Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 Trustees. Annual Report for the period Period start date Day Klonth oi Jan Period end dale Oay To 31 Year Year 2023 From Section A Reference and administration details Charity name Shropshire Staffordshire Cheshire Blood Bikes Other narnes Charity is known by SSCBB Registered ¢harity number (If any) 1156212 Charity's principal address Walling Chambers. Wesl Suite 214 Watiing Street. Cannock Staffordshire Postcode WS11 OBD Names of the charity trustees who manage the charity Dates acted if not forwhole ear Trustee narne Office lif any) Name of person lor body) entrtle oint trustee ifa Jeremy Caright Lynne Stone Peter Allman Chairman Vice Chairman Secretary Treasurer Treasurer Karen Wollaston Brian Mackie Started 03111123 Trustee appointed Phil Sutton Nigel Howells Mike Shewan Siepped down 02111123 Pamela Hillier 10 Steve Hunter lan Bentley Colin Cummins-white StepFed down 13102123 Started 12104123 12 Trustee appointed 13 Kalh Brookes 14 Francis Crozier 15 Rob Williams 16 17 18 19 Names of the trustees for the charity. if any. (for example. any custodian trustees) Name Dates acted If not for whole ear TAR March 2012
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 Names and addresses of advisers Ioptional infomiation) e of advlser Name Addre55 Name of chief executive or names of senlor sLth members {Oplional Infoation) Section B Structure, overnance and mana ement Descrlptlon of the charlty's trusts Constitution adopted 22 Jan 2014 (and as anded) Type of governing document How the charity is constituted Trust Trustee selection methods Trustees are elected or re-efeded by the members of the tharity attending the Annual General Meeting (AGM). or can be appointed by existing Trustees (with member ratification at following AGM) Additional governance Issues (Optional infomiation) Trustees Induction and Training ProsFective Truslees are given papers that include guKlance on tnjsteeship and the Verificat checks that the Charity will undertake. All Trustees are required to declare thal they are eligib under Charity CcKnmission gumjelines and can pass the HMRC ffit atKI proper person's test. Trustees operate collectively and suppNJrt each other. Trdining is made available through extemal organisations if required. You may choose to include additional information. where relevant. about: p0cleS and wocedures adopted for the induction and tfaining of trustees; the charity's organisational structure and any w¢Jer network with which the charity Oryanlsatlon SSCBB is led by the Board of Trustees who ensure that the charity delivers lis aims. The Board of Trustees has overall respcM)sibility for goveming the charitys strategies. policies. management, fInanS and monitoring its perfcmpnce. Trustees meet as required, normally every 2 monlhs, to discus5 matters of strategy. policy and procedure. • relationship with any related parties., trustee5' 0)nsideration of major risks and the system and procedures to manage them. Management and Runnlng of Charlty Management of the tharity operatK)ns is by functional teams of trained volunteers with an individual tnjslee providing oversighL Teams are non- hierarchical but have ulb'mate accountability to the Board of trustees. Many volunteers are involwj in teams. (often in more than one team). teamwork is very muth part of the fabric of SSCBB and absolutely key to ortgoing surLess. All members are volunteers and give their tirne freely receiving no remuneration or other benefil frorn the charity. Operattonal meelings, to which all members are inviled. are held normally monthly and are led by Area Leaders across the three Unb.es of Shro shire, Staffordshire and Cheshire. TAR March 2012
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 To support growth arKI (yerational complexity, SSCBB conlinues lo review and develop systerns and pr(Kesses. Related Parties SSCBB is a member of the Nationwide Association of Blood Bikes and works alongside neighbouring blood bike groups to provide. transpjrtab.on of urgently needed blood. drugs. human tissue, donor breast milk and any other urgent ryEdical supplies to NHS hospitsls & related organisations primarily across the countts of Shropshire, Staffordshire and Cheshire. Bbcxl bike groups across the UK co-operate, via relays, io undertake especialty long41istance movements. Services are set up locally with rthv8nt hospital trusts or related organisati$ and dmented through servi Level Agreements ISLA). Regular reviews a held with NHS management to ensure SeN1 are maintained within the SLA and amendm8nts or Dew services are fonnally agreed. SSCBB are FKivileged to have the continuing supwjrt and patronage of Anna Tumer JP. Lord-LTreutenant of Shn)pshire and lan Dudson