REGISTERED CHARITY NUMBER: 1156185
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
FOR
FAIR FROME
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
FAIR FROME
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 |
FAIR FROME
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Our aims and objectives
Fair Frome aims to prevent and relieve financial, educational, social and health poverty for people living in Frome and the surrounding areas. This will be achieved through the provision of direct services and through the support and development of other organisations in such a way that they are able to identify and meet these needs.
Our activities and how we work
We support local people through projects that provide help when it is needed. Our projects are funded by the generosity of local Councils, community Groups, residents and businesses who donate to our charity.
We have a small but important staff group, comprising a full-time coordinator on a 50/50 job share, and a part-time furniture bank coordinator. We also pay for support from self-employed contractors on an hourly basis to cover our Food at Five Takeaway project and other more minor schemes.
Our volunteers are at the heart of our work. We have supported over 30 volunteers, and provided over 100 volunteer hours every week. Some of our volunteers have gone on to employment with the skills they have gained from their experience with Fair Frome.
Fair Frome acts as an umbrella group bringing together local agencies working with people in poverty to share ideas and plan joint services. This has been especially useful during the ongoing pandemic. We support other groups and events in the town including the Carnival Club, 'Big Xmas Get Together' etc.
We also work with the local community to raise a voice against the causes of poverty and deprivation locally and nationally and are affiliated to the Independent Food Advisory Network (IFAN), The Living Wage Campaign and The Equality Trust.
Public benefit
The charity objectives and aims are performed with regard to the Charity Commission guidance on public benefit.
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FAIR FROME
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
ACHIEVEMENT AND PERFORMANCE
Our Achievements Over the Year
This year marks the seventh year that Fair Frome has been in existence. During these years we have consolidated our existing services such as our food bank, Food at Five, Holiday Hunger and the furniture bank. We have also grown and adapted to meet new demands. During the year ending 31 March 2021 the Covid 19 pandemic seriously impacted our services and service users. This was in addition to the continuing reasons why people need our services such as the local low pay/ high-cost environment, ongoing housing shortages and high rents and welfare benefits which fall short of real need. At the very start of the pandemic many of our volunteers left as they were at higher risk or lived with families with acute health needs. This necessitated us recruiting a substantial new cohort of volunteers at the very point when demand for our services soared, and we needed to radically reassess how we were going to continue to provide our services safely. We achieved this with the help our staff, volunteers, trustees, and the local community. Fair Frome was one of the few local service delivery organisations whose doors remained open throughout lockdowns.
The support we have received within the town has been vital in enabling us with our volunteers and other partner organisations to adapt and provide the basic services essential to help to keep individuals and families afloat. It has meant that in the last year, Fair Frome has:
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Through our Food Bank we received 1,224 referrals, an increase of 33% over last year, and delivered food, including additional fresh food, either via the regular sessions or through home deliveries to those families shielding during lockdowns.
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Given out over 2,000 vouchers through the food bank for fresh fruit and veg from a local shop and starting a similar scheme for fresh meat from a local butcher in January this year
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Provided over 100 hot meals every week in 3 different areas of the town, free to anyone on benefits or low income through our Food at Five Takeaway project. This now runs throughout the year.
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Provided through our Holiday Hunger an average of 30 meals per session 3 times per week in school holidays combined with activities provided by the local charity Purple Elephant. These were free to children with families on low incomes
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Provided free white goods and household furniture to referred families through our Furniture Bank and prevented waste through recycling.
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Through our Assistance Scheme:
o Provided over 50 laptops through schools and the Frome Learning Partnership for children being home schooled during lockdowns and school closures.
o Provided essential items such as school uniforms, cookers, fridges and many other essential items to referred families. We are grateful to Frome Lions, the Rotary Clubs in Frome, and local businesses who have worked with us to provide funding for the more expensive items.
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Food for Schools; during lockdowns delivered additional food parcels to Frome schools for families on Free School Meals.
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Given Supermarket Gift tokens via schools to over 800 children on Free School Meals during 3 school holidays allowing families to "Shop with dignity and choice".
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Brought together other local agencies and community groups regularly to identify concerns and find solutions around poverty and homelessness.
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Supplied Christmas presents and toys to referred families as well as over 300 extra Christmas Food parcels.
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Supported local businesses through our purchasing and voucher schemes.
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Campaigned on issues relating to local poverty, including the retention of Free school Meals during school holidays and with the Local Citizens Advice to provide a benefits system which meets local needs.
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We have also campaigned for better access to local businesses and shops for those with hidden or visible disabilities.
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FAIR FROME
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021
LOOKING TO THE FUTURE
Our finances remain sound. Trustees have always worked to maintain a reserve which can sustain our staff group and projects for at least a year. Every new project we have established has been checked against our finances and the sustainability issue. We have received Covid 19 related funding from Councils and other organisations and have very welcome continuing support from Frome Town Council through a grant. We continue to seek and obtain other funding through multiple sources. These include direct fundraising, minor grants, support from businesses and direct debits and individual donations. Again, this has been a conscious decision by Trustees as a part of our "local strategies, local solutions" strategy which not only spreads financial risk but also connects the local community with issues relating to poverty and the means to help.
The Trustees recognise the growing need for the services that Fair Frome provides. We also are aware of opportunities to extend the scope of our services, or to reach other parts of our community. We are considering what resources we will need to best serve the community in the future. This includes a review of our current workplaces, to provide an inclusive. accessible environment where people are treated with respect and dignity.
