## **Trustees' Annual Report for the period** |**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||Day
01|Month
12|Year
2019||Day
30|Month
11|Year
2020| Section A Reference and administration details **Charity name** ## **Cowbrid e Charter Trust cio g** **Other names charity is known by Registered charity number (if any)** 1156293 **Charity's principal address** Town Hall, Cowbridge, Vale of Glamorgan ## **Postcode CF71 7AD** ## **Names of the charity trustees who manage the charity** |1
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16|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mr Alan Keith
Crossley|||| ||Mr Peter Sain ley
Berry|Secretary||| ||Mr Percy Warden
Robson|Treasurer||| ||Mrs Susan Mary
Cox|Chair||| ||Mr Harry Trevor
Hailes|||| ||Mr Frederic Adrian
Osborn||Co-opted 14 March 2020|Trustees under Cl 13 2(a)
of the Constitution| ||Mr Mathew
Jones|||| ||Mrs Linda
Osborn|||| ||Ms Carolyn Elaine
McKenzie|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **TAR** March **2012** 1 |17
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20||||| |---|---|---|---|---| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| |||||| |||||| |||||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution dated 12.03.2014] How the charity is constituted (eg. trust, association, company) > [Charitable Incorporated Organisation] Trustee selection methods (eg. appointed by, elected by) > [Elected under Cl 13 of the Constitution] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: The trustees consider that adequate provisions are in place for training our volunteers including safety and child protection of the public and that the insurance obtained is relevant for Trust activities. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** Within 9 km of Cowbridge Town Hall encouraging high standards of architecture and town planning; stimulating public interest in and care for the beauty, history and character of the town and its surroundings; **Summary of the objects of the** preservation development and improvement of features of general public **charity set out in its** amenity and of historic interest, and advancing the education of the **governing document** public. The Trust was created as a charitable incorporated organisation to provide limited liability to its members and to take over the membership, work and assets of Cowbridge Charter Trust **.** The principal project of the Trust is currently the maintenance and improvement of Old Hall Grounds and the historic Town Walls which are primarily owned by the Vale of Glamorgan Council and open to the public. **Summary of the main** All objects of the cio are for the benefit of the public and the charity **activities undertaken for the** trustees have had regard to the guidance issued by the Charity **public benefit in relation to** Commission on public benefit. **these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and erformance p **TAR** March **2012** 4 Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** The principal project of the Trust continues to be the improvement of Old Hall Grounds which are primarily owned by the Vale of Glamorgan Council and open to the public. The Trust's work in the Grounds is all done by the Trust's volunteers and the prestigious Green Flag Community Award was again received. The Trust received a generous grant of £2,000 from the G.C.Gibson Trust specifically for purchases for Old Hall Grounds. The final payments and receipts for the major project of removing the cattle sheds last year were completed and further maintenance to the Town Walls was undertaken. Grants and gifts received for specific purposes are separately identified as restricted funds in the accounts. We are most grateful to all who make donations to the Trust. **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Charity Trustees consider that the balance of funds held is appropriate for the continued operation of the Trust's current and future projects. The current balance is held to fund the substantial contractors' costs pending a further project relating to the Old Hall and Grounds. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Due to the coronavirus dangers of infection the trustees have postponed the AGM until early next year. The Trustees have approved the accounts by email. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sue Cox (via email) **Full name(s)** Mrs Sue Cox **Position (eg Secretary, Chair,** Chair **etc) Date** 20 July 2021 **TAR** March **2012** 6 |**PAGE 1 of 3**
Cowbridge Charter Trust cio|**PAGE 1 of 3**
Cowbridge Charter Trust cio|**PAGE 1 of 3**
Cowbridge Charter Trust cio|**PAGE 1 of 3**
Cowbridge Charter Trust cio| |---|---|---|---| |Registered Charity Number 1156293|||| |**Receipts and Payments Account for Year to 30th November 2020**|||| |2019
2019|**SEE**||**2020**
**2020**| |PAYMENTS
RECEIPTS|**DETAILS**
**NOTE **||**PAYMENTS**
**RECEIPTS**| ||**DONATIONS/GRANTS**||| |305.00|Members gifts||**315.00**| |305.00|Total||**315.00**| ||||| |2.69
570.00|Membership fees||**240.00**| |2.69
570.00|||**0.00**
**240.00**| ||||| |213.60|Insurance||**315.26**| ||**TOWN WALLS**||| |902.00|Per Vale for Maintenance
**note 1**||**2,205.00**
**902.00**| ||||| ||**OLD HALL GROUNDS**
**note 2**||| |57.45
307.45|Donations/Grants
**SPEC**||**2,000.00**| |500.14|Sundry expenses||**1,051.36**| ||Equipment bought||**424.46**| |139,648.79
90,469.80
50,420.99|**Cowbridge OHG Project**
**note 3**
**Cowbridge OHG Project Loan**
**note 4**||**47,975.03**
**49,217.03**| |140419.98
142100.24|||**53,213.11**
**50,877.03**| ||**Other expenses/income**||| |107.59
16,549.28
115.00
0.25|Gift from CCTrust
**note 5**
Gift from CCTrust Co. Ltd.
