DEVIZES )UT
CELEBRATORY
ANNUAL
li,
2021122
## WHAT'S IN THIS REPORT?
1. Chairs Report
2. Emerging from the pandemic - how did we survive? 3. Devizes Details/Our Team
4. Picnic in the Park
5. Artists in Residence
6. Artists in Residence cont. Carnival & Confetti Battle.
7. Devizes Festival Week
8. Devizes Festival Week continued
9. Devizes Festival Week - what did people think?
10. Colour Rush
11. Ceres - Creative workshops
12. Devizes Winter Festival
13. Window Wanderland
14. Festival of Winter Ales
15. Counting Trees
16. A word from our Artistic Director
17. Special thanks
## THE CHAIRS REPORT
Kelvin Nash - Chair of the Trustees report requested
## EMERGING FROM THE PANDEMIC
## **Despite the ongoing obstacles, we ploughed on and delivered an amazing program of work to an audience that were very hungry for cultural engagement.**
To weather the financial challenges presented by the pandemic, Staff were furloughed outside time working on projects. Arts Council project funding was rolled over from 2020 into 2021 and support from the Cultural Recovery Fund help bridge the financial gap created by lack of revenue from events and increased production costs.
Though Devizes Town Council did reduce our management funding they did continue to support us with some of our core costs. All this meant we were in a position to start planning as soon as restrictions lifted.
We received £38,859 from the CRF grant, though may be awarded less due to an underspend
To enable cashless giving we launched a Ko-Fi account, allowing people to donate online, helping us while we were dormant and at our live events where people are adapting to a more cashless approach.
92 supporters raising 4% of our £5000 goal
## DEVIZES DETAILS
The little treasure hunt continued to sell via our website. We sold **559** copies in total. Devizes Details has an SDN number so is now included in the National Archive.
## OUR TEAM
Our core team remained in place with Loz Samuels Artistically Directing and Liz Lavender skillfully developing the organisation and supporting our events planning. We said goodbye to Claire Brown our Administrator and welcomed Phaedra Bolton. We welcomed Laura Jackson our new Volunteer Coordinator but sadly due to health issues she only stayed with us for a brief time. Our Board of Trustees said a fond farewell to Elaine Gale, Dave Buxton, and Evelyn Thomas and welcomed Geoff Woollan to the ranks, with a wealth of experience in accessibility and diversity.
## **Geoff Woollan Laura Jackson Phaedra Bolton**
## OUR FIRST OUTING IN 2021
Bands were almost impossible to book, we couldn't get anyone to run a bar for us. We were unsure whether audiences would come out... but in the end everything couldn't have been more perfect.
The sun shone, we found great bands, our volunteers took over the bar and audiences came out in their droves. It all felt wonderfully normal after 18 months of not having fun. It was amazing to see everyone smiling and it confirmed how important we are to the community.
## ARTIST'S IN RESIDENCE
We wanted to spread our artistic content more evenly between our events to reduce the risks if we had to cancel.
We recruited three artists in residence at Picnic in the Park. tackling some meaty issues in a lighthearted way.
**Boogaloo Stu** took up residency in the Queen Anne Pavillion and did one-to-one coaching sessions relating to relationship choices, future hopes and dreams and the odd past mistake. Audience members left with a sock puppet to remind them of their conversations.
## Libbertine Vale 'What we missed'
Libbie is a freehand motion embroiderer who took up residence at Picnic and again at the Street Festival where she captured people's thoughts on their time during the pandemic. The results were hand-stitched onto flags that were used at our Counting trees project in November. People of all ages participated.
83 flags were individually stitched.
Sam listened and translated tales into images adding a pinch of his sensitivity and light-hearted humour.
You can see the result on our website.
## Sam Church
## Tales from the Town
We worked with Wiltshire Centre for Independent Living who started this project and picked it up to take it to completion.
## no carnival this year!
Sadly not everything was back to normal. Schools still had deep restrictions in force meaning we couldn't go in to do workshops, most community groups still weren't meeting so Carnival wasn't viable.
**The difficult decisions kept on coming, large crowds didn't seem quite the thing. Though we were itching to get back to the big, crazy colourful, events we are known for, we knew audiences, artists and volunteers just weren't ready.**
## **Covid may have still been lurking about, but we developed a plan to make the best of it.**
We didn't know how our audiences would react or if restrictions would change even the day before the event. We knew we couldn't have a Confetti Battle and International artists were not able to travel. Despite all the risks and restrictions we were determined to do something to bring the town back to life. We combined Colour Rush we the Street Festival, cut it down to one condensed day and presented the best British acts on the circuit.
