of cash items to Capital Account**||**£2,098.14**|**£5,445.34**|| |||||||| ||||**Capital Account**|||| ||32,323.04|
**Balance brought down as at 1.12.2020**|||**30,811.75**|| |||**As shown above**||||| ||51,616.40
53,345.69|Receipts
Payments||**2,098.14**|**5,445.34**|| |||**Other Assets**||||| ||424.46
206.46|Increase/Purchases
Depreciation||**348.94**|**398.94**|| ||30,811.75|Balance c/d||**£34,208.95**||| |||||||| ||84,363.90
84,363.90|||**36,656.03**|**36,656.03**|| |||||||| ||£30,811.75|**Balance c/d as at 30.11.2021**|||**£34,208.95**|| ||Cowbridge Charter Trust cio|||||| ||**Statement of Assets and Liabilities as at 30th November 2021**|||||| |||||||| ||**ASSETS**|||||| ||30181.57
Bank Current Account
33517.62|||||| ||Less outstanding cheques|||||| ||0.18
Cash held by Treasurer
11.33|||||| ||30181.75
30,181.75
**Total in Bank and Cash**
33528.95||||**33,528.95**|| |||||||| ||630.00
**Other Assets**
**note 3**||||**680.00**|| ||30,811.75
Total|||||| ||||||**34,208.95**|| |||||||| ||0.00
**DEBTS**|||||| ||£30,811.75
**NET TOTAL OF ASSETS**||||**£34,208.95**|| |||||||| |**PAGE 2 of 2**|**PAGE 2 of 2**||||| |---|---|---|---|---|---| |**NOTES TO THE ACCOUNTS**|||||| |**note 1**||**TOWN WALLS MAINTENANCE**|||| ||1804.00|Brought forward @ 1.12.2020||**501.00**|| ||902.00|Instalment from Vale of Glamorgan||**1,128.00**|| |2205.00||Cost of maintenance|**501.00**||| |501.00|£2,706.00|Balance carried forward|**1,128.00**||| |£2,706.00|||**£1,629.00**|**£1,629.00**|| ||||||| |**note 2**||**OLD HALL GROUNDS ACCOUNT**|||| ||642.74
2000.00|Brought forward @ 1.12.2020
Specific Funds brought forward
Grants
BBC Fee||**368.77**
**798.15**
**2074.50**
**400.00**|| |1051.36||Sundry expenses|**743.19**||| |424.46||Equipment bought|**398.94**||| |||Trust Funds allocated|||| |798.15||Specific Funds carried forward
**note 4**|**2159.36**||| |£368.77||Balance carried forward
**note 4**|**£339.93**||| |£2,642.74|£2,642.74||**£3,641.42**|**£3,641.42**|| ||||||| |||**Tools etc re Old Hall Gardens**
**note 3**|||| ||412.00
424.46|Value of equipment @ 30.11.20
Purchases||**630.00**
**398.94**|| ||836.46
206.46|Depreciation||**1028.94**
**348.94**|| ||£630.00|Estimated value of equipment @ 30.11.2021||**£680.00**|| ||||||| |**note 3**||**Other Assets**|||| ||"Other Assets" comprise gardening tools and equipment used in OldHall Gardens||||| ||AND the small "cow" installed in the Walls.||||| |||**Restricted & Reserved Funds at 30.11.21**|||| |||Reserved Funds|||| ||368.77|Old Hall Grounds balance as
shown in Note 4||**339.93**|| |||Restricted Funds|||| ||798.15|Old Hall Grounds balance as in note 4
Old Hall project 2021 funds received||**2159.36**
**1300.00**|| ||501.00|Town Walls maintenance||**1128.00**|| ||£1,667.92|**Total**||**£4,927.29**|| |||NB the balance held for Town Walls maintenance|||| |||was used in December 2020.|||| ||||||| ||**Trust funds available for the general objects of the cio are:**||||| ||30,181.75
Total in Bank and Cash as above|||**33,528.95**|| ||1,667.92
Less Restricted & Reserved Funds at 30.11.21|||**4,927.29**|| ||£28,513.83|||**£28,601.66**|| ||||||| ||||||| ||||||| ||||||| |DATE 12th May 2022|||||| ||||||| ||||||| ||||||| |Signed.......... Sue Cox
Signed. P. Robson|||||| |Mrs Sue Cox.
P. W. Robson.|||||| |Chairman
Hon. Treasurer||||||