Company registration number: 07663557 Charity registration number: 1156143
THE VILLAGE CHURCH FARM TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2025
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Keith May Accounting Services Ltd Aura Business Centre Heath Road Skegness Lincolnshire PE25 3SJ
The Village Church Farm Contents
| Page | |
|---|---|
| Trustees' Report | 1—3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities (including Income and Expenditure Account) | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7—12 |
| The following pages do not form part of the statutory accounts: | |
| Detailed Statement of Financial Activities (including Income and Expenditure Account) | 13—14 |
The Village Church Farm Company No. 07663557 Trustees' Report For The Year Ended 30 June 2025
The trustees present their report and the financial statements for the year ended 30 June 2025.
Objectives and Activities
Aims and Objectives
The object of the charity is the promotion and advancement of the education of the public and the community in the history, culture and heritage of The Church Farm Museum and of the County of Lincolnshire and the surrounding area.
The aim of the charity is to provide a hands-on, child-friendly, educational experience for the whole community situated in an open-air museum of agricultural history.
Public Benefit
During the year, the charity hosted numerous events and also offered educational visits for local schools as well as hosting weekly activities and developing the collections.
The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
The contribution of volunteers during the year.
The charity relies on the voluntary work of the directors and members.
Financial Review
Financial Position
Total expenditure in the year amounted to £45,557 and we have cash funds of £18,899.
Reserves Policy
Our policy is to have sufficient unrestricted reserves to cover 12 months activities and administration costs.
Structure, Governance and Management
Trustee Selection Methods
New trustees are recruited through a process of consultation with the recommendation by existing trustees, based on existing needs within the charity.
Reference and Administrative Details
Trustees
Mr Peter Barry Mr Paul Dixon Mr Stanley Garner-Jones Mr Russell Steadman Mr Michael Walton Mr Darrell Bangs Mr Christopher Childerley (appointed 03/10/2025) Ms Sally Hurst (appointed 04/06/2025)
Charity Number
1156143
Page 1
The Village Church Farm Trustees' Report (continued) For The Year Ended 30 June 2025
Company Number
07663557
Independent Examiner
Keith May ACMA CGMA Keith May Accounting Services Ltd Aura Business Centre Heath Road Skegness Lincolnshire PE25 3SJ
Page 2
The Village Church Farm Trustees' Report (continued) For The Year Ended 30 June 2025
Statement of Trustees' Responsibilities
The trustees (who are also the directors of The Village Church Farm for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statement unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing the financial statements the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgments and accounting estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Small Company Rules
This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
The trustees' report was approved by the board of trustees and signed on its behalf by:
Mr Paul Dixon Trustee 23/03/2026
Page 3
The Village Church Farm Independent Examiner's Report to the Trustees of The Village Church Farm For The Year Ended 30 June 2025
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2025.
Responsibilities and Basis of Report
As the charity trustees of the Company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Keith May ACMA CGMA 23/03/2026 Aura Business Centre Heath Road Skegness Lincolnshire PE25 3SJ
Page 4
The Village Church Farm Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 30 June 2025
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Investments 4 Other 5 EXPENDITURE ON: Raising funds 8 NET EXPENDITURE NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 17 |
Unrestricted funds £ 23,778 - 680 |
Restricted funds £ 22,000 - - |
2025 Total funds £ 45,778 - 680 |
2024 Unrestricted funds £ 27,665 70 - |
|---|---|---|---|---|
| 24,458 | 22,000 | 46,458 | 27,735 | |
| (39,780) | (7,362) | (47,142) | (50,514) | |
| (15,322) | 14,638 | (684) | (22,779) | |
| (15,322) 116,539 |
14,638 - |
(684) 116,539 |
(22,779) 139,318 |
|
| 101,217 | 14,638 | 115,855 | 116,539 |
The notes on pages 7 to 12 form part of these financial statements.