The people of Devizes responded by coming out in their droves.
103 artists bought their incredible skills to our streets.
We gave artists who hadn't worked for almost 2 years, 126 days of employment
Children who had no memory of life before lockdown experienced the magic of Street Theatre for the first time.
## What did people think?
We limited our marketing in line with instructions from the Town Council to keep our audiences local
We loved the participation, kept the kids entertained and made everyone laugh
We came on the bus from Bath – 2 of us and a toddler. It was full of people buzzing to get there. It was a fab day. We’ll be back with friends.
We had so much fun and created long-lasting memories
**Well done everyone involved I loved it; some a bit off the wall and made you think.**
## For one year only Colour Rush became part of the Street Festival
164 people participated including 5 in the new Accessible Route. We learned a lot from this event which will help us move forward with a more accessible offer at all our events.
Special thanks to Wiltshire Center for Independent Living for their support with this event.
In preparation for 2022, Bassline circus delivered a number of workshops for members of the community and makers. These sessions gave people of all ages an opportunity to learn traditional corn craft, play with movement, and learn costume design using rush weaving. They were led by professional artists and delivered in partnership with the St. James's Centre. All the work created at these sessions will be used in the Ceres show - a site-specific spectacular based on the story of Ruth Pierce, to be presented at the Street Festival in 2022.
Ghost Caribou by Thingamagig Theatre captivated audiences with two shows and roaming appearances. The Town Band and Instruments of Joy played seasonal music.
Air Giants bought two huge kinetic inflatable creatures to the delight of young audiences.
A total of **52** households participated in Window Wanderland a significant fall from 2020 **5427** people came out to see Window Wanderland over 3 days
Thank you, for letting us have the opportunity to get involved in
Window Wanderland this year, not only did we enjoy getting involved in the community spirit, but it also brought us closer as a family in achieving something altogether
One day of welcoming smiles, delicious ales, warm pies, great music and knife throwing raising valuable funds for our future work.
## Counting trees
Due to popular demand, we held the second edition of Counting Trees in 2021.
Working in partnership with **Devizes Town Council** who allocated us a bigger plot of land at the Leipzig Plantation on Roundway Hill and the **Woodland Trust** who provided us with native trees to plant.
**Gaiger Brothers** donated the stakes and Avon Trophies did a deal on the engraved plaques again.
We received 105 saplings which included Hawthorn, Rowan, Blackthorn, Silver Birch, Hazel, and Common Oak. We secured further specimens of Chestnut to add to the mix. These trees will establish food and shelter for wildlife and create a living legacy for future generations.
All surplus trees were donated to Devizes Town Council to plant around the edge of Green Lane Sports Fields.
Our tree planting day was on the 12th of December, the young trees were blessed by Nick and Jane Amer from **Sarsan Celebrants** .
Counting Trees will now be paused as we have no more space for new trees. We also need to regroup and ensure the site is in good order as we know it has suffered some damage over the last few months. We 83 trees were hope to resurrect this project in the future as we know it adopted in 2021 means a great deal to so many people and creates a carbon sink as an ethical response to the impact of our work.
## A word from the Artistic Director
This year has been the most challenging I can remember. Returning from furlough to a world where all the goalposts had moved. All our events had very short run in times, making publicizing them a real challenge.
Striking the balance between holding a successful event and being sensitive to the recent pandemic was a mine field.
The Outdoor Arts sector was in flux, resources in short supply and prices rising through the roof. Despite all this the DOCA family pulled together and presented a great program of events.
At the beginning of this financial year, I had no idea what my plans would be by the end. How the Festival would rally, what the funding situation would be, everything was on the table and could be changed at any time.
The 'new normal' it has turned out is not that much different from what went before, the will to bring people together to have amazing shared experiences with 'arts' as the catalyst is still just as strong. Funding may be a little harder to get, prices are still rising and many artists and technicians have reviewed their place in the industry.
Despite this I remain hugely optimistic, the people who give their valuable time to make all that DOCA does possible are as generous and determined as ever - this is all you need to make things happen.
When this year started I had no idea it would be my last full project year with DOCA. I too have reflected on my role within the Creative Industries and decided to take time out to explore a different path. I have ensured that DOCA has funding in place, and is in a strong position to move forward with confidence and ambition.
I would like to take this opportunity to thank everyone who has been part of my journey with DOCA, it has been an honor to work with you all. I have amazing memories and lasting friendships to treasure as a result of this adventure.
