Company registration number.. 08194357 Charity registration number". 1155879 Gwinear-Gwithian Sustainable Community Fund IA company limited by guarantee) Annual Report and Financial Slalements for the Year Ended 31 March 2025
Gwinear-Gwithian Sustainable Community Fund Contents Trustees Report 1 to5 Statement of Trustees. Responsibilities Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes lo the Financial Statements 10t014
Gwinear-Gwithian Sustainable Community Fund Trustees Report The Iruslees, who are directors for the purposes of company law, present the annual report together with the financial statements and auditors, report of the charitable company for the year ended 31 March 2025 Objectives and activities Objects and aims The objects of the charity are.. The promotion of any charitable purposes primarily for the benefit of the community in the Parish of Gwinear-Gwilhian and in the event of the Charity having funds surplus lo the needs of this area for the benefit of the communities In the Parishes of Camborne, Crowan, Sl Erth and Hayle, and in particular lo promote Sustainable Development for the benefit of the said communities by.. The preservation, conservation and protection of the environment and the prudent use of resources, The relief of poverty and the improvement of the conditions of 11fe in socially and economically disadvantaged communities., The promotion of sustainable means of achieving economic growth and regeneration. To advance the education of the public in subjects relating to sustainable development and the protection, enhancement and reh2bililalion of the environment and lo promote study and research in such subjects provided that the useful results of such study are disseminated lo the public at large. Sustainable Development means a 'development which meets the needs of the present without compromising the ability of future generation to meet their own needs. In planning our activities for the year we kept in mind the Charity Commission's guidance on public benefit. Page 1
Gw1nearWithlan Sustainable Community Fund Trustees Report Gwinear-Gwithian Sustainable Community Fund Achievements and performance For the year ending 31st March 2025 the charity had two periods of applications for funding. In the funding round ending 31st May 2024 Directors approved the Hayle Memory Café application lo fund their aclivilies. Directors also continued lo provide a healthy breaktime option lo Busy Bodies Pre-school, Connor Downs Academy and Gwinear Primary for the academic year. this Initiative being a response lo the cost of living crisis. In the funding round ending 30th November 2024 Directors approved applications.. the first being lor Hayle RFC replacement lighting and Busy Bodies Pre-school replacement sheds. Income of £11,567 was received from Hope Solar Farm and £39,560 was received from Churchlown Solar Park. Interest earned on the 8usiness Savings account amounted lo £1,228. Diana Hall and Jenny Tovey were re-elected as co-opted Directors. The deadline for the next round of applications for grants is 31st May 2025 and has been advertised throughout the parish and on social media. Advanced notifications of the AGM were sent lo the Parish Council., GVA. CDRA, Gwilhian RA and Towans Partnership and published on the website and on social media. Page 2
Gwinear-Gwithian Sustainable Community Fund Trustees Report Gwinear-Gwithian Sustainable Community Fund Financial review The financial results of the charity are set out in the SOFA on page 8. Policy on reserves The charity's reseNes of £52,239 are held lo fund future grant applications. The reserves policy is lo ensure that al no point will the balance in the bank fall below the commilled funds plus running costs. Plans for future periods Aims and key objectives for future periods The GGSCF charity has Income from the two solar farms, Churchtown Farm Solar Park Ltd and Hope Solar Park Ltd for the next 11 and 13 years respectively. The plan is lo continue with the original aims the fund is for the benefit of the Community. Who can apply. Any not-fof-prolil organisalion lexcepl those with sole political or religious purposes) based in and for the benefit of people in eligible geogiaphical areas inclu(Jing. Registered Charities Voluntary Groups Community Groups Clubs Friends Associations Preference will be given to first lime applicants and projects that.. Involve young people. Promote social inclusion. Demonslrale innovation or best practice. Lever in contributions from other sources. Add value or new dimensions lo existing sustainability projects. Have little access lo alternative public funding", andlor Bring organisalions or communities together lo tackle problems or promote new ideas. Page 3
