## **Trustees’ Annual Report for the period**
**From 01/04/24 Period start date To 31/03/25 Period end date**
**Charity name: Chop Gate Village Hall**
## **Charity registration number: 1154975**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A village hall for the use of the inhabitants &
visitors to Bilsdale & Raisdale, for recreation,
meetings, lectures with the object of improving the
conditions of life for the inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Providing a venue for sports and music, social
occasions including birthday parties, weddings,
receptions, endurance running and cycling, also
funeral teas and use by the
**Bilsdale**
**Midcable Chop Gate Church of**
**England Voluntary Controlled**
**Primary School**
.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|All use of the building complies with the Trust’s
Constitution, benefitting the local inhabitants &
visitors to the area. Hiring charges are the lowest
in the area and the resulting funds are used for
the furtherance of the Trust’s objectives.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|N/A|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|All committee members are volunteers and are
ably supported by residents of the dale when
major events are organised or when help and
advice are required to support the maintenance
of the Village Hall, without everyone working
together the running and maintenance of the
Village Hall would be unmanageable.|
|||N/A|
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the last year the committee has
maintained the Village Hall by re -plastering and
redecorating some areas of hall, we have had
some areas of the outside walls repointed, and
are in the process of receiving quotes for the
refurbishment of the toilets. The hall accepted a
donations by hall users, and is utilising these
(along with raised funds) to improved facilities for
users. Bookings have been slowly increasing,
with a restructure of booking costs implemented.
The hall has hosted concerts, fundraising events,
school events, local sporting events, and regular
practice session for the local brass band and
bowls club. A number of fundraising events to
bolster village hall funds have been held by the
committee during the summer to enable
maintenance work to be carried out, with more
fundraising events planned for the next year.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|The committee maintained the charities
objectives by maintaining the premises
and developing plans to upgrade the
facilities in a 5yr development plan.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|The charity has maintained it’s fundraising
activities and donations that supported the rent
received for hiring the premises for events.|
|Investment performance
against objectives|Para 1.41|Investment in the maintenance and up keep of
the Village Hall have continued.|
|Other||N/A|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s financial
position at the end of the period|Para 1.21|The year provided a profit of -£1,766.72.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Chop Gate Village Hall Reserve Policy states
one years income is retained in reserve to
ensure running costs.|
|Amount of reserves held|Para 1.22|£7,171.10|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principle source of funds was provided by
rental of the village hall, this made up 36% of
all income for the year. Followed by a grant from
the national parks for new outside lighting, in line
with their “dark Skies” initiative, donations and
fundraising, for village hall funds.||
|---|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Chop Gate Village Hall created a Finance
and Reserves Policy in 2018 to comply with
legal guidelines and to standardise it’s
fnancial obligations to the charities
Constitution.||
|A description of the principal
risks facing the charity|Para 1.46|A general reduction in use of the Village Hall
ongoing from COVID 19, and a generalised
change in community usage, which will reduce
regular revenue. Increasing maintenance and
electricity costs.||
|Other||N/A||
## **Structure, Governance and Management**
|Description of charity’s trusts:||Trust Deed|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of a CIO whose only voting members
are the trustees|
|How is the charity
constituted?(e.g
unincorporated
association, CIO)|Para 1.25|CIO|
||Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Members can only be trustees i.e. users of the
village hall are entitled to be appointed by the
trustees||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Prior to appointment as a trustee the appointee is sent a copy of the constitution, current accounts Policies and procedures and a link to the Charity Commission Trustees Guide. adopted for the induction and training of trustees Para 1.51 N/A The charity’s organisational structure and any wider network with which the Para 1.51 charity works N/A Relationship with any related parties Para 1.51 N/A Other
## **Reference and Administrative details**
|Charity name|Chop Gate Village Hall|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|1155975|
|Charity’s principal address|c/o High West Cote,
Chop Gate
Middlesbrough
TA9 7JE|
|||
**Names of the charity trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|Suzanne Marie
Barker|Chair & Booking
Clerk|||
|Douglas Leonard
Grimston|Vice chair|4/4/24 - present||
|Susan Carol|Treasurer &|4/4/24 - present||
|Reynolds|Secretary|||
|---|---|---|---|
|Lynne Catherine
Read|Charity Secretary|||
|Dorothy Joan
Read||||
|Katherine Laura
Smith||||
|Malcolm Bowes||||
|Emma Moore||||
|Stephen Moore||||
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Corporate trustees – names of the directors at the date the report was approved
**Director name**
N/A
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year** N/A
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held
in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and segregation
of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**|**Name**
**Address**||
|N/A|||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)** N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
N/A
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
Suzanne Barker Hand Signed copy to scan and **Signature(s)** Doug Grimston follow Suzanne Barker (outgoing chair) **Full name(s)** Doug Grimston (incoming **Position (eg Secretary,** chair) **Chair, etc)** Chair **Date** 2/12/25
## **Chop Gate Village Hall Committee**
## **Profit and Loss**
## **April 24 through to April 25**
|**Income**|Donations||1552.09|
|---|---|---|---|
||Fundraising||2043.50|
||Miscellaneous||2927.28|
||Rent||3680.50|
||Interest||99.50|
|**Total Income**|||**10302.87**|
|**Expenditure**|Capital Expenditure||2351.01|
||Maintenance Expenditure||4784.58|
||Professional Fee||1357.36|
|**Utilities**|Electric||2233.76|
||Oil||1342.88|
|**Total Utilities**||**3576.64**||
|**Total Expense**|||**12069.59**|
|**Proft for the year**|||**-1766.72**|
|Current Account|||7612.48|
|Reserve account|||7171.1|
|Cash in hand|||179.81|
|**Total Account balance**|||**14963.39**|