Trustees’ Annual Report for the period
From 01/04/2024 Period start date To 30/03/2025 Period end date
Charity name: GREAT AYTON VILAGE HALL
Charity registration number: 1156092
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. The maintenance and management of Great Ayton Village Hall for activities promoted by the charity in furtherance of the above objects. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Made Great Ayton Village Hall available to local groups for classes and leisure activities. Groups include :- Great Ayton Drama Society Senior dance schools. Junior Ballet School Martial Arts Community Choir Sword Dancing Language Classes Adult and children’s parties. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | |
| investment |
Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. Maintained the external stair lift to help mobility challenged members of the community. 2. Negotiated new long-term utility supply agreements. 3. Repair leaking roof Carried out all necessary repairs and maintenance to keep the hall in good use for all users. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £4,338.66 balance in account at end of period, |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To maintain a minimum account balance of £1000 for any contingencies |
| Amount of reserves held | Para 1.22 | £1000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Great Ayton Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1156092 |
| Charity’s principal address | 43 Levenside Stokesley Middlesbrough TS9 5BH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Mr D M White | Chair & Treasurer | |||
| Mrs P Turner | Secretary | |||
| Mr A Bashford | ||||
| Mr R Short | ||||
| Mr R D Kirk | ||||
| Mrs J Brown | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
----- Start of picture text -----
4 Z)
Signature(s fa ZZ,
Full name(s)| David Michael White Ae Ba
Secretary, |Chair & |Chair &Chair & & Treasurer Trustee
----- End of picture text -----
Position (eg Secretary, |Chair & |Chair &Chair & & Treasurer Chair, etc)
Date 17/09/2025
Great Ayton Village Hall
Account Period
1[st] April 2024 to 31[st] March 2025
Income & Expenditure Account - Year End 31/03/2025
| Account | Income | Expenditure | Gain/Loss | ||
|---|---|---|---|---|---|
| Village Hall Account | 5,481.00 £ |
5,436.09 £ |
44.91 £ |
||
| Grand Totals | Grand Totals | 5,481.00 £ |
5,436.09 £ |
44.91 £ |
|
| Account Village Hall Account Grand Totals |
Balance Brought Forward Gain/Loss 4,293.75 £ 44.91 £ Grand Totals 4,293.75 £ 44.91 £ Balance Sheet @ 31/03/2025 |
Balance Carried Forward 4,338.66 £ 4,338.66 £ |
|||
| Bank Reconciliation @ 31/03/2025 | |||||
| Bank | - Debits not | + Credits | Balance | ||
| Balance at | cleared to | not cleared | Carried | ||
| Account | 31/03/2024 | bank | to bank | Forward | |
| Village Hall Account | 4,338.66 £ |
- £ |
4,338.66 £ |
Great Ayton Village Hall
Account Period
1[st] April 2024 to 31[st] March 2025
| Income | ||
|---|---|---|
| Village Hall Account | ||
| Rent from Hall Users | £ | 5,481.00 £ |
| Total | £ | 5,481.00 £ |
| Expenditure | ||
|---|---|---|
| Village Hall Account | ||
| Boiler service & repair | £ | 488.89 £ |
| General Maintenance | £ | 164.55 £ |
| New power Sockets | £ | 276.00 £ |
| Fire alarm repair | £ | 363.47 £ |
| Cleaning | £ | 630.00 £ |
| Thelma Thompson | £ | 30.00 £ |
| Bank Charges | £ | 67.69 £ |
| Insurance | £ | 156.80 £ |
| Entertainment License | £ | 10.50 £ |
| Electricity | £ | 660.45 £ |
| Fire equipment checking | £ | 303.60 £ |
| Gas | £ | 878.18 £ |
| TV License | £ | 169.50 £ |
| Heater service | £ | 216.00 £ |
| New cctv camera | £ | 354.00 £ |
| Wi-Fi (includes ICO licence) | £ | 425.36 £ |
| Water | £ | 234.92 £ |
| Total | £ | 5,429.91 £ |
Great Ayton Village Hall
Account Period
1[st] April 2024 to 31[st] March 2025
Comparison with Last Financial Year
| Comparison with Last Financial Year | Comparison with Last Financial Year | Comparison with Last Financial Year |
|---|---|---|
| Income | 2023 - 2024 | 2024 - 2025 |
| Village Hall | 4,971.00 £ |
5,481.00 £ |
| Expenditure | 2023 - 2024 | 2024 - 2025 |
| Village Hall | 4,623.11 £ |
5,436.09 £ |
| Closing Balance | 2023 - 2024 | 2024 - 2025 |
| Village Hall | 4,293.75 £ |
4,338.66 £ |