Gwinear-Gwithian Sustainable Community Fund Trustees Report Structure* governance and management Nature of governing document The charity is governed by ils memorandum and articles of association, and is a company limited by guarantee. There are seven appointed directors who are selected from people living or working in the Parish who express an interest by responding lo the call for volunteer directors. The locus for selection is on what experience people can offer. We look for demonstration of one or more of the following from each. Local Knowledge Conservalion-Nalure Susiainable EnergylEnergy Conservation Youlh-Educalion Business and Marketing Charity and Community Organisalion Recruitment and appointment of trustees Directors were advertised for through the website, local newsletters and on the Parish Council website and notice boards. Directors may be appointed al any general meeting provided that the correct notice is executed by a director enlilled lo vole al the meeting. A director may also be appointed by a board resolution bul the director so appointed musl retire al the next annual general meeting and musl not be taken into account in determining the directors who are to retire by rolalion. Induction and training of trustees On appointment directors receive the funding agreements and note of assignment. The directors are expected lo be thoroughly familiar with the Articles of Association and the obligations of trustees and directors, as sel out in the guidance on the Charity Commission and Companies House website. Directors are required to confirm that they are up lo dale with these obligations once a year. Page 4
Gwinear-Gwithian Sustainable Community Fund Trustees Report Reference and Administrative Details TTilStees Mrs C Woolcock Mr5 J Tovey Mrs R Narman Ms D Hall Mr D Simmons Mrs J S Richards Mr M J Weedon Principal and Registered Office clo Flat 3 Moonrakers Paic Owles Carbis Bay TR26 2RE Company Registration Number 08194357 Charity Reglstratlon Number 1155879 Solicitors.. Borlase & Co 45 Coinagehall Street Helston Cornwall TR13 8EU A¢¢ountant5 Francis Clark LLP Lowin House Tregolls Road Truro Cornwall TR12NA The annual report Was approved by the Iruslees ol the charity on behalf by.. and signed on its Mrs C Woolco Trustee Page 5
Gwinear-Gwithian Sustainable Community Fund Statement of Trustees, Responsibilities The Iruslees (who are also the direGlors of Gwsneai-Gwithian Sustainable Community Fund for the purposes of company lawl are responsible for preparing the trustees, report and the financial statements in accordance with applicable law and United Kingdom Accounting Sl3ndsrds (UriitÈd Kingdoffl Generally AcpIed Accounting Practice), inclding FRS 102 "The Financi81 Re¥x)rting S13ndaid applicable in the UK and Ropublic ol Ireland" The report and accounts have been prepared in accordance with the provisions the Companies Act 2006 relating to small companies. Company law requires the trLislees to prepare financial slalements for each financial yèar Under coinpany law the trustee5 musl not approve the financial stalements unless they arè satisfied that they give a true and fair view of the slate ol affairs of the chaiilable company and of Ihe Incoming resources and application of resources. including ils income and expenditure, ol the chaiilable company foi that period. In preparing these financial 51alemenls, the trustees are required to.. select SLii18ble accounting policies and apply Ihern consislenlly-. observe the methods and principles in the Charities SORP., make judgements and eslimales that are reasonable and prudent., state whether applicable accounting standards, comprising FRS 102 have been followed. subiecl lo any material departures disclosed and explained in the financial slatèmenls,. and prepare the financial statements on the going concern basis iinless Il Is Inappropriate to presume that the charitable company will continue in business. The trustees are responsible loi keeping pioper accounting records that can digtlose vAth reasonable accuracy al any lime the financial position of the chaiitable company and enable them lo ensure that the financial statements comply with the Companies Act 2006. They are also responsible lor safegLJarding the assets ol the charitable company and hence lor lakn'ng reasonable steps for the prevention and detection ol fraud and other irregularities. The trustees are responsible lor the fflaintenance alld Integrity of the corporate and financial information included on the Gharilable companls web51te. Legisl81ion governing Ihe preparation and dissemination of financial statements may differ from legislation in other juri5diclions. Approved by the trustees of the charity on .. and signed on its behalf by.. Mrs C Woolc Trustee Page 6
Gw1nearWithlan Sustainable Community Fund Independent Examiner's Report to the trustees of Gwinear-Gwithian Sustainable Community Fund ('the Company,) I report to the charity Iruslees on my examination Df the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's Iruslees of Ihe Company land also Ils directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'lhe 2006 Acl'l. Having satisfied myself that the accounts of the Company are not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 I'lhe 2011 Aet'i. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no mattels have come lo my attention in connection with the examination giving me cause lo believe 1. accounting records were not kept In respect of Gwinear-Gwithian Sustainable Community Fund as required by section 386 of the 2006 Act". or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an Independent examination., or 4. the accounts have not been prepared in accordance with the methods and principles of the Slalement ol Recommended Practice for accounting and reporting by charities lapplicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 10211. I have no concerns and have come across no other matters In connection with the examination to which attention should be drawn in this report In order to enable a proper understanding of the accounts lo be reached. Darren Perry BAIHonsj ACA DChA Francis Clark LLP Lowin House Tregolls Road Truro Cornwall TR1 2NA Date.. Page 7
