## **Trustees’ Annual Report for the period**
## **From 01/04/2024 Period start date To 30/03/2025 Period end date**
## **Charity name: GREAT AYTON VILAGE HALL**
## **Charity registration number: 1156092**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance education and to provide
facilities in the interests of social welfare for
recreation leisure time occupation with the
objective of improving the conditions of life
for the residents.
The maintenance and management of
Great Ayton Village Hall for activities
promoted by the charity in furtherance of
the above objects.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Made Great Ayton Village Hall available to
local groups for classes and leisure
activities. Groups include :-
Great Ayton Drama Society
Senior dance schools.
Junior Ballet School
Martial Arts
Community Choir
Sword Dancing
Language Classes
Adult and children’s parties.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
||Para 1.38|
|Policy on social investment||
|including program related||
|investment||
Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. Maintained the external stair lift to
help mobility challenged members
of the community.
2. Negotiated new long-term utility
supply agreements.
3. Repair leaking roof
Carried out all necessary repairs and
maintenance to keep the hall in good use
**for all users.**|
||||
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|£4,338.66 balance in account at end of
period,|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To maintain a minimum account balance of
£1000 for any contingencies|
|Amount of reserves held|Para 1.22|£1000|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|None|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Great Ayton Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|1156092|
|Charity’s principal address|43 Levenside
Stokesley
Middlesbrough
TS9 5BH|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Mr D M White|Chair & Treasurer|||
||Mrs P Turner|Secretary|||
||Mr A Bashford||||
||Mr R Short||||
||Mr R D Kirk||||
||Mrs J Brown||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
**----- Start of picture text -----**
4 Z)
Signature(s fa ZZ,
Full name(s)| David Michael White Ae Ba
Secretary, |Chair & |Chair &Chair & & Treasurer Trustee
**----- End of picture text -----**
Position (eg Secretary, |Chair & |Chair &Chair & & Treasurer Chair, etc)
Date 17/09/2025
## **Great Ayton Village Hall**
## **Account Period**
## **1[st] April 2024 to 31[st] March 2025**
**Income & Expenditure Account - Year End 31/03/2025**
|**Account**||**Income**|**Expenditure**|**Gain/Loss**||
|---|---|---|---|---|---|
|Village Hall Account||**5,481.00**
**£**|**5,436.09**
**£**|**44.91**
**£**||
|**Grand Totals**|**Grand Totals**|**5,481.00**
**£**|**5,436.09**
**£**|**44.91**
**£**||
|**Account**
Village Hall Account
**Grand Totals**|**Balance**
**Brought**
**Forward**
**Gain/Loss**
4,293.75
£
44.91
£
**Grand Totals**
4,293.75
£
44.91
£
**Balance Sheet @ 31/03/2025**|||**Balance**
**Carried**
**Forward**
4,338.66
£
4,338.66
£||
||**Bank Reconciliation @ 31/03/2025**|||||
|||**Bank**|**- Debits not**|**+ Credits**|**Balance**|
|||**Balance at**|**cleared to**|**not cleared**|**Carried**|
|**Account**||**31/03/2024**|**bank**|**to bank**|**Forward**|
|Village Hall Account||4,338.66
£|-
£||4,338.66
£|
**Great Ayton Village Hall**
## **Account Period**
## **1[st] April 2024 to 31[st] March 2025**
|**Income**|||
|---|---|---|
||||
|**Village Hall Account**|||
|Rent from Hall Users|£|5,481.00
£|
||||
||||
||||
|**Total**|£|5,481.00
£|
|**Expenditure**|||
|---|---|---|
||||
|**Village Hall Account**|||
|Boiler service & repair|£|488.89
£|
|General Maintenance|£|164.55
£|
|New power Sockets|£|276.00
£|
|Fire alarm repair|£|363.47
£|
|Cleaning|£|630.00
£|
|Thelma Thompson|£|30.00
£|
|Bank Charges|£|67.69
£|
|Insurance|£|156.80
£|
|Entertainment License|£|10.50
£|
|Electricity|£|660.45
£|
|Fire equipment checking|£|303.60
£|
|Gas|£|878.18
£|
|TV License|£|169.50
£|
|Heater service|£|216.00
£|
|New cctv camera|£|354.00
£|
|Wi-Fi (includes ICO licence)|£|425.36
£|
|Water|£|234.92
£|
|**Total**|£|5,429.91
£|
## **Great Ayton Village Hall**
## **Account Period**
## **1[st] April 2024 to 31[st] March 2025**
## **Comparison with Last Financial Year**
|**Comparison with Last Financial Year**|**Comparison with Last Financial Year**|**Comparison with Last Financial Year**|
|---|---|---|
||||
||||
|**Income**|**2023 - 2024**|**2024 - 2025**|
||||
|Village Hall|4,971.00
£|5,481.00
£|
||||
||||
||||
|**Expenditure**|**2023 - 2024**|**2024 - 2025**|
||||
|Village Hall|4,623.11
£|5,436.09
£|
||||
||||
||||
|**Closing Balance**|**2023 - 2024**|**2024 - 2025**|
||||
|Village Hall|4,293.75
£|4,338.66
£|
||||