Page 5
The Village Church Farm Balance Sheet As At 30 June 2025
| Notes FIXED ASSETS Tangible Assets 12 Investments 13 CURRENT ASSETS Debtors 14 Cash at bank and in hand Creditors: Amounts Falling Due Within One Year 15 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS OF THE CHARITY Restricted Funds Unrestricted Funds TOTAL FUNDS 17 |
Unrestricted funds £ 66,678 1 |
Restricted funds £ - - |
2025 Total funds £ 66,678 1 |
2024 Total funds £ 68,262 1 |
|---|---|---|---|---|
| 66,679 32,184 4,261 |
- - 14,638 |
66,679 32,184 18,899 |
68,263 37,096 12,741 |
|
| 36,445 (1,907) |
14,638 - |
51,083 (1,907) |
49,837 (1,561) |
|
| 34,538 | 14,638 | 49,176 | 48,276 | |
| 101,217 | 14,638 | 115,855 | 116,539 | |
| 101,217 | 14,638 | 115,855 | 116,539 | |
| 14,638 101,217 |
- 116,539 |
|||
| 115,855 | 116,539 |
For the year ending 30 June 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
On behalf of the board
Mr Paul Dixon Trustee 23/03/2026
The notes on pages 7 to 12 form part of these financial statements.
Page 6
The Village Church Farm Notes to the Financial Statements For The Year Ended 30 June 2025
1. General Information
The Village Church Farm is a company limited by guarantee, incorporated in England & Wales, registered number 07663557 and registered charity number 1156143. The registered office is .
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.
The charitable company is a Public Benefit Entity as defined by FRS 102.
2.2. Incoming Resources
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
2.3. Resources Expended
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classifie dunder headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
2.4. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Freehold 0% Straight Line Plant & Machinery 25% Reducing Balance
2.5. Investments
2.6. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
3. Income from Donations and Legacies
| Donations and gifts Grants |
Unrestricted funds £ 20,778 3,000 |
Restricted funds £ - 22,000 |
2025 Total funds £ 20,778 25,000 |
|---|---|---|---|
| 23,778 | 22,000 | 45,778 |
Page 7
The Village Church Farm Notes to the Financial Statements (continued) For The Year Ended 30 June 2025
| Donations and gifts Grants 4. Investment Income Interest on short-term deposits 5. Other Income Insurance Claim 6. Government Grants Government grants recognised in the accounts were as follows: Lincolnshire County Council East Lindsey District Council 7. Net Income/(Expenditure) The net expenditure is stated after charging/(crediting): Depreciation of tangible fixed assets - owned |
Unrestricted funds £ 23,556 4,109 |
Restricted funds £ - - |
2024 Total funds £ 23,556 4,109 |
|---|---|---|---|
| 27,665 | - | 27,665 | |
| 2025 Unrestricted funds £ - |
2024 Unrestricted funds £ 70 |
||
| 2025 Unrestricted funds £ 680 |
2024 Unrestricted funds £ - |
||
| 2025 £ 23,000 2,000 |
2024 £ 4,109 - |
||
| 25,000 | 4,109 | ||
| 2025 £ 1,584 |
2024 £ 2,114 |
Page 8
The Village Church Farm Notes to the Financial Statements (continued) For The Year Ended 30 June 2025
| 8. Analysis of Expenditure Raising funds Raising funds 9. Support Costs Employee costs Premises expenses General administration Depreciation Interest payable Employee costs Premises expenses General administration Depreciation Interest payable Governance costs |
2025 Support costs (see note 9) £ 47,142 |
|---|---|
| 2024 Support costs (see note 9) £ 50,514 |
|
| 2025 Raising funds £ 26,593 9,947 8,994 1,584 24 |
|
| 47,142 | |
| 2024 Raising funds £ 23,463 1,920 20,572 2,114 19 2,426 |
|
| 50,514 |
Page 9
The Village Church Farm Notes to the Financial Statements (continued) For The Year Ended 30 June 2025
10. Staff Costs
Staff costs were as follows:
| Wages and salaries Other pension costs |
2025 £ 26,000 593 26,593 |
2024 £ 22,755 496 |
|---|---|---|
| 23,251 |
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
11. Average Number of Employees
Average number of employees during the year was: 1 (2024: 1)
12. Tangible Assets