The Pandemic will continue to have a profound impact on our work. With our committed staff group, volunteers and Trustees and the support of the strong local community we will face those challenges as we have others and do all in our power to maintain and grow services to meet need.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1156185
Principal address
Frome Town Hall Christchuch Street West Frome Somerset BA11 1EB
Trustees
J A Killah Ms K L Stewart R J Cannings M Dorrington B Ashford Ms R Ramsden Ms S L Perrett Ms K Huckle Ms S Butler Ms C Whittard Ms B Goddard (appointed 24.11.20)
Independent Examiner
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Approved by order of the board of trustees on 10 January 2022 and signed on its behalf by:
B Ashford - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FAIR FROME
Independent examiner's report to the trustees of Fair Frome
I report to the charity trustees on my examination of the accounts of Fair Frome (the Trust) for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Small FCA ICAEW Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
12 January 2022
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FAIR FROME
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| 2021 Unrestricted Restricted Total fund fund funds Notes £ £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 228,336 - 228,336 Investment income 2 186 - 186 Total 228,522 - 228,522 EXPENDITURE ON Charitable activities General activity 195,556 - 195,556 Other 2,070 - 2,070 Total 197,626 - 197,626 NET INCOME 30,896 - 30,896 RECONCILIATION OF FUNDS Total funds brought forward 88,931 - 88,931 TOTAL FUNDS CARRIED FORWARD 119,827 - 119,827 |
2020 Total funds £ 87,171 - |
|---|---|
| 87,171 78,131 2,279 |
|
| 80,410 | |
| 6,761 82,170 |
|
| 88,931 |
The notes form part of these financial statements
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FAIR FROME
BALANCE SHEET 31 MARCH 2021
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 5 6,689 CURRENT ASSETS Cash at bank and in hand 113,679 CREDITORS Amounts falling due within one year 6 (541) NET CURRENT ASSETS 113,138 TOTAL ASSETS LESS CURRENT LIABILITIES 119,827 NET ASSETS 119,827 FUNDS 7 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - |
2021 Total funds £ 6,689 113,679 (541) 113,138 119,827 119,827 119,827 119,827 |
2020 Total funds £ 8,219 81,252 (540) 80,712 88,931 88,931 88,931 88,931 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 10 January 2022 and were signed on its behalf by:
B Ashford - Trustee
The notes form part of these financial statements
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FAIR FROME
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance Motor vehicles - 25% on reducing balance Computer equipment - 25% on reducing balance
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
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FAIR FROME
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
2. INVESTMENT INCOME
| INVESTMENT INCOME | |||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Deposit account interest | 186 | - |
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 87,171 - EXPENDITURE ON Charitable activities General activity 78,131 - Other 2,279 - Total 80,410 - NET INCOME 6,761 - RECONCILIATION OF FUNDS Total funds brought forward 82,170 - TOTAL FUNDS CARRIED FORWARD 88,931 - |
Total funds £ 87,171 78,131 2,279 |
|---|---|
| 80,410 | |
| 6,761 82,170 |
|
| 88,931 |
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FAIR FROME
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
5. TANGIBLE FIXED ASSETS
| Fixtures and fittings £ COST At 1 April 2020 and 31 March 2021 13,365 DEPRECIATION At 1 April 2020 8,116 Charge for year 787 At 31 March 2021 8,903 NET BOOK VALUE At 31 March 2021 4,462 At 31 March 2020 5,249 6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 7. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
Motor vehicles £ 6,000 3,469 633 4,102 1,898 2,531 At 1.4.20 £ 88,931 88,931 Incoming resources £ 228,522 228,522 |
Computer equipment Totals £ £ 657 20,022 218 11,803 110 1,530 328 13,333 329 6,689 439 8,219 2021 2020 £ £ 541 540 Net movement At in funds 31.3.21 £ £ 30,896 119,827 30,896 119,827 Resources Movement expended in funds £ £ (197,626) 30,896 (197,626) 30,896 |
|---|---|---|
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FAIR FROME
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
7. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.19 | in funds | 31.3.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 82,170 | 6,761 | 88,931 |
| TOTAL FUNDS | 82,170 | 6,761 | 88,931 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 87,171 | (80,410) | 6,761 |
| TOTAL FUNDS | 87,171 | (80,410) | 6,761 |
| A current year 12 months and prior year 12 months combined position is as | follows: | ||
| Net | |||
| movement | At | ||
| At 1.4.19 | in funds | 31.3.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 82,170 | 37,657 | 119,827 |
| TOTAL FUNDS | 82,170 | 37,657 | 119,827 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 315,693 315,693 |
Resources Movement expended in funds £ £ (278,036) 37,657 (278,036) 37,657 |
|---|---|---|
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FAIR FROME
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
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FAIR FROME
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Local giving Sundry income Fundraising Investment income Deposit account interest Total incoming resources EXPENDITURE Charitable activities Wages Pensions Insurance Light and heat Telephone Postage and stationery Advertising Charitable expenditure Furniture storage Motor expenses Travel and subsistence Rent Computer expenses Sundry expenses Subscriptions Training Other Accountancy fees Fixtures and fittings depreciation Motor vehicles depreciation Computer equipment depreciation Total resources expended Net income |
2021 £ 86,182 19,780 122,063 311 - 228,336 186 228,522 37,646 2,288 888 572 374 555 342 140,463 3,000 1,125 - 4,128 868 1,307 368 1,632 195,556 540 787 633 110 2,070 197,626 30,896 |
2020 £ 36,224 18,500 20,298 1,813 10,336 |
|---|---|---|
| 87,171 - |
||
| 87,171 30,168 1,209 788 308 291 914 76 32,667 3,765 1,240 174 4,631 496 540 434 430 |
||
| 78,131 420 926 844 89 |
||
| 2,279 | ||
| 80,410 | ||
| 6,761 |
This page does not form part of the statutory financial statements
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