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2022-04-30-accounts

DEVIZES )UT CELEBRATORY ANNUAL li, 2021122

WHAT'S IN THIS REPORT?

  1. Chairs Report

  2. Emerging from the pandemic - how did we survive? 3. Devizes Details/Our Team

  3. Picnic in the Park

  4. Artists in Residence

  5. Artists in Residence cont. Carnival & Confetti Battle.

  6. Devizes Festival Week

  7. Devizes Festival Week continued

  8. Devizes Festival Week - what did people think?

  9. Colour Rush

  10. Ceres - Creative workshops

  11. Devizes Winter Festival

  12. Window Wanderland

  13. Festival of Winter Ales

  14. Counting Trees

  15. A word from our Artistic Director

  16. Special thanks

THE CHAIRS REPORT

Kelvin Nash - Chair of the Trustees report requested

EMERGING FROM THE PANDEMIC

Despite the ongoing obstacles, we ploughed on and delivered an amazing program of work to an audience that were very hungry for cultural engagement.

To weather the financial challenges presented by the pandemic, Staff were furloughed outside time working on projects. Arts Council project funding was rolled over from 2020 into 2021 and support from the Cultural Recovery Fund help bridge the financial gap created by lack of revenue from events and increased production costs.

Though Devizes Town Council did reduce our management funding they did continue to support us with some of our core costs. All this meant we were in a position to start planning as soon as restrictions lifted.

We received £38,859 from the CRF grant, though may be awarded less due to an underspend

To enable cashless giving we launched a Ko-Fi account, allowing people to donate online, helping us while we were dormant and at our live events where people are adapting to a more cashless approach.

92 supporters raising 4% of our £5000 goal

DEVIZES DETAILS

The little treasure hunt continued to sell via our website. We sold 559 copies in total. Devizes Details has an SDN number so is now included in the National Archive.

OUR TEAM

Our core team remained in place with Loz Samuels Artistically Directing and Liz Lavender skillfully developing the organisation and supporting our events planning. We said goodbye to Claire Brown our Administrator and welcomed Phaedra Bolton. We welcomed Laura Jackson our new Volunteer Coordinator but sadly due to health issues she only stayed with us for a brief time. Our Board of Trustees said a fond farewell to Elaine Gale, Dave Buxton, and Evelyn Thomas and welcomed Geoff Woollan to the ranks, with a wealth of experience in accessibility and diversity.

Geoff Woollan Laura Jackson Phaedra Bolton

OUR FIRST OUTING IN 2021

Bands were almost impossible to book, we couldn't get anyone to run a bar for us. We were unsure whether audiences would come out... but in the end everything couldn't have been more perfect.

The sun shone, we found great bands, our volunteers took over the bar and audiences came out in their droves. It all felt wonderfully normal after 18 months of not having fun. It was amazing to see everyone smiling and it confirmed how important we are to the community.

ARTIST'S IN RESIDENCE

We wanted to spread our artistic content more evenly between our events to reduce the risks if we had to cancel.

We recruited three artists in residence at Picnic in the Park. tackling some meaty issues in a lighthearted way.

Boogaloo Stu took up residency in the Queen Anne Pavillion and did one-to-one coaching sessions relating to relationship choices, future hopes and dreams and the odd past mistake. Audience members left with a sock puppet to remind them of their conversations.

Libbertine Vale 'What we missed'

Libbie is a freehand motion embroiderer who took up residence at Picnic and again at the Street Festival where she captured people's thoughts on their time during the pandemic. The results were hand-stitched onto flags that were used at our Counting trees project in November. People of all ages participated.

83 flags were individually stitched.

Sam listened and translated tales into images adding a pinch of his sensitivity and light-hearted humour.

You can see the result on our website.

Sam Church

Tales from the Town

We worked with Wiltshire Centre for Independent Living who started this project and picked it up to take it to completion.

no carnival this year!