Land & Property
| Cost As at 1 July 2024 As at 30 June 2025 Depreciation As at 1 July 2024 Provided during the period As at 30 June 2025 Net Book Value As at 30 June 2025 As at 1 July 2024 3. Investments Cost or Valuation As at 1 July 2024 As at 30 June 2025 Provision As at 1 July 2024 As at 30 June 2025 Net Book Value As at 30 June 2025 As at 1 July 2024 |
Freehold £ 61,932 |
Plant & Machinery £ 30,627 |
Total £ 92,559 |
|---|---|---|---|
| 61,932 | 30,627 | 92,559 | |
| - - |
24,297 1,584 |
24,297 1,584 |
|
| - | 25,881 | 25,881 | |
| 61,932 | 4,746 | 66,678 | |
| 61,932 | 6,330 | 68,262 | |
| Listed £ 1 |
|||
| 1 | |||
| - | |||
| - | |||
| 1 | |||
| 1 |
13. Investments
Page 10
The Village Church Farm Notes to the Financial Statements (continued) For The Year Ended 30 June 2025
14. Debtors
| 4. Debtors |
||
|---|---|---|
| Due within one year Other debtors 5. Creditors: Amounts Falling Due Within One Year Trade creditors Other creditors Taxation and social security Accruals and deferred income |
2025 £ 32,184 2025 £ (1,943) 2,724 490 636 1,907 |
2024 £ 37,096 |
| 2024 £ (1,943) 2,692 176 636 |
||
| 1,561 |
15. Creditors: Amounts Falling Due Within One Year
16. Pension Commitments
The charitable company operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charitable company in an independently administered fund.
During the year the charge to the statement of financial activities in respect of defined contribution schemes was £593 (2024: £496).
At the balance sheet date contributions of £NIL were due to the fund and are included in creditors.
17. Movement in Funds
| Unrestricted funds General: General unrestricted fund Restricted funds Building Repairs Total funds Unrestricted funds General: General unrestricted fund Total funds |
As at 1 July 2024 £ 116,539 - |
Income £ 24,458 22,000 |
Expenditure £ (39,780) (7,362) |
As at 30 June 2025 £ 101,217 14,638 |
|---|---|---|---|---|
| 116,539 | 46,458 | (47,142) | 115,855 | |
| As at 1 July 2023 £ 139,318 |
Income £ 27,735 |
Expenditure £ (50,514) |
As at 30 June 2024 £ 116,539 |
|
| 139,318 | 27,735 | (50,514) | 116,539 |
18. Transactions with Trustees
During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:
Page 11
The Village Church Farm Notes to the Financial Statements (continued) For The Year Ended 30 June 2025
| 2025 | 2024 |
|---|---|
| £ | £ |
19. Related Party Disclosures
20. Company limited by guarantee
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
Page 12
The Village Church Farm Detailed Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 30 June 2025
| INCOME AND ENDOWMENTS FROM: Donations and legacies Donations and gifts Donations from individuals Government Grants Investments Interest on short term deposits Other Insurance Claim EXPENDITURE ON: Raising funds Wages and salaries Employers pensions - defined contributions scheme Staff training Travel and subsistence expenses Rates Light and heat Water rates Other premises costs Hire and leasing of plant, equipment and vehicles Vehicle fuel costs Repairs, renewals and maintenance Insurance Printing, postage and stationery Postage Advertising and marketing costs Telecommunications and data costs Accountancy fees Legal fees Subscriptions Sundry expenses Printer Contract |
2025 Total funds £ 38 20,740 25,000 |
2024 Total funds £ - 23,556 4,109 27,665 70 70 - - 27,735 (22,755) (496) (211) (1) (379) (1,271) (270) - (1,926) (291) (4,240) (3,624) (84) (50) (859) (943) (7,357) - (184) (504) (510) ...CONTINUED |
|---|---|---|
| 45,778 - |
||
| - 680 |
||
| 680 | ||
| 46,458 (26,000) (593) - - (798) (1,708) (79) (7,362) (672) (74) (161) (4,212) - (7) - (1,137) (744) (1,405) (277) (305) - |
Page 13
The Village Church Farm Detailed Statement of Financial Activities (including Income and Expenditure Account) (continued) For The Year Ended 30 June 2025
| Depreciation Bank charges Professional fees NET EXPENDITURE |
(1,584) (24) - |
(2,114) (19) (2,426) |
|---|---|---|
| (47,142) | (50,514) | |
| (47,142) | (50,514) | |
| (684) | (22,779) |
Page 14