HILL STREET YOUTH AND COMMUNITY CENTRE TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 Charltable Incorporated Organisatlon Reglstered number: 1156128
HILL STREET YOUTH AND COMMUNITY CENTRE CONTF.NTS OF THE FINANCIAL STATfMF.NTS FOR THE YEAR F.NI)F.D 31 MARCH 202$ C licll'ily I li l()nnali()n RLpori ()I' IIIL I'i'iistLL. EILI)i)rt c)1" illLILpLndLiII CXcllllillL'r N()IL% l() IIIL l.'ill<lllLicil %liilciiiLIii. 7- 11
HILL STREET YOUTH AND COMMUNITY CENTRE CHARITY INFORMATION TRUSTEES: Jan Bowden (Chairl Rob Brock lan Davis Claire Edwards (Secretary) Mark Gore Stephen Richards (Treasurer) Selvarajah Sasikumar Sarah Thompson CONTACT ADDRESS.. Hill Street Rugbv CV212NB WEBSITE: www.hillstreetcentre.org CHARITY REGISTERED NUMBER,. 1156128 BANKERS.. Barclays Bank PIC North Street Rugby OBJECTS: To further or benefit the residents of the Borough of Rugby, without distinction of age, sex, sexua l orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other orga nisations in a common effort to advance education and to provide facilities in the interests of socia I welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. ACTIVITY.. In furtherance of these objects but not otherwise, the trustees shall have power to establish or secure the establishment of 3 youth and community centre and to maintain or manage or co-operate with any statutory authority in the maintenance of such a centre for activities promoted by the cha rity in furtherance of the above objects. Page I
HILL STREET YOUTH AND COMMUNITY CENTRE Trustees, Annual Ileport for the )'eAr endcd 31 ' March 2025 Review of activities and achievements The centre has had a busy year, with income from hire users increasing by 35Yo. We have over 52 different users of the centre providing a wide range of services to the Rugby community. Our services include a holiday programme providing activities and food for underprivileged children; Hype a nd Choices services for young children and teens- diverse adult community offerings including cultural events, Diwali parties, women only keep fit, LGBTQ+ awareness. We also host a range of organisations providing support to the community including WCAVA, WCC- ACL, Tamil Community Group, Slimming World, Potterhouse Church, Rugby Table Tennis Club, Fresh Start in Education. During the year we held a Garden Party which raised £390. Our thanks go to Jan Bowden for organising this and since year end a further Garden Party and Spring Fair which raised an additional £1.445 for the centre. In addition, we thank the organisers of the Rugby Spring Fair held 5, May 2025 for their kind donation of £l,QOO. There was a loss in the year on unrestricted income of E24.547. This comprised £17,050 operating loss and £7,497 from contingency reserve funds to provide continuation of provision of seivices to young people. The loss was as a result of a 40% reduction in expected income from commissioned services. There was also a delay in receiving the expected funding which had a signif icant financial impact. This funding was received at the start of the current financial year. Our thanks go to the Police and Crime Commissioner, Warwick County Council for Holiday Activities and Food, Anthony Bourne and the Rotary Club of Rugby for their funding of commissioned services. External funding was received from the UK Shared Prosperity Fund towards the refurbishment of our Sports Hall as well as support from the National Lottery towards salaries. The trustees have met on a monthly basis and regularly review the risks facing the Charity, identifying the types of risk present and the mitlEating actions required to minimise them, Internal controls and policies have been established and are subject to amendment as and when necessary. Individual trustees are designated lead roles based on their individ ual skills and experience, The Trustees consider the reserves are SLJff icient to ensure the charity can meet the funding required to operate the Centre on a day-to-day basis for the foreseeable future. Unrestricted Contingency Reserve Funds have been established to ensure suff icient funds are available to cover fluctuations in income, unexpected property maintenance costs and continuation of youth commissioned services. Grants and donations which have been received for specified purposes are designated 'Restricted' and are identified as a separate reserve on the balance sheet and full details of these are provided in the report. Page 2
The Charities Act requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of the affairs of the charity at the end of the year and of the incoming and outgoing resources for the year. In preparing the financial statements the Trustees are required to select Sultable accounting policies and then apply them consistently, making judgements and estimates that are reasonable and prudent. The Trustees must also prepare the financial statement on an ongoing basis unless it is inappropriate to presume the charity will continue its activities. The Trustees are responsible for keeping records which disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps to prevent and detect fraud and other irregularities. This year we welcomed Vijay Sasikumar as a new Trustee. I would like to express my thanks to the Trustees, advisors and in particular, the staff and volunteers led by Chris Maddox, Director of Operations and Development, who have all supported and contributed to the work of the charity. I would also like to thank Jan Bowden for her work as Chair, and the Trustees for the opportunity for me to act as Chair. Sarah Thompson Acting Chair of Trustees 26" September 2025 Page 3