Sadly not everything was back to normal. Schools still had deep restrictions in force meaning we couldn't go in to do workshops, most community groups still weren't meeting so Carnival wasn't viable.

The difficult decisions kept on coming, large crowds didn't seem quite the thing. Though we were itching to get back to the big, crazy colourful, events we are known for, we knew audiences, artists and volunteers just weren't ready.

Covid may have still been lurking about, but we developed a plan to make the best of it.

We didn't know how our audiences would react or if restrictions would change even the day before the event. We knew we couldn't have a Confetti Battle and International artists were not able to travel. Despite all the risks and restrictions we were determined to do something to bring the town back to life. We combined Colour Rush we the Street Festival, cut it down to one condensed day and presented the best British acts on the circuit.

The people of Devizes responded by coming out in their droves.

103 artists bought their incredible skills to our streets.

We gave artists who hadn't worked for almost 2 years, 126 days of employment

Children who had no memory of life before lockdown experienced the magic of Street Theatre for the first time.

What did people think?

We limited our marketing in line with instructions from the Town Council to keep our audiences local

We loved the participation, kept the kids entertained and made everyone laugh

We came on the bus from Bath – 2 of us and a toddler. It was full of people buzzing to get there. It was a fab day. We’ll be back with friends.

We had so much fun and created long-lasting memories

Well done everyone involved I loved it; some a bit off the wall and made you think.

For one year only Colour Rush became part of the Street Festival

164 people participated including 5 in the new Accessible Route. We learned a lot from this event which will help us move forward with a more accessible offer at all our events.

Special thanks to Wiltshire Center for Independent Living for their support with this event.

In preparation for 2022, Bassline circus delivered a number of workshops for members of the community and makers. These sessions gave people of all ages an opportunity to learn traditional corn craft, play with movement, and learn costume design using rush weaving. They were led by professional artists and delivered in partnership with the St. James's Centre. All the work created at these sessions will be used in the Ceres show - a site-specific spectacular based on the story of Ruth Pierce, to be presented at the Street Festival in 2022.

Ghost Caribou by Thingamagig Theatre captivated audiences with two shows and roaming appearances. The Town Band and Instruments of Joy played seasonal music.

Air Giants bought two huge kinetic inflatable creatures to the delight of young audiences.

A total of 52 households participated in Window Wanderland a significant fall from 2020 5427 people came out to see Window Wanderland over 3 days

Thank you, for letting us have the opportunity to get involved in

Window Wanderland this year, not only did we enjoy getting involved in the community spirit, but it also brought us closer as a family in achieving something altogether

One day of welcoming smiles, delicious ales, warm pies, great music and knife throwing raising valuable funds for our future work.

Counting trees

Due to popular demand, we held the second edition of Counting Trees in 2021.

Working in partnership with Devizes Town Council who allocated us a bigger plot of land at the Leipzig Plantation on Roundway Hill and the Woodland Trust who provided us with native trees to plant.

Gaiger Brothers donated the stakes and Avon Trophies did a deal on the engraved plaques again.

We received 105 saplings which included Hawthorn, Rowan, Blackthorn, Silver Birch, Hazel, and Common Oak. We secured further specimens of Chestnut to add to the mix. These trees will establish food and shelter for wildlife and create a living legacy for future generations.

All surplus trees were donated to Devizes Town Council to plant around the edge of Green Lane Sports Fields.

Our tree planting day was on the 12th of December, the young trees were blessed by Nick and Jane Amer from Sarsan Celebrants .

Counting Trees will now be paused as we have no more space for new trees. We also need to regroup and ensure the site is in good order as we know it has suffered some damage over the last few months. We 83 trees were hope to resurrect this project in the future as we know it adopted in 2021 means a great deal to so many people and creates a carbon sink as an ethical response to the impact of our work.

A word from the Artistic Director

This year has been the most challenging I can remember. Returning from furlough to a world where all the goalposts had moved. All our events had very short run in times, making publicizing them a real challenge.

