# **Trustees’ Annual Report for the period** # **From 01/04/23 Period start date To 31/03/24 Period end date** **Charity name: Chop Gate Village Hall** ## **Charity registration number: 1154975** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A village hall for the use of the inhabitants &
visitors to Bilsdale & Raisdale, for recreation,
meetings, lectures with the object of improving the
conditions of life for the inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Providing a venue for sports and music, social
occasions including birthday parties, weddings,
receptions, endurance running and cycling, also
funeral teas and use by the
**Bilsdale Midcable**
**Chop Gate Church of England Voluntary Controlled**
**Primary School**
.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|All use of the building complies with the Trust’s
Constitution, benefitting the local inhabitants &
visitors to the area. Hiring charges are the lowest
in the area and the resulting funds are used for
the furtherance of the Trust’s objectives.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|All committee members are volunteers and are
ably supported by residents of the dale when
major events are organised or when help and
advice are required to support the maintenance
of the Village Hall, without everyone working
together the running and maintenance of the
Village Hall would be unmanageable.| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the last year the committee has
maintained the Village Hall by replacing the hot
water tank and heater. A major water leak
caused some maintenance issues which have
been resolved. The hall accepted a donation of a
new cooker by a hall user, this has improved the
kitchen facilities for other users. Recovery post
COVID19 in terms of bookings has been slowly
increasing, the hall has hosted concerts,
fundraising events, school events, local sporting
events, and regular practice session for the local
brass band and bowls club. A number of
fundraising events to bolster village hall funds
have been held by the committee during the
summer to enable maintenance work to be
carried out.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The commitee maintained the charites objectves
by maintaining the premises and developing plans
to upgrade the facilites in a 5yr development plan.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The charity has maintained it’s fundraising
activities and donations that supported the rent
received for hiring the premises for events.| |Investment performance
against objectives|Para 1.41|Investment in the maintenance and up keep of
the Village Hall have continued.| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|The year provided a profit £538.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Chop Gate Village Hall Reserve Policy states
one years income is retained in reserve to
ensure running costs.| |Amount of reserves held|Para 1.22|£7071.59| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principle source of funds was provided by
rental of the village hall, this made up 55% of
all income for the year. Followed by donations
and fundraising, for village hall funds.|| |---|---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Chop Gate Village Hall created a Finance and
Reserves Policy in 2018 to comply with legal
guidelines and to standardise it’s fnancial obligatons
to the charites Consttuton.|| |A description of the principal
risks facing the charity|Para 1.46|Slight reduction in use of the Village Hall
ongoing from COVID 19 which will reduce
regular revenue. Increasing maintenance and
electricity costs.|| |Other||N/A|| ## **Structure, Governance and Management** |Description of charity’s trusts:||Trust Deed| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution of a CIO whose only voting members
are the trustees| |How is the charity
constituted?(e.g
unincorporated
association, CIO)|Para 1.25|CIO| ||Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Members can only be trustees i.e. users of the
village hall are entitled to be appointed by the
trustees|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Prior to appointment as a trustee the appointee is
sent a copy of the constitution, current accounts
and a link to the Charity Commission Trustees
Guide.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |Relationship with any related
parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Chop Gate Village Hall| |---|---| |Other name the charity uses|N/A| |Registered charity number|1155975| |Charity’s principal address|c/o High West Cote,
Chop Gate
Middlesbrough
TA9 7JE| ||| **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |Suzanne Marie
Barker|Chair & Booking
Clerk||| |Douglas Leonard
Grimston|||| |Susan Carol|Vice Chair &||| |Reynolds|Secretary||| |---|---|---|---| |Lynne Catherine
Read|Charity Secretary||| |Dorothy Joan
Read|||| |Katherine Laura
Smith|||| |Malcolm Bowes|||| |Colin Goodall|Treasurer|4/12/23 – 4/4/24|| |Emma Moore|||| |Stephen Moore|||| |Stuart Preston|Treasurer|4/4/23 – 4/12/23
(resignedhereafter)|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| - 1 2 3 4 - 5 6 7 - 8 9 10 11 12 - 13 - 14 - 15 - 16 - 17 - 18 - 19 - 20 Corporate trustees – names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** N/A ## **Funds held as custodian trustees on behalf of others** Description of the assets held N/A in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**|**Name**
**Address**|| |N/A||| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ~~Co~~ **Other optional information** N/A **Declarations** ~~SC~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** Hand Signed copy to scan and **Signature(s)** Suzanne Barker follow **Full name(s)** Suzanne Barker **Position (eg Secretary,** Chair **Chair, etc) Date** 2/12/24 ~~——=>~~ **Chop Gate Village Hall Committee** **Profit and loss** **April 23 through to April 24** Income : Donations - £ 150.00 Fundraising - £ 578.00 Miscellaneous - £ 2510.89 Rent - £ 2259.00 Total Income - £5497.89 Expenditure: Capital expenditure - £190.80 Maintenance Expenditure - £3447.09 Professional fees – £296.33 Utilities: Electric – £269.92 Oil - £756.00 Total Utlites - £1025.92 Total Expense - £4960.14 Proft for the year - £537.75 Account Balance - £18274.56 Reserve Account Balance - £7071.59