2020-11-30-accounts - Cowbridge Charter Trust CIO

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Trustees' Annual Report for the period

Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod	Trustees' Annual Report for theperiod
From	Period start date			To	Period end date
	Day 01	Month 12	Year 2019		Day 30	Month 11	Year 2020

Section A Reference and administration details

Charity name

Cowbrid e Charter Trust cio g

Other names charity is known by Registered charity number (if any) 1156293

Charity's principal address

Town Hall,

Cowbridge,

Vale of Glamorgan

Postcode CF71 7AD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
Mr Alan Keith Crossley
Mr Peter Sain ley Berry	Secretary
Mr Percy Warden Robson	Treasurer
Mrs Susan Mary Cox	Chair
Mr Harry Trevor Hailes
Mr Frederic Adrian Osborn		Co-opted 14 March 2020	Trustees under Cl 13 2(a) of the Constitution
Mr Mathew Jones
Mrs Linda Osborn
Ms Carolyn Elaine McKenzie

TAR

March 2012

17 18 19 20



	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

[Constitution dated 12.03.2014]

How the charity is constituted

(eg. trust, association, company)

[Charitable Incorporated Organisation]

Trustee selection methods

(eg. appointed by, elected by)

[Elected under Cl 13 of the Constitution]

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The trustees consider that adequate provisions are in place for training our volunteers including safety and child protection of the public and that the insurance obtained is relevant for Trust activities.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

TAR

March 2012

Section C Objectives and activities

Within 9 km of Cowbridge Town Hall encouraging high standards of architecture and town planning; stimulating public interest in and care for the beauty, history and character of the town and its surroundings; Summary of the objects of the preservation development and improvement of features of general public charity set out in its amenity and of historic interest, and advancing the education of the governing document public.

The Trust was created as a charitable incorporated organisation to provide limited liability to its members and to take over the membership, work and assets of Cowbridge Charter Trust .

The principal project of the Trust is currently the maintenance and improvement of Old Hall Grounds and the historic Town Walls which are primarily owned by the Vale of Glamorgan Council and open to the public.

Summary of the main All objects of the cio are for the benefit of the public and the charity activities undertaken for the trustees have had regard to the guidance issued by the Charity public benefit in relation to Commission on public benefit. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

TAR

March 2012

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and erformance p

TAR

March 2012

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

The principal project of the Trust continues to be the improvement of Old Hall Grounds which are primarily owned by the Vale of Glamorgan Council and open to the public.

The Trust's work in the Grounds is all done by the Trust's volunteers and the prestigious Green Flag Community Award was again received.

The Trust received a generous grant of £2,000 from the G.C.Gibson Trust specifically for purchases for Old Hall Grounds.

The final payments and receipts for the major project of removing the cattle sheds last year were completed and further maintenance to the Town Walls was undertaken.

Grants and gifts received for specific purposes are separately identified as restricted funds in the accounts. We are most grateful to all who make donations to the Trust.

TAR

March 2012

Section E Financial review

Brief statement of the charity’s policy on reserves

The Charity Trustees consider that the balance of funds held is appropriate for the continued operation of the Trust's current and future projects. The current balance is held to fund the substantial contractors' costs pending a further project relating to the Old Hall and Grounds.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Due to the coronavirus dangers of infection the trustees have postponed the AGM until early next year.

The Trustees have approved the accounts by email.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sue Cox (via email) Full name(s) Mrs Sue Cox Position (eg Secretary, Chair, Chair etc) Date 20 July 2021

TAR

March 2012

PAGE 1 of 3 Cowbridge Charter Trust cio	PAGE 1 of 3 Cowbridge Charter Trust cio	PAGE 1 of 3 Cowbridge Charter Trust cio	PAGE 1 of 3 Cowbridge Charter Trust cio
Registered Charity Number 1156293
Receipts and Payments Account for Year to 30th November 2020
2019 2019	SEE		2020 2020
PAYMENTS RECEIPTS	DETAILS NOTE		PAYMENTS RECEIPTS
	DONATIONS/GRANTS
305.00	Members gifts		315.00
305.00	Total		315.00

