HILL STREET YOUTH AND COMMUNITY CENTRE
TRUSTEES ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31st MARCH 2025
Charltable Incorporated Organisatlon
Reglstered number: 1156128

HILL STREET YOUTH AND COMMUNITY CENTRE
CONTF.NTS OF THE FINANCIAL STATfMF.NTS
FOR THE YEAR F.NI)F.D 31 MARCH 202$
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7- 11

HILL STREET YOUTH AND COMMUNITY CENTRE
CHARITY INFORMATION
TRUSTEES:
Jan Bowden (Chairl
Rob Brock
lan Davis
Claire Edwards (Secretary)
Mark Gore
Stephen Richards (Treasurer)
Selvarajah Sasikumar
Sarah Thompson
CONTACT ADDRESS..
Hill Street
Rugbv
CV212NB
WEBSITE:
www.hillstreetcentre.org
CHARITY REGISTERED NUMBER,.
1156128
BANKERS..
Barclays Bank PIC
North Street
Rugby
OBJECTS: To further or benefit the residents of the Borough of Rugby, without distinction of age,
sex, sexua l orientation, race or of political, religious or other opinions by associating
together the said residents and the local authorities, voluntary and other orga nisations in
a common effort to advance education and to provide facilities in the interests of socia I
welfare for recreation leisure time occupation with the objective of improving the
conditions of life for the residents.
ACTIVITY.. In furtherance of these objects but not otherwise, the trustees shall have power to
establish or secure the establishment of 3 youth and community centre and to maintain
or manage or co-operate with any statutory authority in the maintenance of such a centre
for activities promoted by the cha rity in furtherance of the above objects.
Page I

HILL STREET YOUTH AND COMMUNITY CENTRE
Trustees, Annual Ileport for the )'eAr endcd 31 ' March 2025
Review of activities and achievements
The centre has had a busy year, with income from hire users increasing by 35Yo. We have over 52
different users of the centre providing a wide range of services to the Rugby community. Our services
include a holiday programme providing activities and food for underprivileged children; Hype a nd
Choices services for young children and teens- diverse adult community offerings including cultural
events, Diwali parties, women only keep fit, LGBTQ+ awareness.
We also host a range of organisations providing support to the community including WCAVA, WCC-
ACL, Tamil Community Group, Slimming World, Potterhouse Church, Rugby Table Tennis Club, Fresh
Start in Education. During the year we held a Garden Party which raised £390. Our thanks go to Jan
Bowden for organising this and since year end a further Garden Party and Spring Fair which raised an
additional £1.445 for the centre. In addition, we thank the organisers of the Rugby Spring Fair held
5, May 2025 for their kind donation of £l,QOO.
There was a loss in the year on unrestricted income of E24.547. This comprised £17,050 operating
loss and £7,497 from contingency reserve funds to provide continuation of provision of seivices to
young people. The loss was as a result of a 40% reduction in expected income from commissioned
services. There was also a delay in receiving the expected funding which had a signif icant financial
impact. This funding was received at the start of the current financial year.
Our thanks go to the Police and Crime Commissioner, Warwick County Council for Holiday Activities
and Food, Anthony Bourne and the Rotary Club of Rugby for their funding of commissioned services.
External funding was received from the UK Shared Prosperity Fund towards the refurbishment of our
Sports Hall as well as support from the National Lottery towards salaries.
The trustees have met on a monthly basis and regularly review the risks facing the Charity,
identifying the types of risk present and the mitlEating actions required to minimise them, Internal
controls and policies have been established and are subject to amendment as and when necessary.
Individual trustees are designated lead roles based on their individ ual skills and experience, The
Trustees consider the reserves are SLJff icient to ensure the charity can meet the funding required to
operate the Centre on a day-to-day basis for the foreseeable future. Unrestricted Contingency
Reserve Funds have been established to ensure suff icient funds are available to cover fluctuations in
income, unexpected property maintenance costs and continuation of youth commissioned services.
Grants and donations which have been received for specified purposes are designated 'Restricted'
and are identified as a separate reserve on the balance sheet and full details of these are provided in
the report.
Page 2

