Trustees’ Annual Report for the period
From 01/04/24 Period start date To 31/03/25 Period end date
Charity name: Chop Gate Village Hall
Charity registration number: 1154975
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A village hall for the use of the inhabitants & visitors to Bilsdale & Raisdale, for recreation, meetings, lectures with the object of improving the conditions of life for the inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Providing a venue for sports and music, social occasions including birthday parties, weddings, receptions, endurance running and cycling, also funeral teas and use by the Bilsdale Midcable Chop Gate Church of England Voluntary Controlled Primary School . |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All use of the building complies with the Trust’s Constitution, benefitting the local inhabitants & visitors to the area. Hiring charges are the lowest in the area and the resulting funds are used for the furtherance of the Trust’s objectives. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All committee members are volunteers and are ably supported by residents of the dale when major events are organised or when help and advice are required to support the maintenance of the Village Hall, without everyone working together the running and maintenance of the Village Hall would be unmanageable. |
| N/A |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the last year the committee has maintained the Village Hall by re -plastering and redecorating some areas of hall, we have had some areas of the outside walls repointed, and are in the process of receiving quotes for the refurbishment of the toilets. The hall accepted a donations by hall users, and is utilising these (along with raised funds) to improved facilities for users. Bookings have been slowly increasing, with a restructure of booking costs implemented. The hall has hosted concerts, fundraising events, school events, local sporting events, and regular practice session for the local brass band and bowls club. A number of fundraising events to bolster village hall funds have been held by the committee during the summer to enable maintenance work to be carried out, with more fundraising events planned for the next year. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The committee maintained the charities objectives by maintaining the premises and developing plans to upgrade the facilities in a 5yr development plan. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The charity has maintained it’s fundraising activities and donations that supported the rent received for hiring the premises for events. |
| Investment performance against objectives |
Para 1.41 | Investment in the maintenance and up keep of the Village Hall have continued. |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The year provided a profit of -£1,766.72. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Chop Gate Village Hall Reserve Policy states one years income is retained in reserve to ensure running costs. |
| Amount of reserves held | Para 1.22 | £7,171.10 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Principle source of funds was provided by rental of the village hall, this made up 36% of all income for the year. Followed by a grant from the national parks for new outside lighting, in line with their “dark Skies” initiative, donations and fundraising, for village hall funds. |
|
|---|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Chop Gate Village Hall created a Finance and Reserves Policy in 2018 to comply with legal guidelines and to standardise it’s fnancial obligations to the charities Constitution. |
|
| A description of the principal risks facing the charity |
Para 1.46 | A general reduction in use of the Village Hall ongoing from COVID 19, and a generalised change in community usage, which will reduce regular revenue. Increasing maintenance and electricity costs. |
|
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: | Trust Deed | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution of a CIO whose only voting members are the trustees |
| How is the charity constituted?(e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Members can only be trustees i.e. users of the village hall are entitled to be appointed by the trustees |
||
|---|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Prior to appointment as a trustee the appointee is sent a copy of the constitution, current accounts Policies and procedures and a link to the Charity Commission Trustees Guide. adopted for the induction and training of trustees Para 1.51 N/A The charity’s organisational structure and any wider network with which the Para 1.51 charity works N/A Relationship with any related parties Para 1.51 N/A Other
Reference and Administrative details
| Charity name | Chop Gate Village Hall |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1155975 |
| Charity’s principal address | c/o High West Cote, Chop Gate Middlesbrough TA9 7JE |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Suzanne Marie Barker |
Chair & Booking Clerk |
||
| Douglas Leonard Grimston |
Vice chair | 4/4/24 - present | |
| Susan Carol | Treasurer & | 4/4/24 - present |
| Reynolds | Secretary | ||
|---|---|---|---|
| Lynne Catherine Read |
Charity Secretary | ||
| Dorothy Joan Read |
|||
| Katherine Laura Smith |
|||
| Malcolm Bowes | |||
| Emma Moore | |||
| Stephen Moore | |||
-
1 2 3
-
4
-
5
-
6
-
7
8
-
9 10
-
11 12 13 14 15
-
16
-
17
-
18
-
19
-
20
Corporate trustees – names of the directors at the date the report was approved
Director name
N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year N/A
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and | addresses of advisers (Optional information) | addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser |
Name Address |
|
| N/A | ||
Name of chief executive or names of senior staff members (Optional information) N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Suzanne Barker Hand Signed copy to scan and Signature(s) Doug Grimston follow Suzanne Barker (outgoing chair) Full name(s) Doug Grimston (incoming Position (eg Secretary, chair) Chair, etc) Chair Date 2/12/25
Chop Gate Village Hall Committee
Profit and Loss
April 24 through to April 25
| Income | Donations | 1552.09 | |
|---|---|---|---|
| Fundraising | 2043.50 | ||
| Miscellaneous | 2927.28 | ||
| Rent | 3680.50 | ||
| Interest | 99.50 | ||
| Total Income | 10302.87 | ||
| Expenditure | Capital Expenditure | 2351.01 | |
| Maintenance Expenditure | 4784.58 | ||
| Professional Fee | 1357.36 | ||
| Utilities | Electric | 2233.76 | |
| Oil | 1342.88 | ||
| Total Utilities | 3576.64 | ||
| Total Expense | 12069.59 | ||
| Proft for the year | -1766.72 | ||
| Current Account | 7612.48 | ||
| Reserve account | 7171.1 | ||
| Cash in hand | 179.81 | ||
| Total Account balance | 14963.39 |