Striking the balance between holding a successful event and being sensitive to the recent pandemic was a mine field.

The Outdoor Arts sector was in flux, resources in short supply and prices rising through the roof. Despite all this the DOCA family pulled together and presented a great program of events.

At the beginning of this financial year, I had no idea what my plans would be by the end. How the Festival would rally, what the funding situation would be, everything was on the table and could be changed at any time.

The 'new normal' it has turned out is not that much different from what went before, the will to bring people together to have amazing shared experiences with 'arts' as the catalyst is still just as strong. Funding may be a little harder to get, prices are still rising and many artists and technicians have reviewed their place in the industry.

Despite this I remain hugely optimistic, the people who give their valuable time to make all that DOCA does possible are as generous and determined as ever - this is all you need to make things happen.

When this year started I had no idea it would be my last full project year with DOCA. I too have reflected on my role within the Creative Industries and decided to take time out to explore a different path. I have ensured that DOCA has funding in place, and is in a strong position to move forward with confidence and ambition.

I would like to take this opportunity to thank everyone who has been part of my journey with DOCA, it has been an honor to work with you all. I have amazing memories and lasting friendships to treasure as a result of this adventure.

Thank you - with great fondness. Loz Samuels

All our volunteers, you are the heart beat of our organisation and what makes Devizes a great place. You make the magic happen. You are DOCA - Thank you.

Thanks to our Photographers: MoonGypzy Festival Photography, Laura Miller Photography

Charity no. 1156070

07500786541

docadevizes.org.uk

info@docadevizes.org.uk

@DevizesOutdoorCelebratoryArts

@docaville

@DOCA_info

Our Mission:

We bring people together to have shared, magical experiences, by transforming places, hearts and minds.

Scan to donate thank you

Devizes Outdoor Celebratory Arts Balance Sheet

Fixed Asset
Tangible assets
Other Tangible Assets
Storage Container
Depreciation
Total Storage Container
Total Other Tangible Assets
Total Tangible assets
Total Fixed Asset
Cash at bank and in hand
Bank
Cash
Lloyds Current Account
Reserves
Total Cash at bank and in hand
Debtors
Debtors
Total Debtors
Current Assets
Stock Asset
Prepaid Expenses
Total Current Assets
Net current assets
Creditors: amounts falling due within one year
Current Liabilities
Accruals
Income in advance
Tax and National Insurance
Pension Liability
Total Current Liabilities
Net current assets (liabilities)
Total assets less current liabilities
Total net assets (liabilities)
Capital and Reserves
Prior Year Adjustments
Retained Earnings
Profit for the year
Total Capital and Reserves		 12 months
12 months
As at 30 April 2022
As at 30 April 2021
£
£
5,114.79
3,816.00
-3,816.00
-3,816.00
1,298.79
0.00
1,298.79
0.00
1,298.79
0.00
1,298.79
0.00
60.00
0.00
119,524.60
183,942.08
27,238.00
0.00
146,822.60
183,942.08
920.00
20.00
920.00
20.00
1,308.02
955.33
25,644.22
0.00
26,952.24
955.33
174,694.84
184,917.41
5,115.00
800.00
60,404.00
127,230.69
747.00
456.39
263.22
0.00
66,529.22
128,487.08
108,165.62
56,430.33
109,464.41
56,430.33
109,464.41
56,430.33
-327.00
-2,035.62
56,430.33
58,246.51
53,361.08
219.44
109,464.41
56,430.33