The Charities Act requires the Trustees to prepare financial statements for each financial
year, which give a true and fair view of the state of the affairs of the charity at the end of
the year and of the incoming and outgoing resources for the year. In preparing the financial
statements the Trustees are required to select Sultable accounting policies and then apply
them consistently, making judgements and estimates that are reasonable and prudent.
The Trustees must also prepare the financial statement on an ongoing basis unless it is
inappropriate to presume the charity will continue its activities. The Trustees are
responsible for keeping records which disclose with reasonable accuracy the financial
position of the charity and enable them to ensure that the financial statements comply with
the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the
charity and hence for taking reasonable steps to prevent and detect fraud and other
irregularities.
This year we welcomed Vijay Sasikumar as a new Trustee. I would like to express my thanks
to the Trustees, advisors and in particular, the staff and volunteers led by Chris Maddox,
Director of Operations and Development, who have all supported and contributed to the
work of the charity. I would also like to thank Jan Bowden for her work as Chair, and the
Trustees for the opportunity for me to act as Chair.
Sarah Thompson
Acting Chair of Trustees
26" September 2025
Page 3

HILL STREET YOUTH AND COMMUNITY CENTRE
CHARITA8LE INCORPORATED ORGANISATION REGISTERED NUMBER No. 1156128
Independent Examinels Report to the Trustees
I report on the accounts of the Hill Street Youth and Community Centre for the year ended 31, March
2025.
Res
ective Res
onsibilities of Trustees and Examiner5
The Charity's Trustees are responsible for the preparation of the accounts in accordance with the
Charities Act 2011 (the Act). The Charity's Trustees consider that an audit Is not requlred for thls year
under sectlon 144121 of the Act and that an independent examination is requlred. l am quallfied to
undertake the examlnation by virtue of being a practislng member of the Instltute of Chartered
Accountants In England and Wales,
It is my responsibility as Examlner
To examine the accounts under Section 145 of the 2011 Act,.
To follow the procedures lald down in the General Dlrections 8lven by the Charity
Commi551oners under SectSon 145151 Ibl of the 2011 Act and
To state whether particular matters have come to my attention.
Basis of Inde
endent Examlner's Re
ort
My examinatlon was carried out in accordance wlth the General Dlrectlons glven by the Charltv
Commissioners. An examlnation includes a revlew of the accountlng records kept by the charity and
comparison of the accounts presented with those records. It a150 includes consideration of unusual
item5 or dlsc105ures In the accounts, and seeking explanatlons from the Trustees concernlng any such
matter5. The procedures undertaken do not provlde all the evldence that would be requlred in an
audit, and consequently no opinlon15 glven as to whether the accounts present a true and falr vlew
and the report Ss limited to those matters set out In the statement below,
Inde
endent Examlner's Statement
In connectlon with my examlnation, no matter has come to my attentlon whlch glves me reasonable
cause to believe that in any materlal respect,.
al The accountSng records were not kept In accordance with section 130 of the 2011 Act; or
bl The account5 did not accord wSth the accountlng records,. or
cl The accounts did not comply with the appllcable requirements concernlng the form and
content of accounts set out In the Charltles IAccounts and Reportsl Regulations 2008,
other than any requirement that the accoLtnts give a "true and fair" view which is not
matter considered a5 part of an independent examinatlon.
I have no concerns and have come across no other matters to whlch attention should be drawn
in order to enable a proper understanding of the accounts to be reached.
T. J. ABR
FCA
Chartere
ccountant
2 Swallo
lose
Stratford upon Avon
CV37 6TT
th
Dated 20 September 2025
Page 4