**note 6**
Gift Aid
Interest on gift aid||**183.75**
**0.62**| |68.75
45.72|Website fees
Costs for AGM||**86.75**| |23.20|Printing etc.||**45.83**| |137.67
16772.12|||**132.58**
**184.37**| ||||| |£140,560.34 £159,747.36|**Total of cash items to Capital Account**||**£53,345.69**
**£51,616.40**| ||||| |**NOTE**
Items marked "SPEC" relate to Restricted Funds, i.e. funds received for specific purposes.|||| |Of the £2,000 shown £1262.95 has been spent leaving £735.05 to be spent under the terms of the grant.|||| ||||| ||||| |||**Capital Account**|| ||||| |13,346.12
**Balance brought down as at 1.12.2019**|||**32,323.04**| ||||| |**As shown above**|||| |159,747.36
Receipts
140,560.34
Payments|||**51,616.40**
**53,345.69**| |**Other Assets**
**note 7**|||| |Increase/Purchases
210.10
Depreciation|||**424.46**
**206.46**| |32,323.04
Balance c/d|||**£30,811.75**| ||||| |173,093.48
173,093.48|||**84,363.90**
**84,363.90**| ||||| |£32,323.04
**Balance c/d as at 30.11.2020**|||**£30,811.75**| ||||| |**PAGE 1 of 3**
Cowbridge Charter Trust cio|**PAGE 1 of 3**
Cowbridge Charter Trust cio|**PAGE 1 of 3**
Cowbridge Charter Trust cio|**PAGE 1 of 3**
Cowbridge Charter Trust cio| |---|---|---|---| |Registered Charity Number 1156293|||| |**Receipts and Payments Account for Year to 30th November 2020**|||| |2019
2019|**SEE**||**2020**
**2020**| |PAYMENTS
RECEIPTS|**DETAILS**
**NOTE **||**PAYMENTS**
**RECEIPTS**| ||**DONATIONS/GRANTS**||| |305.00|Members gifts||**315.00**| |305.00|Total||**315.00**| ||||| |2.69
570.00|Membership fees||**240.00**| |2.69
570.00|||**0.00**
**240.00**| ||||| |213.60|Insurance||**315.26**| ||**TOWN WALLS**||| |902.00|Per Vale for Maintenance
**note 1**||**2,205.00**
**902.00**| ||||| ||**OLD HALL GROUNDS**
**note 2**||| |57.45
307.45|Donations/Grants
**SPEC**||**2,000.00**| |500.14|Sundry expenses||**1,051.36**| ||Equipment bought||**424.46**| |139,648.79
90,469.80
50,420.99|**Cowbridge OHG Project**
**note 3**
**Cowbridge OHG Project Loan**
**note 4**||**47,975.03**
**49,217.03**| |140419.98
142100.24|||**53,213.11**
**50,877.03**| ||**Other expenses/income**||| |107.59
16,549.28
115.00
0.25|Gift from CCTrust
**note 5**
Gift from CCTrust Co. Ltd.
**note 6**
Gift Aid
Interest on gift aid||**183.75**
**0.62**| |68.75
45.72|Website fees
Costs for AGM||**86.75**| |23.20|Printing etc.||**45.83**| |137.67
16772.12|||**132.58**
**184.37**| ||||| |£140,560.34 £159,747.36|**Total of cash items to Capital Account**||**£53,345.69**
**£51,616.40**| ||||| |**NOTE**
Items marked "SPEC" relate to Restricted Funds, i.e. funds received for specific purposes.|||| |Of the £2,000 shown £1262.95 has been spent leaving £735.05 to be spent under the terms of the grant.|||| ||||| ||||| |||**Capital Account**|| ||||| |13,346.12
**Balance brought down as at 1.12.2019**|||**32,323.04**| ||||| |**As shown above**|||| |159,747.36
Receipts
140,560.34
Payments|||**51,616.40**
**53,345.69**| |**Other Assets**
**note 7**|||| |Increase/Purchases
210.10
Depreciation|||**424.46**
**206.46**| |32,323.04
Balance c/d|||**£30,811.75**| ||||| |173,093.48
173,093.48|||**84,363.90**
**84,363.90**| ||||| |£32,323.04
**Balance c/d as at 30.11.2020**|||**£30,811.75**| ||||| ||**PAGE 2 of 3**|**PAGE 2 of 3**|**PAGE 2 of 3**||| |---|---|---|---|---|---| ||Cowbridge Charter Trust cio||||| |||Registered Charity Number 1156293|||| ||**Statement**|**of Assets and Liabilities as at 30th November 2020**|||| ||||||| |||**ASSETS**|||| ||31908.01|Bank Current Account|30181.57||| |||Less outstanding cheques|||| ||3.03|Cash held by Treasurer|0.18||| ||31911.04
31,911.04|**Total in Bank and Cash**|30181.75|**30,181.75**|| ||||||| ||412.00|**Other Assets**
**note 8**||**630.00**|| ||32,323.04|Total|||| |||||**30,811.75**|| ||||||| ||0.00|**DEBTS**|||| ||£32,323.04|**NET TOTAL OF ASSETS**||**£30,811.75**|| ||||||| ||||||| ||**NOTES TO THE ACCOUNTS**||||| ||**note 1**|**TOWN WALLS MAINTENANCE**|||| ||902.00|Brought forward @ 1.12.2019||**1,804.00**|| ||902.00|Instalment from Vale of Glamorgan
Cost of maintenance|**2,205.00**|**902.00**|| ||1804.00
£1,804.00