Thank you - with great fondness. Loz Samuels
All our volunteers, you are the heart beat of our organisation and what makes Devizes a great place. You make the magic happen. You are DOCA - Thank you.
**Thanks to our Photographers:** MoonGypzy Festival Photography, Laura Miller Photography
Charity no. 1156070
07500786541
docadevizes.org.uk
info@docadevizes.org.uk
@DevizesOutdoorCelebratoryArts
@docaville
@DOCA_info
## Our Mission:
We bring people together to have shared, magical experiences, by transforming places, hearts and minds.
Scan to donate thank you
## **Devizes Outdoor Celebratory Arts Balance Sheet**
|**Fixed Asset**
**Tangible assets**
**Other Tangible Assets**
**Storage Container**
**Depreciation**
**Total Storage Container**
**Total Other Tangible Assets**
**Total Tangible assets**
**Total Fixed Asset**
**Cash at bank and in hand**
**Bank**
**Cash**
**Lloyds Current Account**
**Reserves**
**Total Cash at bank and in hand**
**Debtors**
**Debtors**
**Total Debtors**
**Current Assets**
**Stock Asset**
**Prepaid Expenses**
**Total Current Assets**
**Net current assets**
**Creditors: amounts falling due within one year**
**Current Liabilities**
**Accruals**
**Income in advance**
**Tax and National Insurance**
**Pension Liability**
**Total Current Liabilities**
**Net current assets (liabilities)**
**Total assets less current liabilities**
**Total net assets (liabilities)**
**Capital and Reserves**
**Prior Year Adjustments**
**Retained Earnings**
**Profit for the year**
**Total Capital and Reserves**|**12 months**
**12 months**
**As at 30 April 2022**
**As at 30 April 2021**
**£**
**£**
**5,114.79**
3,816.00
**-3,816.00**
-3,816.00|
|---|---|
||**1,298.79**
0.00|
||**1,298.79**
0.00|
||**1,298.79**
0.00|
||**1,298.79**
0.00
**60.00**
0.00
**119,524.60**
183,942.08
**27,238.00**
0.00|
||**146,822.60**
183,942.08
**920.00**
20.00|
||**920.00**
20.00
**1,308.02**
955.33
**25,644.22**
0.00|
||**26,952.24**
955.33|
||**174,694.84**
184,917.41
**5,115.00**
800.00
**60,404.00**
127,230.69
**747.00**
456.39
**263.22**
0.00|
||**66,529.22**
128,487.08|
||**108,165.62**
56,430.33
**109,464.41**
56,430.33|
||**109,464.41**
56,430.33
**-327.00**
-2,035.62
**56,430.33**
58,246.51
**53,361.08**
219.44|
||**109,464.41**
56,430.33|
## **Devizes Outdoor Celebratory Arts Profit and Loss**
|**Income**
**Earned income**
**Service/Fee Net Income**
**31 Trees and Counting**
**31 Trees and Counting Expenses**
**Devizes Detail Booklet**
**Devizes Detail Booklet Expenses**
**Total Service/Fee Net Income**
**Summer**
**Advertising summer**
**Programme sales**
**Stall concessions- summer**
**Fairground concessions**
**Festival Bar Sales**
**Picnic Bar**
**Colour Rush Entry Fee**
**Quiz Night Entry & Bar**
**Total Summer**
**Ticketed Events**
**Winter**
**Advertising Winter**
**Mulled Wines Sales**
**Stall concessions- winter**
**Contributions to Lanterns & Workshops**
**Total Winter**
**Ale Festival**
**Ticket sales**
**Beer Sales**
**Pies/Teas**
**Sponsors**
**Raffle**
**Programmes**
**Total Ale Festival**
**Total Earned income**
**Grants**
**ACE**
**LA funding**
**Devizes Town Council**
**Devizes Town Council - contr. to management fees**
**Devizes Town Council - project grant**
**Total Devizes Town Council**
**Wiltshire Council**
**Wiltshire Council Carnival Development**
**Wiltshire Council Devizes Area Board Capital Grant**
**Wiltshire Council Business grant**
**Total Wiltshire Council**
**Total LA funding**
**Total Grants**
**Corporate Sponsorship and Donations**
**Wadworth Sponsorship**
**Other Business Sponsors**
**Business Donations**
**Total Corporate Sponsorship and Donations**
**Other public funding**
**Summer Raffle**