CBE KStJ Lord Lieutenant of Staffordshire. Risk Management Considerations The amount and type of rrsk that the charity is williThJ to take to meet its objectives is determined and mItored by the Trustees. Tnjstees take a risk-based approach to Unde1 decision-making alut the kind of opkx)rtunilies taken by the charity as well as how il operates and interacts with the pu1¢. The charity has a formal safeguarding pjlicy and code of conduct which describe the way y protec t*c¢Jle from hami and how members of the chafity are expeded to behave. Section C Ob'ectives and activities Our Objective as set out in the Constitution Is: To relieve sickness and to preserve the heatth of the patienL% primarily, but not exdusively, in the Shropshire and Slaffordshire area. by providing free transport serwces of urgentty required blood products, human samples. breast milk. patient notes and medical equipment. not nomially provided by the slatutory authorities or NHS Trusts. that would normally be paid for by the said Tfusis, alknving essential funds to be diverted back into patient care.. Summary of the objects of the charity set out in its governing document In essen SSCBB provides a free of charge responsive, flexible & secure urgent transrrtjrt ser¥e to the NHS and related organisations. using a 100.kn voluntary leam. In SCKne cases. the flexilIty and zero charge of the service has facilitated trealmetts that may oiherwise noi have been made available and in this way the charity adds incremental value to the NHS and direcuy tEnefits kxal communities. TAR March 2012
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 The trtjstees have due regard to Charity Commission guidancE on public beneffit. In 2023 over 6,IX)O free of charge deliveries were made by our volunteer riders and controllers fr(xn & to Ihe many hosptlals and clinics we serve across the three counties. These were accomplished using the charity fleet of 17 specially adapted nN)torcydes entailing over 3(KI,000 miles being Iravdled saviw the NHS a substantial sum in urgent transport costs. Talks. events, and collecttons took place throLuhout the year wilh the objective of sering donations, raising awareness of our activities and encouraging new membership. Surnmary of the maln a¢tivilles undertaken tor the public benefit in relation to these objects (include within this sectlon the statutory declaration that trustees have had regard to Ihe guidance issued by the Charity Commission on public benefrt) Successlul fundrdising has enabled SSCBB lo not only maintsin our 36& day, 24-hour Servi across the 3 counties. but also to continue planned bike repla[nent. invest in systems and training and maintain a reserve of fund5 ensuring that the charity and its service is resilient and has future stability. Additional dgtails of objectives and activities (Optsonal inforniation) At the AGM. membets approveyj the creation of a"Friends- group.. this allows an entry print for pjtentsal future members and a home for members who are unable to rerrAin actively involved but wish to remain associated with the charity. Friends have restrted access to charity systems and assets have no vote at an AGM. You may choose to include further statements. where relevant, about= pdicy on grantmaking: icy pro3ramme relat investment. Our vdunteer base fluctuates ttyrough the year. ending the year with over 3tKI Members. Many members have trained in multiple roles {Rider, Controller, Speaker, FurKlraiser elc) which serves to strengthen and supwrt our fiat operatK)nal stnKture. contribution made by volunteer5. TAR larch 2012
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 Section D Achievements and performance In 2023 SSCBB tcK)k over 66 calls from our hospitals for free of charge deliveries bringng our total to alst 43.5(K) since the charity formed in 2014. The charity's 17 bikes travelled over 300,tth miles during the year. Summary ofthe main achievements of the charity during tIJE year Fundraising remained strong and the charity was able to retain a healthy reserve to ensure CtinUed Servi and future investment. We are especially grateful to loyal supp)rters who continued to contribute in 2023 a1 to all new donors who have tjeen inspired by the service we wovide. Fet maintenance was kept to a hKJh standard and bikes were reFlaced with new ones on a wular basi5 to keep the fieet (xrrent. The continued dedi11 and exlIent teamwork of our volunteers ensured our 24-hour cover remained, as well a5 all the vital background services, and we continued to pul a high level of effort into maintaining en9ageTnent with customers and supporters. TAR March 2012
