**REGISTERED CHARITY NUMBER: 1156185**
## **REPORT OF THE TRUSTEES AND**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 MARCH 2021**
## **FOR**
## **FAIR FROME**
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
**FAIR FROME**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**||6||
|**Notes to the Financial Statements**|7|to|11|
|**Detailed Statement of Financial Activities**||12||
**FAIR FROME**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Our aims and objectives**
Fair Frome aims to prevent and relieve financial, educational, social and health poverty for people living in Frome and the surrounding areas. This will be achieved through the provision of direct services and through the support and development of other organisations in such a way that they are able to identify and meet these needs.
## **Our activities and how we work**
We support local people through projects that provide help when it is needed. Our projects are funded by the generosity of local Councils, community Groups, residents and businesses who donate to our charity.
We have a small but important staff group, comprising a full-time coordinator on a 50/50 job share, and a part-time furniture bank coordinator. We also pay for support from self-employed contractors on an hourly basis to cover our Food at Five Takeaway project and other more minor schemes.
Our volunteers are at the heart of our work. We have supported over 30 volunteers, and provided over 100 volunteer hours every week. Some of our volunteers have gone on to employment with the skills they have gained from their experience with Fair Frome.
Fair Frome acts as an umbrella group bringing together local agencies working with people in poverty to share ideas and plan joint services. This has been especially useful during the ongoing pandemic. We support other groups and events in the town including the Carnival Club, 'Big Xmas Get Together' etc.
We also work with the local community to raise a voice against the causes of poverty and deprivation locally and nationally and are affiliated to the Independent Food Advisory Network (IFAN), The Living Wage Campaign and The Equality Trust.
## **Public benefit**
The charity objectives and aims are performed with regard to the Charity Commission guidance on public benefit.
Page 1
**FAIR FROME**
**REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
## **ACHIEVEMENT AND PERFORMANCE**
Our Achievements Over the Year
This year marks the seventh year that Fair Frome has been in existence. During these years we have consolidated our existing services such as our food bank, Food at Five, Holiday Hunger and the furniture bank. We have also grown and adapted to meet new demands. During the year ending 31 March 2021 the Covid 19 pandemic seriously impacted our services and service users. This was in addition to the continuing reasons why people need our services such as the local low pay/ high-cost environment, ongoing housing shortages and high rents and welfare benefits which fall short of real need. At the very start of the pandemic many of our volunteers left as they were at higher risk or lived with families with acute health needs. This necessitated us recruiting a substantial new cohort of volunteers at the very point when demand for our services soared, and we needed to radically reassess how we were going to continue to provide our services safely. We achieved this with the help our staff, volunteers, trustees, and the local community. Fair Frome was one of the few local service delivery organisations whose doors remained open throughout lockdowns.
The support we have received within the town has been vital in enabling us with our volunteers and other partner organisations to adapt and provide the basic services essential to help to keep individuals and families afloat. It has meant that in the last year, Fair Frome has:
- Through our Food Bank we received 1,224 referrals, an increase of 33% over last year, and delivered food, including additional fresh food, either via the regular sessions or through home deliveries to those families shielding during lockdowns.
- Given out over 2,000 vouchers through the food bank for fresh fruit and veg from a local shop and starting a similar scheme for fresh meat from a local butcher in January this year
- Provided over 100 hot meals every week in 3 different areas of the town, free to anyone on benefits or low income through our Food at Five Takeaway project. This now runs throughout the year.
- Provided through our Holiday Hunger an average of 30 meals per session 3 times per week in school holidays combined with activities provided by the local charity Purple Elephant. These were free to children with families on low incomes
- Provided free white goods and household furniture to referred families through our Furniture Bank and prevented waste through recycling.
- Through our Assistance Scheme:
o Provided over 50 laptops through schools and the Frome Learning Partnership for children being home schooled during lockdowns and school closures.
o Provided essential items such as school uniforms, cookers, fridges and many other essential items to referred families. We are grateful to Frome Lions, the Rotary Clubs in Frome, and local businesses who have worked with us to provide funding for the more expensive items.
- Food for Schools; during lockdowns delivered additional food parcels to Frome schools for families on Free School Meals.
- Given Supermarket Gift tokens via schools to over 800 children on Free School Meals during 3 school holidays allowing families to "Shop with dignity and choice".