**Bucket Collections - Picnic In The Park**
**Bucket Collections - Street Festival**
**Crowd Funder**
**Bucket Collections - Christmas**
**WH Smith Foundation for Carnival Development**
**Gift Aid and Other Public Donations**
**Other trusts and foundations**
**Total Other public funding**
**Total Income**
**Gross Profit**
**Expenses**
**Expenses Summer**
**Purchase of PPE and other Equipment for Volunteers**
**Volunteer Refreshments**
**12 M**
**May 2021**|**0.00**
**1,540.00**
**-463.00**
**294.00**
**-13.55**
**1,357.45**
**3,865.00**
**655.60**
**4,248.00**
**820.00**
**875.25**
**734.60**
**2,663.35**
**661.99**
**14,523.79**
**441.11**
**2,050.00**
**1,146.00**
**3,580.00**
**1,296.10**
**8,072.10**
**3,945.00**
**4,393.80**
**1,030.35**
**1,235.00**
**552.00**
**122.00**
**11,278.15**
**35,672.60**
**118,320.69**
**10,000.00**
**5,800.00**
**15,800.00**
**4,192.00**
**14,400.00**
**18,592.00**
**34,392.00**
**152,712.69**
**100.00**
**100.00**
**44.10**
**241.48**
**3.73**
**532.66**
**0.00**
**401.51**
**1,015.00**
**2,238.48**
**190,723.77**
**190,723.77**
**637.30**
**234.00**
**£**
**12 M**
**May 2020 -**
**onths**
**- April 2022**|86.16
73.00
-27.95
2,091.00
-912.57
**£**
**onths**
**April 2021**|
|---|---|---|
|||1,309.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00|
|||0.00
0.00
0.00
0.00
0.00
65.00|
|||65.00
0.00
0.00
0.00
0.00
0.00
0.00|
|||0.00|
|||1,374.64
14,931.31
7,500.00
0.00|
|||7,500.00
2,340.00
0.00
0.00|
|||2,340.00|
|||9,840.00|
|||24,771.31
0.00
0.00
50.00|
|||50.00
0.00
0.00
0.00
0.00
0.00
200.00
845.70
250.00|
|||1,295.70|
|||27,491.65|
|||27,491.65
0.00
0.00|
|**Artist's Food & Drinks**
**Festival Competition Prize Winners & Costs**
**Street Dressing**
**Toilets, Crowd Barriers and Waste Management**
**Parking Suspension & CC Fees**
**Quiz Night**
**Pimms Bar Cost of Sales**
**Carnival Procession**
**Carnival Development Activity**
**Marshalling Support Fees**
**Carnival Prizes & Costs**
**Carnival Bands**
**First Aid Services**
**Production**
**Total Carnival Procession**
**Picnic in the Park**
**Band Fees**
**Entertainment**
**Hire of Gazebo/Marquee**
**PA Services**
**Picnic Bar**
**Misc**
**Total Picnic in the Park**
**Ticketed Events**
**Street Festival**
**Artist Fees**
**Artists Travel & Accommodation**
**Artists Fees & Costs Total**
**Production**
**PA Services**
**Hire of Shambles & Equipment**
**First Aid Services**
**Misc**
**Total Production**
**Total Street Festival**
**Confetti Battle**
**Colour Rush Overheads**
**Colour Rush T Shirts & Materials**
**Confetti Battle Entertainment**
**Total Confetti Battle**
**Total Expenses Summer**
**Expenses Winter**
**Winter Festival**
**Volunteer Refreshments Winter**
**Portaloos etc.**
**Mulled Wine Cost of Sales**
**Entertainment**
**Winter Parade Generator**
**Lantern Materials**
**Miscellaneous Costs**
**Total Winter Festival**
**Ale Festival**
**Cost Of Beer incl. stillage**
**Glasses**
**Tokens**
**Pies/Crisp etc.**
**Venue**
**Security**
**Entertainment**
**PA**
**Miscellaneous**
**Total Ale Festival**
**Total Expenses Winter**
**Other Projects**
**Desperate Men Theatre**
**Total Other Projects**
**Participatory Programme**
**Colour Rush Community Participation Project**
**Lantern Workshops & Development**
**Total Participatory Programme**|**180.00**
**95.00**
**645.24**
**1,506.00**
**200.00**
**355.86**
**641.48**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**2,962.00**
**564.00**
**672.00**
**375.32**
**21.00**
**4,594.32**
**22,797.03**
**1,678.50**
**24,475.53**
**380.00**
**250.00**
**254.25**
**237.60**
**1,121.85**
**25,597.38**
**268.84**
**1,609.50**
**3,000.00**
**4,878.34**
**39,564.92**
**8.90**
**365.00**
**439.01**
**7,960.00**
**946.44**
**702.63**
**828.00**
**11,249.98**
**3,527.94**
**653.90**
**98.50**
**71.71**
**910.60**
**70.00**
**754.50**
**250.00**
**44.85**
**6,382.00**
**17,631.98**
**650.00**
**650.00**
**1,300.00**
**32.97**
**1,332.97**|0.00
0.00