HILL STREET YOUTH AND COMMUNITY CENTRE CHARITA8LE INCORPORATED ORGANISATION REGISTERED NUMBER No. 1156128 Independent Examinels Report to the Trustees I report on the accounts of the Hill Street Youth and Community Centre for the year ended 31, March 2025. Res ective Res onsibilities of Trustees and Examiner5 The Charity's Trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (the Act). The Charity's Trustees consider that an audit Is not requlred for thls year under sectlon 144121 of the Act and that an independent examination is requlred. l am quallfied to undertake the examlnation by virtue of being a practislng member of the Instltute of Chartered Accountants In England and Wales, It is my responsibility as Examlner To examine the accounts under Section 145 of the 2011 Act,. To follow the procedures lald down in the General Dlrections 8lven by the Charity Commi551oners under SectSon 145151 Ibl of the 2011 Act and To state whether particular matters have come to my attention. Basis of Inde endent Examlner's Re ort My examinatlon was carried out in accordance wlth the General Dlrectlons glven by the Charltv Commissioners. An examlnation includes a revlew of the accountlng records kept by the charity and comparison of the accounts presented with those records. It a150 includes consideration of unusual item5 or dlsc105ures In the accounts, and seeking explanatlons from the Trustees concernlng any such matter5. The procedures undertaken do not provlde all the evldence that would be requlred in an audit, and consequently no opinlon15 glven as to whether the accounts present a true and falr vlew and the report Ss limited to those matters set out In the statement below, Inde endent Examlner's Statement In connectlon with my examlnation, no matter has come to my attentlon whlch glves me reasonable cause to believe that in any materlal respect,. al The accountSng records were not kept In accordance with section 130 of the 2011 Act; or bl The account5 did not accord wSth the accountlng records,. or cl The accounts did not comply with the appllcable requirements concernlng the form and content of accounts set out In the Charltles IAccounts and Reportsl Regulations 2008, other than any requirement that the accoLtnts give a "true and fair" view which is not matter considered a5 part of an independent examinatlon. I have no concerns and have come across no other matters to whlch attention should be drawn in order to enable a proper understanding of the accounts to be reached. T. J. ABR FCA Chartere ccountant 2 Swallo lose Stratford upon Avon CV37 6TT th Dated 20 September 2025 Page 4
HILL STREET YOUTH AND COMMUNITY CENTRE Chari No. 1156128 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds Restricted funds Prior funds Total funds Incomin resources Note I Income and endowments from: Donations and grants Charitable activities H ire of facilities Salary recovery Investments Other Total Resources ex ended Expendlture on: Raising funds Charitable activities (Note 41141 Salaries and wages (Note 51141 Centre running costs (Note 61 Administrative expenses Note 7} New youth hub build costs Mortgage interest payable Total 1,306 91,482 92,788 490,286 98,969 12,428 1,599 20 114,322 98,969 12,428 1,599 20 205,804 82,203 18,493 3,777 140 594,899 91,482 86 7,497 87,292 27,799 10,308 86 75,665 102,292 27,799 10,308 269 566.795 101,947 29,538 7,635 12,919 6,024 725,127 68,168 15,000 5,886 138,869 5,886 222,037 83,168 Net income before Investment galns Net gainslllossesl on Investments Net income Extraordinary items Other recognised gains/(lossesl: Other gains/llossesl Net movement in funds 124,547} 8,314 {16,2331 {130,2271 124,5471 8,314 116,233} 1130,2271 {24,5471 8,314 116,2331 (130,2271 Reconcil?ation of funds: Total funds brought forward Total funds carried forward 72,571 48,024 3,026 11,340 75,597 59,364 75,597 75,597 Page 5
HILL STREET YOUTH AND COMMUNITY CENTRE Chari No. 1156128 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025 BALANCE SHEET 31st MARCH 2025 Unre5trlcted Restrlcted Total thls funds funds Total rlor ear ear Flxed assets Tangible assets Investments Total fSxed assets (Note 31 INote 31 135,712 135,712 135,712 135,712 135,712 135,712 Current assets Debtors (Note 111 Cash at bank and in hand (Note 121 Total current assets 12,196 24,026 36,222 12,196 35.366 47,562 15,336 68,219 83,555 11,340 11,340 Creditors: amounts fallin8 due within one year INote 131 10,808 10,808 27,554 Net current assets 25,414 11,340 36,754 56,001 Total assets less current Ilabllltles 161, 126 11,340 172,466 191,713 Credltors: amounts fallin8 due after one year Preferential creditor - Mortgage INote 31 113.102 113, 102 116,116 TOTAL NET ASSETS 48,024 11,340 59,364 75,597 Funds of the Chari Restrlcted tunds (Note 141 Unrestrlcted funds Unrestrlcted contin8enLy reserve TOTAL FUNDS 11,340 11,340 15,965 32,059 59,364 3,026 33,015 39,556 75,597 15,965 32,059 48,024 11,340 Signed by Stephen Richards on behalf of all the trustees Date: 17th September 2025 Page 6