- Brought together other local agencies and community groups regularly to identify concerns and find solutions around poverty and homelessness.
- Supplied Christmas presents and toys to referred families as well as over 300 extra Christmas Food parcels.
- Supported local businesses through our purchasing and voucher schemes.
- Campaigned on issues relating to local poverty, including the retention of Free school Meals during school holidays and with the Local Citizens Advice to provide a benefits system which meets local needs.
- We have also campaigned for better access to local businesses and shops for those with hidden or visible disabilities.
Page 2
**FAIR FROME**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021**
## **LOOKING TO THE FUTURE**
Our finances remain sound. Trustees have always worked to maintain a reserve which can sustain our staff group and projects for at least a year. Every new project we have established has been checked against our finances and the sustainability issue. We have received Covid 19 related funding from Councils and other organisations and have very welcome continuing support from Frome Town Council through a grant. We continue to seek and obtain other funding through multiple sources. These include direct fundraising, minor grants, support from businesses and direct debits and individual donations. Again, this has been a conscious decision by Trustees as a part of our "local strategies, local solutions" strategy which not only spreads financial risk but also connects the local community with issues relating to poverty and the means to help.
The Trustees recognise the growing need for the services that Fair Frome provides. We also are aware of opportunities to extend the scope of our services, or to reach other parts of our community. We are considering what resources we will need to best serve the community in the future. This includes a review of our current workplaces, to provide an inclusive. accessible environment where people are treated with respect and dignity.
The Pandemic will continue to have a profound impact on our work. With our committed staff group, volunteers and Trustees and the support of the strong local community we will face those challenges as we have others and do all in our power to maintain and grow services to meet need.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1156185
## **Principal address**
Frome Town Hall Christchuch Street West Frome Somerset BA11 1EB
## **Trustees**
J A Killah Ms K L Stewart R J Cannings M Dorrington B Ashford Ms R Ramsden Ms S L Perrett Ms K Huckle Ms S Butler Ms C Whittard Ms B Goddard (appointed 24.11.20)
## **Independent Examiner**
Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
Approved by order of the board of trustees on 10 January 2022 and signed on its behalf by:
B Ashford - Trustee
Page 3
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FAIR FROME**
## **Independent examiner's report to the trustees of Fair Frome**
I report to the charity trustees on my examination of the accounts of Fair Frome (the Trust) for the year ended 31 March 2021.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Matthew Small FCA ICAEW Berkeley Hall Marshall Limited 6 Charlotte Street Bath BA1 2NE
12 January 2022
Page 4
**FAIR FROME**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|**2021**
Unrestricted
Restricted
**Total**
fund
fund
**funds**
Notes
£
£
**£**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**228,336**
**-**
**228,336**
Investment income
2
**186**
**-**
**186**
**Total**
**228,522**
**-**
**228,522**
**EXPENDITURE ON**
**Charitable activities**
General activity
**195,556**
**-**
**195,556**
Other
**2,070**
**-**
**2,070**
**Total**
**197,626**
**-**
**197,626**
**NET INCOME**
**30,896**
**-**
**30,896**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**88,931**
**-**
**88,931**
**TOTAL FUNDS CARRIED FORWARD**
**119,827**
**-**
**119,827**|2020
Total
funds
£
87,171
-|
|---|---|
||87,171
78,131
2,279|
||80,410|
||6,761
82,170|
||88,931|
The notes form part of these financial statements
Page 5
**FAIR FROME**
## **BALANCE SHEET 31 MARCH 2021**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
5
**6,689**
**CURRENT ASSETS**
Cash at bank and in hand
**113,679**
**CREDITORS**
Amounts falling due within one year
6
**(541)**
**NET CURRENT ASSETS**
**113,138**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**119,827**
**NET ASSETS**
**119,827**
**FUNDS**
7
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
**-**
**-**
**-**
**-**
**-**
**-**|**2021**
**Total**
**funds**
**£**
**6,689**
**113,679**
**(541)**
**113,138**
**119,827**
**119,827**
**119,827**
**119,827**|2020
Total
funds
£
8,219
81,252
(540)
80,712
88,931
88,931
88,931
88,931|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 10 January 2022 and were signed on its behalf by:
B Ashford - Trustee
The notes form part of these financial statements
Page 6
**FAIR FROME**
**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance Motor vehicles - 25% on reducing balance Computer equipment - 25% on reducing balance
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 7
continued...
