CONFIDENTIAL
MINUTES OF the AGM The Squirrels Nest (Charity Number 1155938) Held on Tuesday 6[th] September August 2021 at 10.00am Held in the Squirrels Nest, Tondu.
PRESENT: Don Thomas (Treas)(DT) Keith Barnett (KB) Dai Card (DC)
Robert Thomas (Treas) (RT) Mark Vincent (MV)
Plus 9 members
Mins Sec. Colette Colman
APOLOGIES: Alan and Clive
| 1 | Welcome and Minutes of the last meeting Rob and Don welcomed everyone and explained that the Chair was unable to attend. KB read out the minutes from the last AGM which was held on 4/8/21. The highlight was the BBC Film which was shown on BBC2 – Thanks given to Mandy Thomas for this. These were proposed as a true and correct record of the meeting. All present were in agreement. |
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| 2 | Treasurers Report December 2020 to November 2021 At 20 November 2021 there was £15687 in the bank. Total receipts for the tear were £4619 which was down on previous year of £16618. This was a tough year with The Nest being closed for 7 months and no income from membership or sale of goods. The expenditure was £112665 which was made up of £9269 which was rent, utilities and insurance. On top of this, a further£3396 was spent on materials, tools and sundry items which gives a total expenditure for the year of £12665. This gives a loss of £8046 on the year. |
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| RT said that costs of utilities will be increasing this year. John said we could look for sponsorship for the unit. The treasurer’s report was proposed to the meeting and was accepted by all present. |
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| 3 | Chairman’s Report The Chairman was not present but had sent a report. DT read this out to the meeting. Highlights of the report: It had been a difficult year with The Nest closed for almost 7months. Whilst this had a financial impact, it had an impact on members lives. It was a devastating time for members who were unable to meet family and friends or meet with others at The Squirrels Nest – Some felt very lonely. KB set up a WhatsApp group to keep everyone InTouch and those that didn’t have a mobile phone were contacted by KB on the phone. Thanks were given to KB. We lost one of our original members, Ron, who sadly died. Mandy Thomas had made a short film with the BBC that had been shown on BBC2 in March. Thanks to Mandy for doing this and promoting the Squirrels Nest. It was great to see Don’t, Marc and Elwyn return to the nest after illnesses. Thanks to Robert T who helped with grants and looking after the books. Thanks to everyone for helping no matter how big or small, to keep the Squirrels Nest going. John passed on thanks to DT, RT, and KB for all they do. The members have a strong desire to keep the Nest open and thriving. |
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| 4 | Election of Trustees Two volunteers were chosen to count the votes. (Louise and Maria) VOTES FROM THE BALLOT FOR RE-ELECTION OF TRUSTEES The volunteers received 20 completed voting slips – none spoilt Results were as follows: AR 18 RT - 15 DT 19 MV 17 KB 18 Jim 14 CT – 16 Adrian - 15 DT - 15 To be a trustee you need to receive over 50% of the votes. All duly elected as Trustees for the forthcoming year. DT thanked the volunteers for counting and verifying the results. . |
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| 5 | Any Other Business 10 Year Anniversary of The Squirrels Nest We will be 10yrs old on 5thNovember 2022. As it is a Saturday, it was proposed that we celebrate on Tuesday 7thNovember 2022 with a Fish and Chip lunch. All agreed. Invites Rob V, Walter, Mandy, Colette, and Richard. Membership Drive |
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DT proposed that we did a membership drive. This was deemed a good idea and to be discussed at trustees meeting. Website DT asked about the website. RT said this hadn’t happened for a variety of reasons so we would need to look at ideas for social media at the trustees meeting. Office Computer We need a new computer for the office. KB will get a quote and CC will look for a grant. PAT Testing This would be undertaken shortly on a Saturday morning. Close meeting 6 DT and RT thanked everyone for attending and the meeting finished at 10:55am
Signed: ________ Chair.
Date: ________
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Charity Name No (if any)
The Squirels Nest 1155938
Receipts and payments accounts CC16a
For the period Period end date
01/12/2020 To
from 30/11/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Sales 912 - - 912 1,003
Subscriptions 2511 - - 2,511 1,546
Grants - - - - 14,099
Donations 1196 - - 1,196 170
Miscellaneous Sales and Income - - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 4,619 - - 4,619 16,818
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 4,619 - 4,619 16,818
A3 Payments
Materials 1112 - - 1,112 564
Tools 362 - - 362 2,169
Travelling costs etc 0 - - - -
Rates 666 - - 666 2,475
Rent 6735 - - 6,735 7,419
Utilities 913 - - 913 1,589
Laptop - - - - -
Trainer - - - - -
Insurance 955 - - 955 946
Misc 1922 - - 1,922 1,643
- - - -
Sub total [ 12,665 ] - - 12,665 16,805
A4 Asset and investment purchases
Equipment - - -
- - - -
Sub total - - - - -
Total payments 12,665 - - 12,665 16,805
Net of receipts/(payments) - 8,046 - - - 8,046 13
A5 Transfers between funds 31 - 31 - - -
A6 Cash funds last year end 24,522 31 - 24,553 24,541
16,507 - - 16,507 24,554
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
Total cash funds Details Cash Bank Details Details Details Details Extractor Lathe Pillar Drill Tools Axminster Tools Axminster Band Saw Extractor Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 820 - 15,687 - - - 16,507 - Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Restricted Church 1,500 Restricted VTC 1,000 Restricted CFIW 515 Arise 605 Mon BS + CfIW 1,150 Church Action 1,039 Track 2000 1,328 - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| Endowment funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) Date of approval |