NOTES TO THE ACCOUNTS Basis of re aration These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice- Accounting and Reporting by Cha rities preparing their accounts in accorda nce with the Financial Reporting Standard applicable to the UK and Republic of Ireland IFRS 1021 issued on 16, July 2014. And with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. The accounts present a true and fair view and are in accordance with the accounting policies adopted. No changes to accoLbnting estimates have occurred in the reporting period. No material prior year error has been identified in the reportin8 period. l. Income Income is included in the Statement of Financial Affairs when the charity Is entitled to the resources and the monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities or income and expenditure. Grants and donations are only included SOFA when the income recognition criteria are met. The charity received no Government grants in the reporting period other than Covid-19 support. Gift Aid receivable is included in income when there is a valid declaration from the donor. The value of voluntary help received is not included in the accounts but is described in the Trustees Annual Report. 2. Ex enditure and Liabilities Liabilities are recognised when it is more likely tha n not that there is a legal or constructive obligation committiiig the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. A mort8a8e secured on the freehold property was utilised to purchase the freehold. This is stated in the accounts as a preferential liability. Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. No material item of deferred income has been included in the accounts. A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate to settle the obligation at the reporting date. The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS 102 SORP. Page 7
Assets The charity is the registered owner of the freehold of the centre 3nd land. The cost of acquisition was £135,712. A mortgage from The Charity Bank is secured on the freehold property. In September 2023 the charity completed the construction of a dedicated youth hub. The cost, including furnishings, equipment and fees was £692,845. The charity holds no investments other than bank and building society deposit accounts. The charity has no stocks or work in progress. Debtors are measured on initial recognition or invoicing at the settlement amount. 4 Ex enditure on charitable activitles Unrestricted Restricted funds funds Prior ear As per note 14 7,497 83,168 596,795 Prior Year ear 5a Ex enditure on salaries and wa Salaries and wages Social security costs Pension costs Other employee benefits es 96,927 3,296 2,069 96,444 3,416 2,087 102,292 101,947 5b Avera e head count Cha rita ble activities- full time staff Centre running costs - part time staff 6 Ex endlture on centre runnin Cleaning Property and ground maintenance Equipment maintenance and replacement Securitv Health & safety and Covid precautions Light, heat and water Waste osts 278 805 2,592 2,122 1,325 15,027 1,650 4,000 27.799 197 541 1,357 2,065 210 19,751 1,735 3,682 29,538 Insurance Page 8
7 Ex enditure on administrative ex Professional fees Accountant review Website Printing postage and stationery Travel Telephone and broadband IT support Training Catering Licences Equipment rental Bank charges Miscellaneous enses 674 680 243 293 650 171 133 524 2,323 293 827 1,947 130 232 203 455 3,192 214 25 124 394 1,381 208 1,192 7,635 1,435 10,308 Fees for examlnln the accounts Independent examiner's fee for the year was £680 No other fees were paid to the independent examiner of the accounts 9 Transactlons wlth Trustees None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity. Prior ear Year Trustees were reimbursed expenses: Travel Other 355 186 627 253 541 880 10 Transactions with related arties There have been no related party transactions Page 9
11 Debtors and Debtors for hire of the centre Grant claim Restricted expenditure in advance Prepayments and accrued income re ments 10,910 11,833 2,540 1,286 12,196 963 15,336 12 Cash at bank and in hand Ba rclays ba nk deposit account Barclays bank current account Barclays Bank Big Lottery account The Charity Bank Hinkley and Rugby Building Society Petty cash 54 11,397 241 23,059 580 35 756 3,918 63,511 35 68,219 35,366 13 Creditors and accruals Creditors - restricted expenditure Centre hire in advance 17,020 Creditors Accrued expenditure Social security and pensions - restricted Preferential creditor - Mortgage payments within one year 4,776 720 2,298 4,245 1,135 2,286 3,014 10,808 2,868 27,554 Page 10.
14 Movement Sn chari restrlcted fund5 Brou forward Carried forward Fund name Funder Recelved Costs Choices Drop in Youth Club HAF Easter HAF Summer HAF Winter Active Together 8asketb311 HYPE Salaries Salaries Sports Hall refurbishment Legacy 3 Furniture & Equipment Police and Crime commissioner Warwickshire Cotjnty Council Warwickshire County Council Warwickshire County Council National Grid Anthony Bourne Rotary Club of Rugbv National Lottery 29th May 1961 Trust Rugby Borough Council Soroptomists/Clothworkers 397 7,278 785 5,460 308 7,675 785 5,460 308 821 2,694 1,600 15,000 821 2,898 1,600 15,000 10,000 48,153 204 10.000 48,153 672 83,168 1,808 3,026 1,136 11,340 91,482 Per SOFA Page 11