**FAIR FROME**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021**
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**||||
|---|---|---|---|
||**2021**|2020||
||**£**|£||
|Deposit account interest|**186**||-|
## **3. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
## **4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
Restricted
fund
fund
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
87,171
-
**EXPENDITURE ON**
**Charitable activities**
General activity
78,131
-
Other
2,279
-
**Total**
80,410
-
**NET INCOME**
6,761
-
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
82,170
-
**TOTAL FUNDS CARRIED FORWARD**
88,931
-|Total
funds
£
87,171
78,131
2,279|
|---|---|
||80,410|
||6,761
82,170|
||88,931|
Page 8
continued...
**FAIR FROME**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021**
## **5. TANGIBLE FIXED ASSETS**
|Fixtures
and
fittings
£
**COST**
At 1 April 2020 and 31 March 2021
**13,365**
**DEPRECIATION**
At 1 April 2020
**8,116**
Charge for year
**787**
At 31 March 2021
**8,903**
**NET BOOK VALUE**
At 31 March 2021
**4,462**
At 31 March 2020
5,249
**6.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**7.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**|Motor
vehicles
£
**6,000**
**3,469**
**633**
**4,102**
**1,898**
2,531
At 1.4.20
£
**88,931**
**88,931**
Incoming
resources
£
**228,522**
**228,522**|Computer
equipment
Totals
£
£
**657**
**20,022**
**218**
**11,803**
**110**
**1,530**
**328**
**13,333**
**329**
**6,689**
439
8,219
**2021**
2020
**£**
£
**541**
540
Net
movement
At
in funds
31.3.21
£
£
**30,896**
**119,827**
**30,896**
**119,827**
Resources
Movement
expended
in funds
£
£
**(197,626)**
**30,896**
**(197,626)**
**30,896**|
|---|---|---|
Page 9
continued...
**FAIR FROME**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021**
## **7. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.4.19|in funds|31.3.20|
||£|£|£|
|**Unrestricted funds**||||
|General fund|82,170|6,761|88,931|
|**TOTAL FUNDS**|82,170|6,761|88,931|
|Comparative net movement in funds, included in the above are as follows:||||
||Incoming|Resources|Movement|
|resources||expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|87,171|(80,410)|6,761|
|**TOTAL FUNDS**|87,171|(80,410)|6,761|
|A current year 12 months and prior year 12 months combined position is as||follows:||
|||Net||
|||movement|At|
||At 1.4.19|in funds|31.3.21|
||£|£|£|
|**Unrestricted funds**||||
|General fund|82,170|37,657|119,827|
|**TOTAL FUNDS**|82,170|37,657|119,827|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
315,693
315,693|Resources
Movement
expended
in funds
£
£
(278,036)
37,657
(278,036)
37,657|
|---|---|---|
Page 10
continued...
**FAIR FROME**
**NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021**
## **8. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2021.
Page 11
**FAIR FROME**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Grants
Local giving
Sundry income
Fundraising
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Wages
Pensions
Insurance
Light and heat
Telephone
Postage and stationery
Advertising
Charitable expenditure
Furniture storage
Motor expenses
Travel and subsistence
Rent
Computer expenses
Sundry expenses
Subscriptions
Training
**Other**
Accountancy fees
Fixtures and fittings depreciation
Motor vehicles depreciation
Computer equipment depreciation
Total resources expended
**Net income**|2021
£
**86,182**
**19,780**
**122,063**
**311**
**-**
**228,336**
**186**
**228,522**
**37,646**
**2,288**
**888**
**572**
**374**
**555**
**342**
**140,463**
**3,000**
**1,125**
**-**
**4,128**
**868**
**1,307**
**368**
**1,632**
**195,556**
**540**
**787**
**633**
**110**
**2,070**
**197,626**
**30,896**|2020
£
36,224
18,500
20,298
1,813
10,336|
|---|---|---|
|||87,171
-|
|||87,171
30,168
1,209
788
308
291
914
76
32,667
3,765
1,240
174
4,631
496
540
434
430|
|||78,131
420
926
844
89|
|||2,279|
|||80,410|
|||6,761|
This page does not form part of the statutory financial statements
Page 12