Devizes Outdoor Celebratory Arts Profit and Loss

Income
Earned income
Service/Fee Net Income
31 Trees and Counting
31 Trees and Counting Expenses
Devizes Detail Booklet
Devizes Detail Booklet Expenses
Total Service/Fee Net Income
Summer
Advertising summer
Programme sales
Stall concessions- summer
Fairground concessions
Festival Bar Sales
Picnic Bar
Colour Rush Entry Fee
Quiz Night Entry & Bar
Total Summer
Ticketed Events
Winter
Advertising Winter
Mulled Wines Sales
Stall concessions- winter
Contributions to Lanterns & Workshops
Total Winter
Ale Festival
Ticket sales
Beer Sales
Pies/Teas
Sponsors
Raffle
Programmes
Total Ale Festival
Total Earned income
Grants
ACE
LA funding
Devizes Town Council
Devizes Town Council - contr. to management fees
Devizes Town Council - project grant
Total Devizes Town Council
Wiltshire Council
Wiltshire Council Carnival Development
Wiltshire Council Devizes Area Board Capital Grant
Wiltshire Council Business grant
Total Wiltshire Council
Total LA funding
Total Grants
Corporate Sponsorship and Donations
Wadworth Sponsorship
Other Business Sponsors
Business Donations
Total Corporate Sponsorship and Donations
Other public funding
Summer Raffle
Bucket Collections - Picnic In The Park
Bucket Collections - Street Festival
Crowd Funder
Bucket Collections - Christmas
WH Smith Foundation for Carnival Development
Gift Aid and Other Public Donations
Other trusts and foundations
Total Other public funding
Total Income
Gross Profit
Expenses
Expenses Summer
Purchase of PPE and other Equipment for Volunteers
Volunteer Refreshments
12 M
May 2021		 0.00
1,540.00
-463.00
294.00
-13.55
1,357.45
3,865.00
655.60
4,248.00
820.00
875.25
734.60
2,663.35
661.99
14,523.79
441.11
2,050.00
1,146.00
3,580.00
1,296.10
8,072.10
3,945.00
4,393.80
1,030.35
1,235.00
552.00
122.00
11,278.15
35,672.60
118,320.69
10,000.00
5,800.00
15,800.00
4,192.00
14,400.00
18,592.00
34,392.00
152,712.69
100.00
100.00
44.10
241.48
3.73
532.66
0.00
401.51
1,015.00
2,238.48
190,723.77
190,723.77
637.30
234.00
£

