Trustees’ Annual Report for the period
From 01/04/2020 Period start date To 31/03/2021 Period end date Charity name: BROADHEMBURY COMMUNITY CENTRE CIO
Charity registration number: 1156178
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is, in the interests of social welfare, to improve the conditions of life of the inhabitants of Broadhembury and the surrounding neighbourhood without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions by the provision and maintenance of a community centre for use by those inhabitants including use for meetings, lectures and classes, other forms of recreation and leisure time occupation. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Short Mat bowls, Art group, Craft group, Senior citizens Luncheon club, Social afternoons, WI, Pilates, Yoga, Primary School use, Youth Groups, Young Farmers, Flower arranging, Film nights, Private parties, Wedding receptions and general fundraising |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to issued guidance. Our community benefit is at the heart of what Broadhembury Community Hall is about. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Hall has of course been affected by the pandemic. During the year continued effort has been made to encourage more activities by all user groups. We particularly seek use by younger groups. Our plan to install air conditioning to make the hall more comfortable for exercise groups and in the summer has proved worthwhile The reputation of the hall is resulting in repeat bookings The halls own website is up and running and can be found at: https://broadhemburymemorialhall.co.uk/ This is becoming a valuable aid to our marketing of the hall. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Grants received will assist the trustees in continuing to provide the community with the benefits of the community centre. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | No change |
| Amount of reserves held | Para 1.22 | Maintenance fund £2,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Due to advent of the Covid 19 pandemic we are living in an uncertain world. We have applied for and received grants totalling £17,000. This will allow us to remain in a positive position for the foreseeable future. |
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Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The charities source of funds is derived from use of the hall via hire to the community and beyond or by fund raising community activity. By selling solar energy and the receipt of Covid related grants. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected and appointed by existing trustees or at the Annual General Meeting |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
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Reference and Administrative details
| Charity name | Broadhembury Community Centre CIO |
|---|---|
| Other name the charity uses | Broadhembury Memorial Hall |
| Registered charity number | 1156178 |
| Charity’s principal address | Broadhembury, Honiton, Devon EX13 3NG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Edwina Bradshaw | Resigned 07/09/20 | |||
| Tina Gray | ||||
| Angela Parker | 30/09/20 | |||
| David Brooks | Vice Treasurer | |||
| Elizabeth Bennett | ||||
| Sarah Drewe | ||||
| Jon Doyle | Resigned 22/10/20 | |||
| Stephen Syrett | Resigned | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Broadhembury Parish Council |
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
See below |
See below |
|---|---|---|
Liz Bennett |
David Brooks | |
Treasurer |
Trustee | |
| 12 January 2022 | ||
| 12 January 2022 |
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Signed last page
Funds h•ld u custodn tnMt••• on b•h*ff of ott• s•ts cuJttrJy wxl AddWon•l InfmTQn lopJon•ll Typ• of •dvlyr Addi• Exemptions from disclosure Other o tional inforniation Declarations 81gn•d on b•lwlf of th• ch•rtr• ITu•lM¥ sIgn•(8) Full n8> Pttl•n (•g S•cr•lary, Ch•lr. •ts) 12 January 2022
| Charity Name | No (if any) | ||
|---|---|---|---|
| Broadhembury Community Centre CIO | 1156178 | ||
| Receipts andpayments accounts | CC16a | ||
| Period start date For the period from 01/04/2020 |
Period end date To 31/03/2021 |
| Section A Receipts and payments | Section A Receipts and payments | ||||
|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 1,847 - 283 228 902 917 240 17,335 21,752 - - - 21,752 2,212 210 3,309 - 1,828 1,464 2,227 250 144 438 432 85 475 13,073 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,847 - 283 228 902 917 240 17,335 21,752 - - - 21,752 2,212 210 3,309 - 1,828 1,464 2,227 250 144 - 438 432 85 475 13,073 |
Last year to the nearest £ |
| Hirings | 1,847 | 6,617 | |||
| - | - | ||||
| Fund Raising | 283 | 5,854 | |||
| COIF Invetment | 228 | 224 | |||
| Solar & RHI | 902 | 1,665 | |||
| Lottery | 917 | - | |||
| Other | 240 | 40 | |||
| COVID Grants | 17,335 | - | |||
| Sub total(Gross income for AR) |
21,752 | 14,400 | |||
| A2 Asset and investment sales, (see table). |
|||||
| - | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total receipts A3 Payments |
|||||
| 14,400 | |||||
| BookingClerk | 2,212 | - | 2,212 | 3,452 | |
| Deposits | 210 | - | 210 | 357 | |
| Utilities | 3,309 | - | 3,309 | 4,273 | |
| FundraisingExpenses | - | - | - | 2,447 | |
| Ins & Maintenance | 1,828 | - | 1,828 | - | |
| Insurance | 1,464 | 1,464 | 1,429 | ||
| Maintenance Contracts | 2,227 | 2,227 | 1,089 | ||
| Memberships & Licensing | 250 | 250 | 576 | ||
| Cleaningand materials | 144 | 144 | 2,084 | ||
| BuildingMaintenance | - | 221 | |||
| Website | 438 | - | 438 | - | |
| Covid | 432 | - | 432 | - | |
| Sundries | 85 | - | 85 | 63 | |
| Lottery | 475 | - | 475 | - | |
| **Sub total ** | 13,073 | - | 13,073 | 15,991 |
| A4 Asset and investment | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| purchases, (see table) | ||||||||||
| Website Development | - | 1,960 | ||||||||
| Air Conditioning | - | 12,635 | ||||||||
| Mobile Phone | - | 138 | ||||||||
| Curtains | - | 472 | ||||||||
| Chairs | - | 80 | ||||||||
| - | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | |||||||
| **Sub total ** | - | - | - | - | 15,285 | |||||
| Total payments | 13,073 | - | - | 13,073 | 31,276 | |||||
| Net of receipts/(payments) | 8,678 | - | - | 8,678 | - 16,876 | |||||
| A5 Transfers between funds | - | - | - | - | - | |||||
| A6 Cash funds last year end | 21,310 | - | 21,310 | 38,186 | ||||||
| Cash funds this year end | 29,988.48 | - | - | 29,988 | 21,310 |
CCXX R1 accounts (SS)
01/02/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details COIF Details Total cash funds (agree balances with receipts and payments account(s)) Petty Cash Lloyds Bank Endowment Funds at Lloyds Bank Petty Cash Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 29,988 - - - 29,988 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 108 - - - - - - - - - - - Fund to which asset belongs Cost (optional) 224 - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Liz Bennett David Brooks |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Liz Bennett | 30-Jan-21 | ||
| David Brooks | 30-Jan-21 |
CCXX R2 accounts (SS)
01/02/2022
2