HILL STREET YOUTH AND COMMUNITY CENTRE
Chari
No. 1156128
ANNUAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025
STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
Restricted
funds
Prior
funds
Total funds
Incomin
resources
Note I
Income and endowments from:
Donations and grants
Charitable activities
H ire of facilities
Salary recovery
Investments
Other
Total
Resources ex
ended
Expendlture on:
Raising funds
Charitable activities (Note 41141
Salaries and wages (Note 51141
Centre running costs (Note 61
Administrative expenses Note 7}
New youth hub build costs
Mortgage interest payable
Total
1,306
91,482
92,788
490,286
98,969
12,428
1,599
20
114,322
98,969
12,428
1,599
20
205,804
82,203
18,493
3,777
140
594,899
91,482
86
7,497
87,292
27,799
10,308
86
75,665
102,292
27,799
10,308
269
566.795
101,947
29,538
7,635
12,919
6,024
725,127
68,168
15,000
5,886
138,869
5,886
222,037
83,168
Net income before Investment galns
Net gainslllossesl on Investments
Net income
Extraordinary items
Other recognised gains/(lossesl:
Other gains/llossesl
Net movement in funds
124,547}
8,314
{16,2331
{130,2271
124,5471
8,314
116,233}
1130,2271
{24,5471
8,314
116,2331
(130,2271
Reconcil?ation of funds:
Total funds brought forward
Total funds carried forward
72,571
48,024
3,026
11,340
75,597
59,364
75,597
75,597
Page 5

HILL STREET YOUTH AND COMMUNITY CENTRE
Chari
No. 1156128
ANNUAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2025
BALANCE SHEET 31st MARCH 2025
Unre5trlcted Restrlcted Total thls
funds
funds
Total rlor
ear
ear
Flxed assets
Tangible assets
Investments
Total fSxed assets
(Note 31
INote 31
135,712
135,712
135,712
135,712
135,712
135,712
Current assets
Debtors
(Note 111
Cash at bank and in hand (Note 121
Total current assets
12,196
24,026
36,222
12,196
35.366
47,562
15,336
68,219
83,555
11,340
11,340
Creditors: amounts fallin8 due within one year INote 131
10,808
10,808
27,554
Net current assets
25,414
11,340
36,754
56,001
Total assets less current Ilabllltles
161, 126
11,340
172,466
191,713
Credltors: amounts fallin8 due after one year
Preferential creditor - Mortgage INote 31
113.102
113, 102
116,116
TOTAL NET ASSETS
48,024
11,340
59,364
75,597
Funds of the Chari
Restrlcted tunds (Note 141
Unrestrlcted funds
Unrestrlcted contin8enLy reserve
TOTAL FUNDS
11,340
11,340
15,965
32,059
59,364
3,026
33,015
39,556
75,597
15,965
32,059
48,024
11,340
Signed by Stephen Richards
on behalf of all the trustees
Date: 17th September 2025
Page 6

NOTES TO THE ACCOUNTS
Basis of
re
aration
These accounts have been prepared under the historical cost convention with items
recognised at cost or transaction value unless otherwise stated in the relevant notes to
these accounts.
The accounts have been prepared in accordance with the Statement of Recommended
Practice- Accounting and Reporting by Cha rities preparing their accounts in accorda nce
with the Financial Reporting Standard applicable to the UK and Republic of Ireland IFRS
1021 issued on 16, July 2014. And with the Charities Act 2011. The charity constitutes a
public benefit entity as defined by FRS 102.
The accounts present a true and fair view and are in accordance with the accounting
policies adopted.
No changes to accoLbnting estimates have occurred in the reporting period.
No material prior year error has been identified in the reportin8 period.
l. Income
Income is included in the Statement of Financial Affairs when the charity Is entitled to the
resources and the monetary value can be measured with sufficient reliability.
There has been no offsetting of assets and liabilities or income and expenditure.
Grants and donations are only included SOFA when the income recognition criteria are met.
The charity received no Government grants in the reporting period other than Covid-19
support.
Gift Aid receivable is included in income when there is a valid declaration from the donor.
The value of voluntary help received is not included in the accounts but is described in the
Trustees Annual Report.
2. Ex
enditure and Liabilities
Liabilities are recognised when it is more likely tha n not that there is a legal or constructive
obligation committiiig the charity to pay out resources and the amount of the obligation
can be measured with reasonable certainty.
A mort8a8e secured on the freehold property was utilised to purchase the freehold. This is
stated in the accounts as a preferential liability.
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
No material item of deferred income has been included in the accounts.
A liability is measured on recognition at its historical cost and then subsequently measured
at the best estimate to settle the obligation at the reporting date.
The charity accounts for basic financial instruments on initial recognition as per paragraph
10.7 FRS 102 SORP.
Page 7

