CONFIDENTIAL ## **MINUTES OF the AGM The Squirrels Nest (Charity Number 1155938) Held on Tuesday 6[th] September August 2021 at 10.00am Held in the Squirrels Nest, Tondu.** **PRESENT: Don Thomas (Treas)(DT) Keith Barnett (KB) Dai Card (DC)** **Robert Thomas (Treas) (RT) Mark Vincent (MV)** ## **Plus 9 members** ## **Mins Sec. Colette Colman** ## **APOLOGIES: Alan and Clive** |**1**|**Welcome and Minutes of the last meeting**
Rob and Don welcomed everyone and explained that the
Chair was unable to attend.
KB read out the minutes from the last AGM which was
held on 4/8/21. The highlight was the BBC Film which was
shown on BBC2 – Thanks given to Mandy Thomas for
this.
These were proposed as a true and correct record of the
meeting. All present were in agreement.|| |---|---|---| |**2**|**Treasurers Report December 2020 to November 2021**
At 20 November 2021 there was £15687 in the bank.
Total receipts for the tear were £4619 which was down on
previous year of £16618. This was a tough year with The
Nest being closed for 7 months and no income from
membership or sale of goods. The expenditure was
£112665 which was made up of £9269 which was rent,
utilities and insurance. On top of this, a further£3396 was
spent on materials, tools and sundry items which gives a
total expenditure for the year of £12665. This gives a loss
of £8046 on the year.|| 1 CONFIDENTIAL ||RT said that costs of utilities will be increasing this year.
John said we could look for sponsorship for the unit.
The treasurer’s report was proposed to the meeting and
was accepted by all present.|| |---|---|---| |**3**|**Chairman’s Report**
The Chairman was not present but had sent a report. DT
read this out to the meeting.
Highlights of the report:
It had been a difficult year with The Nest closed for almost
7months. Whilst this had a financial impact, it had an impact
on members lives. It was a devastating time for members
who were unable to meet family and friends or meet with
others at The Squirrels Nest – Some felt very lonely. KB set
up a WhatsApp group to keep everyone InTouch and those
that didn’t have a mobile phone were contacted by KB on
the phone. Thanks were given to KB.
We lost one of our original members, Ron, who sadly died.
Mandy Thomas had made a short film with the BBC that
had been shown on BBC2 in March. Thanks to Mandy for
doing this and promoting the Squirrels Nest.
It was great to see Don’t, Marc and Elwyn return to the nest
after illnesses.
Thanks to Robert T who helped with grants and looking
after the books.
Thanks to everyone for helping no matter how big or small,
to keep the Squirrels Nest going.
John passed on thanks to DT, RT, and KB for all they do.
The members have a strong desire to keep the Nest open
and thriving.|| 2 CONFIDENTIAL |**4**|**Election of Trustees**
Two volunteers were chosen to count the votes. (Louise
and Maria)
**VOTES FROM THE BALLOT FOR RE-ELECTION OF**
**TRUSTEES**
The volunteers received 20 completed voting slips – none
spoilt
Results were as follows:
AR 18
RT - 15
DT 19
MV 17
KB 18
Jim 14
CT – 16
Adrian - 15
DT - 15
To be a trustee you need to receive over 50% of the
votes. All duly elected as Trustees for the forthcoming
year.
DT thanked the volunteers for counting and verifying the
results.
.|| |---|---|---| |**5**|**Any Other Business**
**10 Year Anniversary of The Squirrels Nest**
We will be 10yrs old on 5thNovember 2022. As it is a
Saturday, it was proposed that we celebrate on Tuesday
7thNovember 2022 with a Fish and Chip lunch. All
agreed. Invites Rob V, Walter, Mandy, Colette, and
Richard.
**Membership Drive**|| 3 CONFIDENTIAL DT proposed that we did a membership drive. This was deemed a good idea and to be discussed at trustees meeting. **Website** DT asked about the website. RT said this hadn’t happened for a variety of reasons so we would need to look at ideas for social media at the trustees meeting. **Office Computer** We need a new computer for the office. KB will get a quote and CC will look for a grant. **PAT Testing** This would be undertaken shortly on a Saturday morning. **Close meeting 6** DT and RT thanked everyone for attending and the meeting finished at 10:55am **Signed: ____________________ Chair.** **Date: ____________________** 4 **----- Start of picture text -----**
Charity Name No (if any)
The Squirels Nest 1155938
Receipts and payments accounts CC16a
For the period Period end date
01/12/2020 To
from 30/11/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Sales 912 - - 912 1,003
Subscriptions 2511 - - 2,511 1,546
Grants - - - - 14,099
Donations 1196 - - 1,196 170
Miscellaneous Sales and Income - - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) 4,619 - - 4,619 16,818
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 4,619 - 4,619 16,818
A3 Payments
Materials 1112 - - 1,112 564
Tools 362 - - 362 2,169
Travelling costs etc 0 - - - -
Rates 666 - - 666 2,475
Rent 6735 - - 6,735 7,419
Utilities 913 - - 913 1,589
Laptop - - - - -
Trainer - - - - -
Insurance 955 - - 955 946
Misc 1922 - - 1,922 1,643
- - - -
Sub total [ 12,665 ] - - 12,665 16,805
A4 Asset and investment purchases
Equipment - - -
- - - -
Sub total - - - - -
Total payments 12,665 - - 12,665 16,805
Net of receipts/(payments) - 8,046 - - - 8,046 13
A5 Transfers between funds 31 - 31 - - -
A6 Cash funds last year end 24,522 31 - 24,553 24,541
16,507 - - 16,507 24,554
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**_Total cash funds_**
**Details**
Cash
Bank
**Details**
**Details**
**Details**
**Details**
Extractor
Lathe
Pillar Drill
Tools Axminster
Tools Axminster
Band Saw
Extractor
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**820**
**-**
**15,687**
**-**
**-**
**-**
**16,507**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted Church
**1,500**
Restricted VTC
**1,000**
Restricted CFIW
**515**
Arise
**605**
Mon BS + CfIW
**1,150**
Church Action
**1,039**
Track 2000
**1,328**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
Date of
approval|