£1,804.00|Balance carried forward|**501.00**||| ||||**£2,706.00**|**£2,706.00**|| |||NB the balance held for Town Walls maintenance|||| |||was used in December 2020.|||| ||**note 2**|**OLD HALL GROUNDS ACCOUNT**|||| ||142.88|Brought forward @ 1.12.2019||**642.74**|| ||57.45
307.45|Grant from the G.C.Gibson Trust
Donation||**2000.00**|| ||500.14|Sundry expenses|**1,051.36**||| |||Equipment bought|**424.46**||| ||750.00|Trust Funds allocated
Specific Funds carried forward|**798.15**||| ||£642.74|Balance carried forward|**£368.77**||| ||£1,200.33
£1,200.33||**£2,642.74**|**£2,642.74**|| ||||||| ||**notes 3 & 4**|**Cowbridge OHG Project**|||| ||**This project was led by trusteee Matt Jones whose firm Vale Consultancy charged a fee**
**for their services. Vale Consultancy also provided interest free loans to the Trust as**||||| ||**the Trust had to pay the contractors for removing the cattle sheds and the temporary car park.**||||| ||**The loans were repaid out of grants received.**||||| ||**The Trustees considered the fees and loans fully in accordance with recommended practice by**
**the Charity Commission and decided that the cost represented the best value for the Trust.**||||| ||**Project payments and receipts as shown on Page 1**||||| ||
Brought forward @ 1.12.2019||1,242.00||| ||139648.79
90469.80
Grants received
note 3
50420.99
Cowbridge OHG Project Loan
note 4||47,975.03
49,217.03||| ||1242.00
Balance carried forward||||| ||£140,890.79 £140,890.79||**£49,217.03**
**£49,217.03**||| ||||||| ||**notes 5 & 6**
**Cowbridge Charter Trust**||||| ||**Cowbridge Charter Trust Ltd.**||||| ||The assets of Cowbridge Charter Trust and the Limited Company have been given to the cio
as both organisations were no longer required and were closed in 2019..||||| ||||||| |**PAGE 3 of 3**
Cowbridge Charter Trust cio|**PAGE 3 of 3**
Cowbridge Charter Trust cio|**PAGE 3 of 3**
Cowbridge Charter Trust cio||| |---|---|---|---|---| |||||| ||**Tools etc re Old Hall Gardens**|||| |**note 7**|Value of equipment @ 30.11.2019||**412.00**|| ||Purchases||**424.46**|| ||Depreciation||**836.46**
**206.46**|| ||Estimated value of equipment @ 30.11.2020||**£630.00**|| |||||| |||||| |**note 8**|**Other Assets**|||| ||"Other Assets" comprise gardening tools and equipment used in OldHall Gardens|||| ||AND the small "cow" installed in the Walls.|||| |||||| |||**Restricted & Reserved Funds at 30.11.20**||| |||Reserved Funds||| ||642.74|Old Hall Grounds balance as
shown in Note 2|**368.77**|| |||Restricted Funds||| |||Old Hall Grounds balance as in note SPEC|**735.05**|| ||63.10|Waterloo Foundation for publicity|**63.10**|| ||1804.00|Town Walls maintenance|**501.00**|| ||£2,509.84|**Total**|**£1,667.92**|| |||NB the balance held for Town Walls maintenance||| |||was used in December 2020.||| |||||| ||**Trust funds available for the general objects of the cio are:**|||| ||31,911.04
Total in Bank and Cash as above||**30,181.75**|| ||2,509.84
Less Restricted & Reserved Funds at 30.11.20||**1,667.92**|| ||£29,401.20||**£28,513.83**|| |||||| |||||| |||||| |||||| |DATE..|20th July 2021|||| |||||| |||||| |||||| |Signed.......... Sue Cox
Signed......................... Percy Robson||||| |Mrs S Cox.
P. W. Robson||||| |Chairman
Hon. Treasurer||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examine￿$ Report Report to the trusteesl members of Cowbridge Charter Trust cio On accounts for the year ended 30° November 2020 Charity no (if any) 1156293 Set out on pages 1 to3 I report to the trustees on my examination of the accounts of the above charrty (llhe Trust.) for the year ended 3011112020 Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111lhe Acr). I report in respect of my examinats.on of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}{bl of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that in. any material respect". accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection wtth the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: %- Nam Peter Whrtin Relevant professional qualification{s) or body (if any): Chartered Accountant Address: Thaw Cottage City Cowbridge. CF717RW IER October 2018