2.69 570.00	Membership fees		240.00
2.69 570.00			0.00 240.00

213.60	Insurance		315.26
	TOWN WALLS
902.00	Per Vale for Maintenance note 1		2,205.00 902.00

	OLD HALL GROUNDS note 2
57.45 307.45	Donations/Grants SPEC		2,000.00
500.14	Sundry expenses		1,051.36
	Equipment bought		424.46
139,648.79 90,469.80 50,420.99	Cowbridge OHG Project note 3 Cowbridge OHG Project Loan note 4		47,975.03 49,217.03
140419.98 142100.24			53,213.11 50,877.03
	Other expenses/income
107.59 16,549.28 115.00 0.25	Gift from CCTrust note 5 Gift from CCTrust Co. Ltd. note 6 Gift Aid Interest on gift aid		183.75 0.62
68.75 45.72	Website fees Costs for AGM		86.75
23.20	Printing etc.		45.83
137.67 16772.12			132.58 184.37

£140,560.34 £159,747.36	Total of cash items to Capital Account		£53,345.69 £51,616.40

NOTE Items marked "SPEC" relate to Restricted Funds, i.e. funds received for specific purposes.
Of the £2,000 shown £1262.95 has been spent leaving £735.05 to be spent under the terms of the grant.


		Capital Account

13,346.12 Balance brought down as at 1.12.2019			32,323.04

As shown above
159,747.36 Receipts 140,560.34 Payments			51,616.40 53,345.69
Other Assets note 7
Increase/Purchases 210.10 Depreciation			424.46 206.46
32,323.04 Balance c/d			£30,811.75

173,093.48 173,093.48			84,363.90 84,363.90

£32,323.04 Balance c/d as at 30.11.2020			£30,811.75

PAGE 1 of 3 Cowbridge Charter Trust cio	PAGE 1 of 3 Cowbridge Charter Trust cio	PAGE 1 of 3 Cowbridge Charter Trust cio	PAGE 1 of 3 Cowbridge Charter Trust cio
Registered Charity Number 1156293
Receipts and Payments Account for Year to 30th November 2020
2019 2019	SEE		2020 2020
PAYMENTS RECEIPTS	DETAILS NOTE		PAYMENTS RECEIPTS
	DONATIONS/GRANTS
305.00	Members gifts		315.00
305.00	Total		315.00

2.69 570.00	Membership fees		240.00
2.69 570.00			0.00 240.00

213.60	Insurance		315.26
	TOWN WALLS
902.00	Per Vale for Maintenance note 1		2,205.00 902.00

	OLD HALL GROUNDS note 2
57.45 307.45	Donations/Grants SPEC		2,000.00
500.14	Sundry expenses		1,051.36
	Equipment bought		424.46
139,648.79 90,469.80 50,420.99	Cowbridge OHG Project note 3 Cowbridge OHG Project Loan note 4		47,975.03 49,217.03
140419.98 142100.24			53,213.11 50,877.03
	Other expenses/income
107.59 16,549.28 115.00 0.25	Gift from CCTrust note 5 Gift from CCTrust Co. Ltd. note 6 Gift Aid Interest on gift aid		183.75 0.62
68.75 45.72	Website fees Costs for AGM		86.75
23.20	Printing etc.		45.83
137.67 16772.12			132.58 184.37

£140,560.34 £159,747.36	Total of cash items to Capital Account		£53,345.69 £51,616.40

NOTE Items marked "SPEC" relate to Restricted Funds, i.e. funds received for specific purposes.
Of the £2,000 shown £1262.95 has been spent leaving £735.05 to be spent under the terms of the grant.


		Capital Account

13,346.12 Balance brought down as at 1.12.2019			32,323.04

As shown above
159,747.36 Receipts 140,560.34 Payments			51,616.40 53,345.69
Other Assets note 7
Increase/Purchases 210.10 Depreciation			424.46 206.46
32,323.04 Balance c/d			£30,811.75

173,093.48 173,093.48			84,363.90 84,363.90

£32,323.04 Balance c/d as at 30.11.2020			£30,811.75

PAGE 2 of 3	PAGE 2 of 3	PAGE 2 of 3
Cowbridge Charter Trust cio
	Registered Charity Number 1156293
Statement	of Assets and Liabilities as at 30th November 2020