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 Section E Financial review SSCBB plans to hold funds in reserve to cover a minimum of 18 months of operational and replacement capital cost. The Charity also recognises there exist several tKJtenlial opportuntties to expand seNices or systems further and ld5 additional Contingency reserve to cover this. Brlef ststement of the charity's pollcy on reserves Details of any funds materlally in deficit None Further financial revlew details (Optional information) You may choose to indude additional information. where relevant about: the charity's principal sources of fijnds (induding any fundraising)- how expenditure has supported the key objectives ofthecharity., investment policy and objectives including any ethical investrnent policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signature{s) Full name{s) Position (eg Secretary, Chair. etc) Jeremy Cartwright Peter Allman Chair Se£retary 17th March 2024 TAR March 2012
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a Forthe period 1st Jar 2023 31st December 2023 Section A Receipts and payments Unrestricted funds Restricted funds Endowrnent funds Total fvnds Last year tolh• n•ar•st toth• l(bth• tyw•st£ to no¥th$t£ A1 Recel ts 380 8.712 380 8,711 100 1.928 190 140.427 39.193 15,223 7.B31 397 Ilerchaadise S¥es Fund Raising DonalioD5 & Grants Legaue5 Talks 179,816 179.31fj 13.700 5.582 3.834 13,700 5,582 3,834 Investmenl Income tota mss Income AR) 21Z.D24 211024 205,D89 A2 A55et and investment sale5, see table Sale of Assets 5,850 &850 27.$82 tota 5.850 4850 27,5B2 Total recelpts 217.874 217.874 232.671 A3Pa ments Insuranre Fuel Advprtising Repairs Printing, Post 8 siabonery Fund Raising Goods f¢rRe$le MiscellaneDUS Purchase5 Annual Fees & Charity ExpenditurÈ Bank Chaiges A¢c¢unLsn¢y Catering Just GiWng Fee5 VAT relunded 15.355 37,768 8,988 30,303 1.550 3,689 9.193 69 1483 791 1&355 37.768 8,98B 30.303 1.550 3,689 9.193 694 1483 791 14,515 42,525 32,1S5 1,449 5.185 747 2.320 707 960 50D 562 14,2731 98.366 511 519 142.150Tr 70.534 519 42.150 70.534 Sub total A4 Asset and investment urcha5es See ble Moiorcydes Rider Lo9 Devebpmenl sioraye Shed 29,643 112.344 3,780 1.135 117.759 8.117 37.760 B,11Y 37,760 Sub total Totalpayments 108.294 108.294 216,125 Net of receipts/(payments) A5 Transfers tseeen funds A6 Cash funds last year end Cash funds this year end 109.580 109.580 16.546 341.661 451,241 341,661 451,241 325,115 341.661 CCXX R1 accoun15 ISSI 2110212024
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 Section B Statement of assets and liabilities at the end of the period Uniestricted funds nÈaTesi£ Restricted funds Endowment funds Categories Details to nearest£ to nearest £ 81 Cash funds Bank Acwunts 451.241 Total cash funds 451,241 Unrestricted fvnds Restricted funds Endowmenl fund$ nearest £ to arest £ to nearest £ B2 Other rnonetary assets VAT Unreclakned 11.033 Slock of Goud5 forRe5ale Fund towhich Cost{opYonAII Cuffent value B3 Invèstmènt assets Fund to whith assetbelo Cost {optlonall Current value B4 Assets retained for the charity's own use Varfous Mototcy¢lp$-. Yamaha KV69AVY Yamaha FJR 1300 PJ20WSU IAoto Gvzzl V85 TT E5 VK71UTA Moto Guzzl V8S Th ES VKT1UTB BIAW R 1250 RS BL71KBE 8MW R 1250 RS BL71KBF Moto Guzzi VE22FHN MDto VE22FHO Moio GLEZZI VE22FHP BMW R1250R5 8T22EZE Moto Guzzl MC22MGO Moto Gu2zI VA220JB R1ZSORS DE72UU¥ Moto Guzzi VK12KHL Moto Guzzi VKIZXRO R t250 RS DG23YUA R 1250 RS DG23YUD Fund towhich relaLÈS knjountdue When due n41 B5 Llabilities Signed byone or trusiees c behalf of 311 the trustee5 Signalure Prinl Name Date of roval iiéf ALLiknANI 3-09-2024 PID47D88104 CCXX R2 3ccounlS ISSI 2110212024
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Shropshire Staffordshire Cheshire Blood Bikes On accounts for the year ended 31 Dember 2023 Charity no lif any) 1156212 Set out on pages 7108 I report to the Iruslees on my examination of the accounts of the above charity { the Trust-} for the year ended 3111212023. Responsibilities and As the charity trustees of Ihe Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 I-the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5llbl of the Act. I have completed my examinalion. I confim) that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respec1= accounting records were not kept in accordance with section 130 of the Ad or the accounts do nol accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Signed: Lrt ntsYYiS Date: 07-10-2024 Name: Robert Morris Relevant professional ., FCA qualificationls} or body lif any)- Address: DJH Nantwich Limited 17 Alvaston Business Park, Middlewich Road Nanlwich, Cheshire CW5 6PF Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018
Docusign Envelope ID." 4C0805014EC(k4BBF-9AD2-137DA7538154 Give here briel detsils of any items that the examiner wishes to disclose. IER October 2018