Assets
The charity is the registered owner of the freehold of the centre 3nd land.
The cost of acquisition was £135,712. A mortgage from The Charity Bank is secured on the
freehold property. In September 2023 the charity completed the construction of a
dedicated youth hub. The cost, including furnishings, equipment and fees was £692,845.
The charity holds no investments other than bank and building society deposit accounts.
The charity has no stocks or work in progress.
Debtors are measured on initial recognition or invoicing at the settlement amount.
4 Ex
enditure on charitable activitles
Unrestricted Restricted
funds
funds
Prior
ear
As per note 14
7,497
83,168
596,795
Prior
Year
ear
5a Ex
enditure on salaries and wa
Salaries and wages
Social security costs
Pension costs
Other employee benefits
es
96,927
3,296
2,069
96,444
3,416
2,087
102,292
101,947
5b Avera
e head count
Cha rita ble activities- full time staff
Centre running costs - part time staff
6 Ex
endlture on centre runnin
Cleaning
Property and ground maintenance
Equipment maintenance and replacement
Securitv
Health & safety and Covid precautions
Light, heat and water
Waste
osts
278
805
2,592
2,122
1,325
15,027
1,650
4,000
27.799
197
541
1,357
2,065
210
19,751
1,735
3,682
29,538
Insurance
Page 8

7 Ex
enditure on administrative ex
Professional fees
Accountant review
Website
Printing postage and stationery
Travel
Telephone and broadband
IT support
Training
Catering
Licences
Equipment rental
Bank charges
Miscellaneous
enses
674
680
243
293
650
171
133
524
2,323
293
827
1,947
130
232
203
455
3,192
214
25
124
394
1,381
208
1,192
7,635
1,435
10,308
Fees for examlnln
the accounts
Independent examiner's fee for the year was £680
No other fees were paid to the independent examiner of the accounts
9 Transactlons wlth Trustees
None of the trustees have been paid any remuneration or received any other benefits
from an employment with the charity or a related entity.
Prior
ear
Year
Trustees were reimbursed expenses:
Travel
Other
355
186
627
253
541
880
10 Transactions with related arties
There have been no related party transactions
Page 9

11 Debtors and
Debtors for hire of the centre
Grant claim
Restricted expenditure in advance
Prepayments and accrued income
re
ments
10,910
11,833
2,540
1,286
12,196
963
15,336
12 Cash at bank and in hand
Ba rclays ba nk deposit account
Barclays bank current account
Barclays Bank Big Lottery account
The Charity Bank
Hinkley and Rugby Building Society
Petty cash
54
11,397
241
23,059
580
35
756
3,918
63,511
35
68,219
35,366
13 Creditors and accruals
Creditors - restricted expenditure
Centre hire in advance
17,020
Creditors
Accrued expenditure
Social security and pensions - restricted
Preferential creditor - Mortgage
payments within one year
4,776
720
2,298
4,245
1,135
2,286
3,014
10,808
2,868
27,554
Page 10.

14 Movement Sn chari
restrlcted fund5
Brou
forward
Carried
forward
Fund name
Funder
Recelved
Costs
Choices Drop in Youth Club
HAF Easter
HAF Summer
HAF Winter
Active Together
8asketb311
HYPE
Salaries
Salaries
Sports Hall refurbishment
Legacy 3 Furniture & Equipment
Police and Crime commissioner
Warwickshire Cotjnty Council
Warwickshire County Council
Warwickshire County Council
National Grid
Anthony Bourne
Rotary Club of Rugbv
National Lottery
29th May 1961 Trust
Rugby Borough Council
Soroptomists/Clothworkers
397
7,278
785
5,460
308
7,675
785
5,460
308
821
2,694
1,600
15,000
821
2,898
1,600
15,000
10,000
48,153
204
10.000
48,153
672
83,168
1,808
3,026
1,136
11,340
91,482
Per SOFA
Page 11