	ASSETS
31908.01	Bank Current Account	30181.57
	Less outstanding cheques
3.03	Cash held by Treasurer	0.18
31911.04 31,911.04	Total in Bank and Cash	30181.75	30,181.75

412.00	Other Assets note 8		630.00
32,323.04	Total
			30,811.75

0.00	DEBTS
£32,323.04	NET TOTAL OF ASSETS		£30,811.75


NOTES TO THE ACCOUNTS
note 1	TOWN WALLS MAINTENANCE
902.00	Brought forward @ 1.12.2019		1,804.00
902.00	Instalment from Vale of Glamorgan Cost of maintenance	2,205.00	902.00
1804.00 £1,804.00 £1,804.00	Balance carried forward	501.00
		£2,706.00	£2,706.00
	NB the balance held for Town Walls maintenance
	was used in December 2020.
note 2	OLD HALL GROUNDS ACCOUNT
142.88	Brought forward @ 1.12.2019		642.74
57.45 307.45	Grant from the G.C.Gibson Trust Donation		2000.00
500.14	Sundry expenses	1,051.36
	Equipment bought	424.46
750.00	Trust Funds allocated Specific Funds carried forward	798.15
£642.74	Balance carried forward	£368.77
£1,200.33 £1,200.33		£2,642.74	£2,642.74

notes 3 & 4	Cowbridge OHG Project
This project was led by trusteee Matt Jones whose firm Vale Consultancy charged a fee for their services. Vale Consultancy also provided interest free loans to the Trust as
the Trust had to pay the contractors for removing the cattle sheds and the temporary car park.
The loans were repaid out of grants received.
The Trustees considered the fees and loans fully in accordance with recommended practice by the Charity Commission and decided that the cost represented the best value for the Trust.
Project payments and receipts as shown on Page 1
Brought forward @ 1.12.2019		1,242.00
139648.79 90469.80 Grants received note 3 50420.99 Cowbridge OHG Project Loan note 4		47,975.03 49,217.03
1242.00 Balance carried forward
£140,890.79 £140,890.79		£49,217.03 £49,217.03

notes 5 & 6 Cowbridge Charter Trust
Cowbridge Charter Trust Ltd.
The assets of Cowbridge Charter Trust and the Limited Company have been given to the cio as both organisations were no longer required and were closed in 2019..

PAGE 3 of 3 Cowbridge Charter Trust cio	PAGE 3 of 3 Cowbridge Charter Trust cio	PAGE 3 of 3 Cowbridge Charter Trust cio

	Tools etc re Old Hall Gardens
note 7	Value of equipment @ 30.11.2019		412.00
	Purchases		424.46
	Depreciation		836.46 206.46
	Estimated value of equipment @ 30.11.2020		£630.00


note 8	Other Assets
	"Other Assets" comprise gardening tools and equipment used in OldHall Gardens
	AND the small "cow" installed in the Walls.

		Restricted & Reserved Funds at 30.11.20
		Reserved Funds
	642.74	Old Hall Grounds balance as shown in Note 2	368.77
		Restricted Funds
		Old Hall Grounds balance as in note SPEC	735.05
	63.10	Waterloo Foundation for publicity	63.10
	1804.00	Town Walls maintenance	501.00
	£2,509.84	Total	£1,667.92
		NB the balance held for Town Walls maintenance
		was used in December 2020.

	Trust funds available for the general objects of the cio are:
	31,911.04 Total in Bank and Cash as above		30,181.75
	2,509.84 Less Restricted & Reserved Funds at 30.11.20		1,667.92
	£29,401.20		£28,513.83




DATE..	20th July 2021



Signed.......... Sue Cox Signed......................... Percy Robson
Mrs S Cox. P. W. Robson
Chairman Hon. Treasurer

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine$ Report Report to the trusteesl members of Cowbridge Charter Trust cio On accounts for the year ended 30° November 2020 Charity no (if any) 1156293 Set out on pages 1 to3 I report to the trustees on my examination of the accounts of the above charrty (llhe Trust.) for the year ended 3011112020 Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111lhe Acr). I report in respect of my examinats.on of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}{bl of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect". accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection wtth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: %- Nam Peter Whrtin Relevant professional qualification{s) or body (if any): Chartered Accountant Address: Thaw Cottage City Cowbridge. CF717RW IER October 2018