459.00
0.00
0.00
0.00
0.00
2,340.00
0.00
0.00
0.00
0.00
0.00|
|---|---|---|
|||2,340.00
0.00
0.00
0.00
0.00
0.00
0.00|
|||0.00
0.00
0.00
0.00|
|||0.00
0.00
0.00
0.00
0.00|
|||0.00|
|||0.00
0.00
0.00
0.00
0.00|
|||2,799.00
0.00
0.00
0.00
400.00
0.00
161.35
52.29|
|||613.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00|
|||0.00|
|||613.64
0.00|
|||0.00
0.00
0.00|
|||0.00|
|**Developing organisation & people**
**Consultants Fees**
**Contract for "And Now To Begin"**
**Volunteer Coordinator Fees**
**Total Developing organisation & people**
**Marketing & developing audience**
**Advertising**
**Ocelot Advertising**
**Subscription to VisitWiltshire**
**Leaflet Distribution**
**Advertising Other**
**Video Production**
**Total Advertising**
**Subscription to ISAN**
**Web Support**
**Summer Programme Design**
**Banner Design & Printing**
**Poster/Flyer Desgn & Printing**
**Winter Ales All Design Work**
**Winter Ales Ticket Printing/Advertising**
**Total Marketing & developing audience**
**Salaries**
**Payroll Salaries**
**National Insurance Expense**
**Employer Pension Expense**
**HMRC Furlough Grant**
**Total Salaries**
**Overheads**
**Office Rent & Room Hire**
**Management travel expenses**
**Bank & PayPal Charges**
**Credit Card Costs**
**Ticket Source Fee**
**Auditor**
**Insurance**
**Quickbook Licence**
**Office Services & Expense**
**Equipment Purchase**
**Sundries and Other Materials**
**Total Overheads**
**Total Expenses**
**Net Operating Income**
**Other Expenses**
**Depreciation**
**Exchange Gain or Loss**
**Total Other Expenses**
**Net Other Income**
**Net Income**|**635.20**
**5,000.00**
**2,955.56**
**8,590.76**
**4,471.17**
**65.00**
**71.00**
**373.80**
**375.00**
**5,355.97**
**1,352.98**
**0.00**
**1,634.52**
**905.00**
**705.00**
**170.00**
**10,356.27**
**50,394.50**
**0.00**
**1,511.88**
**-525.25**
**51,381.13**
**400.00**
**522.86**
**120.56**
**36.41**
**92.40**
**950.00**
**1,547.71**
**290.88**
**559.68**
**3,262.30**
**71.86**
**7,854.66**
**137,362.69**
**53,361.08**
**0**
**0**
**0**
**0**
**£53,361.08**|0.00
0.00
253.00|
|---|---|---|
|||253.00
360.00
86.50
0.00
30.73
0.00|
|||477.23
311.00
320.00
0.00
819.16
0.00
0.00|
|||1,927.39
39,359.60
0.00
1,180.85
-23,720.07|
|||16,820.38
2,400.00
0.00
35.18
81.60
800.00
0.00
288.00
192.86
107.34|
|||3,904.98|
|||26,318.39
1,173.26
954.00
-0.18|
|||953.82|
|||-953.82|
|||£219.44|
## **Bank Reconciliation**
||||**Lloyds**||
|---|---|---|---|---|
||**£**|||**£**|
|**Balance as per Bank Statement**||||146,762.60|
|**Tranactions falling in 2021/22 not on statement:**||0.00||0.00|
|||||**146,762.60**|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** DEVIZES OUTDOOR CELEBRATORY ARTS **On accounts for the year Charity no** 1156070 30 APRIL 2022 **ended (if any) Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31 / 08 / 2021 . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
__________________________________________________________ **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to ______________________________________________________________ **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 30/05/2022 **Name:** RACHEL PROTO **Relevant professional** ACA **qualification(s) or body**
**Oct 2018**
1
**IER**
## **(if any):**
**Address:** CHARLTON BAKER LIMITED
7-7c SNUFF STREET, DEVIZES, WILTSHIRE, SN10 1EH
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**