12 M
May 2020 -
onths
- April 2022		 86.16
73.00
-27.95
2,091.00
-912.57
£
onths
April 2021
1,309.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
65.00
65.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,374.64
14,931.31
7,500.00
0.00
7,500.00
2,340.00
0.00
0.00
2,340.00
9,840.00
24,771.31
0.00
0.00
50.00
50.00
0.00
0.00
0.00
0.00
0.00
200.00
845.70
250.00
1,295.70
27,491.65
27,491.65
0.00
0.00
Artist's Food & Drinks
Festival Competition Prize Winners & Costs
Street Dressing
Toilets, Crowd Barriers and Waste Management
Parking Suspension & CC Fees
Quiz Night
Pimms Bar Cost of Sales
Carnival Procession
Carnival Development Activity
Marshalling Support Fees
Carnival Prizes & Costs
Carnival Bands
First Aid Services
Production
Total Carnival Procession
Picnic in the Park
Band Fees
Entertainment
Hire of Gazebo/Marquee
PA Services
Picnic Bar
Misc
Total Picnic in the Park
Ticketed Events
Street Festival
Artist Fees
Artists Travel & Accommodation
Artists Fees & Costs Total
Production
PA Services
Hire of Shambles & Equipment
First Aid Services
Misc
Total Production
Total Street Festival
Confetti Battle
Colour Rush Overheads
Colour Rush T Shirts & Materials
Confetti Battle Entertainment
Total Confetti Battle
Total Expenses Summer
Expenses Winter
Winter Festival
Volunteer Refreshments Winter
Portaloos etc.
Mulled Wine Cost of Sales
Entertainment
Winter Parade Generator
Lantern Materials
Miscellaneous Costs
Total Winter Festival
Ale Festival
Cost Of Beer incl. stillage
Glasses
Tokens
Pies/Crisp etc.
Venue
Security
Entertainment
PA
Miscellaneous
Total Ale Festival
Total Expenses Winter
Other Projects
Desperate Men Theatre
Total Other Projects
Participatory Programme
Colour Rush Community Participation Project
Lantern Workshops & Development
Total Participatory Programme		 180.00
95.00
645.24
1,506.00
200.00
355.86
641.48
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,962.00
564.00
672.00
375.32
21.00
4,594.32
22,797.03
1,678.50
24,475.53
380.00
250.00
254.25
237.60
1,121.85
25,597.38
268.84
1,609.50
3,000.00
4,878.34
39,564.92
8.90
365.00
439.01
7,960.00
946.44
702.63
828.00
11,249.98
3,527.94
653.90
98.50
71.71
910.60
70.00
754.50
250.00
44.85
6,382.00
17,631.98
650.00
650.00
1,300.00
32.97
1,332.97		 0.00
0.00
459.00
0.00
0.00
0.00
0.00
2,340.00
0.00
0.00
0.00
0.00
0.00
2,340.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,799.00
0.00
0.00
0.00
400.00
0.00
161.35
52.29
613.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
613.64
0.00
0.00
0.00
0.00
0.00
Developing organisation & people
Consultants Fees
Contract for "And Now To Begin"
Volunteer Coordinator Fees
Total Developing organisation & people
Marketing & developing audience
Advertising
Ocelot Advertising
Subscription to VisitWiltshire
Leaflet Distribution
Advertising Other
Video Production
Total Advertising
Subscription to ISAN
Web Support
Summer Programme Design
Banner Design & Printing
Poster/Flyer Desgn & Printing
Winter Ales All Design Work
Winter Ales Ticket Printing/Advertising
Total Marketing & developing audience
Salaries
Payroll Salaries
National Insurance Expense
Employer Pension Expense
HMRC Furlough Grant
Total Salaries
Overheads
Office Rent & Room Hire
Management travel expenses
Bank & PayPal Charges
Credit Card Costs
Ticket Source Fee
Auditor
Insurance
Quickbook Licence
Office Services & Expense
Equipment Purchase
Sundries and Other Materials
Total Overheads
Total Expenses
Net Operating Income
Other Expenses
Depreciation
Exchange Gain or Loss
Total Other Expenses
Net Other Income
Net Income		 635.20
5,000.00
2,955.56
8,590.76
4,471.17
65.00
71.00
373.80
375.00
5,355.97
1,352.98
0.00
1,634.52
905.00
705.00
170.00
10,356.27
50,394.50
0.00
1,511.88
-525.25
51,381.13
400.00
522.86
120.56
36.41
92.40
950.00
1,547.71
290.88
559.68
3,262.30
71.86
7,854.66
137,362.69
53,361.08
0
0
0
0
£53,361.08		 0.00
0.00
253.00
253.00
360.00
86.50
0.00
30.73
0.00
477.23
311.00
320.00
0.00
819.16
0.00
0.00
1,927.39
39,359.60
0.00
1,180.85
-23,720.07
16,820.38
2,400.00
0.00
35.18
81.60
800.00
0.00
288.00
192.86
107.34
3,904.98
26,318.39
1,173.26
954.00
-0.18
953.82
-953.82
£219.44

Bank Reconciliation

Lloyds
£ £
Balance as per Bank Statement 146,762.60
Tranactions falling in 2021/22 not on statement: 0.00 0.00
146,762.60

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of DEVIZES OUTDOOR CELEBRATORY ARTS On accounts for the year Charity no 1156070 30 APRIL 2022 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY 31 / 08 / 2021 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

__________ Independent [The charity’s gross income exceeded £250,000 and I am qualified to _________ examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete_ [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 30/05/2022 Name: RACHEL PROTO Relevant professional ACA qualification(s) or body

Oct 2018

1

IER

(if any):

Address: CHARLTON BAKER LIMITED

7-7c SNUFF STREET, DEVIZES, WILTSHIRE, SN10 1EH

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

2

IER