2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/23 Period start date To 31/03/24 Period end date

Charity name: Chop Gate Village Hall

Charity registration number: 1154975

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	A village hall for the use of the inhabitants & visitors to Bilsdale & Raisdale, for recreation, meetings, lectures with the object of improving the conditions of life for the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Providing a venue for sports and music, social occasions including birthday parties, weddings, receptions, endurance running and cycling, also funeral teas and use by the Bilsdale Midcable Chop Gate Church of England Voluntary Controlled Primary School .
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All use of the building complies with the Trust’s Constitution, benefitting the local inhabitants & visitors to the area. Hiring charges are the lowest in the area and the resulting funds are used for the furtherance of the Trust’s objectives.

Additional information (optional)

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	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	All committee members are volunteers and are ably supported by residents of the dale when major events are organised or when help and advice are required to support the maintenance of the Village Hall, without everyone working together the running and maintenance of the Village Hall would be unmanageable.
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the last year the committee has maintained the Village Hall by replacing the hot water tank and heater. A major water leak caused some maintenance issues which have been resolved. The hall accepted a donation of a new cooker by a hall user, this has improved the kitchen facilities for other users. Recovery post COVID19 in terms of bookings has been slowly increasing, the hall has hosted concerts, fundraising events, school events, local sporting events, and regular practice session for the local brass band and bowls club. A number of fundraising events to bolster village hall funds have been held by the committee during the summer to enable maintenance work to be carried out.

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Achievements against objectives set	Para 1.41	The commitee maintained the charites objectves by maintaining the premises and developing plans to upgrade the facilites in a 5yr development plan.
Performance of fundraising activities against objectives set	Para 1.41	The charity has maintained it’s fundraising activities and donations that supported the rent received for hiring the premises for events.
Investment performance against objectives	Para 1.41	Investment in the maintenance and up keep of the Village Hall have continued.
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The year provided a profit £538.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Chop Gate Village Hall Reserve Policy states one years income is retained in reserve to ensure running costs.
Amount of reserves held	Para 1.22	£7071.59
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principle source of funds was provided by rental of the village hall, this made up 55% of all income for the year. Followed by donations and fundraising, for village hall funds.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Chop Gate Village Hall created a Finance and Reserves Policy in 2018 to comply with legal guidelines and to standardise it’s fnancial obligatons to the charites Consttuton.
A description of the principal risks facing the charity	Para 1.46	Slight reduction in use of the Village Hall ongoing from COVID 19 which will reduce regular revenue. Increasing maintenance and electricity costs.
Other		N/A

Structure, Governance and Management

Description of charity’s trusts:		Trust Deed
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution of a CIO whose only voting members are the trustees
How is the charity constituted?(e.g unincorporated association, CIO)	Para 1.25	CIO

	Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Members can only be trustees i.e. users of the village hall are entitled to be appointed by the trustees

Additional information (optional)

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Policies and procedures adopted for the induction and training of trustees	Para 1.51	Prior to appointment as a trustee the appointee is sent a copy of the constitution, current accounts and a link to the Charity Commission Trustees Guide.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	N/A
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charity name	Chop Gate Village Hall
Other name the charity uses	N/A
Registered charity number	1155975
Charity’s principal address	c/o High West Cote, Chop Gate Middlesbrough TA9 7JE

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
Suzanne Marie Barker	Chair & Booking Clerk
Douglas Leonard Grimston
Susan Carol	Vice Chair &

Reynolds	Secretary
Lynne Catherine Read	Charity Secretary
Dorothy Joan Read
Katherine Laura Smith
Malcolm Bowes
Colin Goodall	Treasurer	4/12/23 – 4/4/24
Emma Moore
Stephen Moore
Stuart Preston	Treasurer	4/4/23 – 4/12/23 (resignedhereafter)

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Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year N/A

Funds held as custodian trustees on behalf of others

Description of the assets held N/A in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address
N/A

Name of chief executive or names of senior staff members (Optional information) N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A ~~Co~~ Other optional information N/A Declarations ~~SC~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Hand Signed copy to scan and Signature(s) Suzanne Barker follow Full name(s) Suzanne Barker Position (eg Secretary, Chair Chair, etc) Date 2/12/24 ~~——=>~~

Chop Gate Village Hall Committee

Profit and loss

April 23 through to April 24

Income : Donations - £ 150.00

Fundraising - £ 578.00 Miscellaneous - £ 2510.89 Rent - £ 2259.00 Total Income - £5497.89

Expenditure: Capital expenditure - £190.80 Maintenance Expenditure - £3447.09 Professional fees – £296.33 Utilities: Electric – £269.92 Oil - £756.00 Total Utlites - £1025.92 Total Expense - £4960.14

Proft for the year - £537.75 Account Balance - £18274.56 Reserve Account Balance - £7071.59