Gwinear-Gwithian Sustainable Community Fund Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unrestricted Funds Total 2024 Unrestricted funds Total 2025 Note Income and Endowments from: Donations and legacies Investment income 51,331 1.228 51,331 1.228 47,338 1.213 Total Income 52,559 52,559 48,551 Expenditure on.. Charitable activities 142,181 142,181 161,263 Total Expenditure 42,181 42.181 61.263 Net movement in funds 10,378 10,378 112,7121 Reconciliation of funds Total funds brought forward 41,861 41,861 54,573 Total funds carried forward 10 52,239 52,239 41,861 All of the charity's activities derive from continuing operations during the above two periods. The notes on pages 10 to 14 form an integral part of these financia5 statements. Page 8
Gwinear-Gwithian Sustainable Community Fund (Registration number. 08194357) Balance Sheet as at 31 March 2025 2025 2024 Note Current aS5els Debtors Cash al bank and in hand 103 110,470 78 71,797 110,573 71.875 Credltors: Amounts falllng duè wlthln one year Net assèts 58.334 30.0141 52,239 41,861 Fund5 of the charlty.. Unre51rlcted Income funds Unreslri¢ted 52,239 41.861 Total lunds 10 52,239 41,861 For the financial year ending 31 March 2025 the charity wès entitled to exemption from audit under seclw 477 01 the Companies Act 20( relaliny to sm811 cotnpanies. Directors, responsibilities.. The mernbers have not required the charity lo obtain an audit ol its accounts lor the year in question in 8ccordance with section 476., and The directors acknowledge their responsibilities for complying with the iequiremenls ol the Act with respect to accounting records and the prepaFatlDn ol account5. These fi'nanci81 statements hava be8n prepared In accordance with the special provisions relating lo compan1es subject to the small companies regime within Part 15 of the Companies Act 2006. The fi ncial statements on pages 8 10 14 were approved by the lru8lee5, and authorised for issutr on rs C Woolco Trustee The nole$ on pages io Its 14 fom an Integral part of these finanoal slalements. Page 9
Gwinear-Gwithian Sustainable Community Fund Notes to the Financial Statements for the Year Ended 31 March 2025 1 Charity status The charity is limited by guarantee, incorporaled in England and consequently does not have share capital. Each of the Iruslees is liable lo contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation. 2 Accounting policies Statement of compliance The financial slalemenls have been prepared in accordance with Accounting and Reporting by Charities." Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191 Icharilies SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. They also comply with the Companies Act 2006 and Charities Act 2011. Basls of preparation Gwinear-Gwithian Sustainable Community Fund meets the definition of a public benèfit entity under FRS 102. Assets and li2bililies are initially recognised 21 historical cost or transaction value unless otherwise staled in the relevant accounting FX)liey notes. Going concern The financial slalements have been prepared on a going Concern basis. The Iruslees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubl on the ability of the charity lo continue as a going concern. The Iruslees make this assessment in respect of a period of one year from the date of approval of the financial stalemenls. Income and endowments Solar farm contributions are recognised when the Charity has enlitlemenl lo the ineorne, it is probable that the income will be received and the amount can be measured with sufficient reliability. Donations and legacies Donations are recognised when the charity has been notified in writing of both the amount and selllemenl dale. In the event that a donation is subject lo conditions that require a level of performance by the charity before the charity is entitled lo the funds. the income is deferred and not recognised until either those conditions are fully mel, or the fulfilment of those conditions is wholly within the control of the charity and Il Is probable that these conditions will be fulfilled in the reporting period. Expenditure All expenditure is recognised once there is a legal or conslruclive obligation lo that expenditure, il is probable selllemenl is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure headings that aggregate similar costs lo that category. Page 10
Gwinear-Gwithian Sustainable Community Fund Notes to the Financial Statements for the Year Ended 31 March 2025 Charitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for ils beneficiaries 11 includes both costs that can be allocated directly lo such activities and those c051s ol an indirect nature necessary lo support them. Grant expenditure Provisions for grants are made when the intention lo make a grant has been communicated lo the recipient but there is uncertainty about either the liming of the grant or the amount of grant payable. 3 Income from donations and legacies Unrestricted Total 2024 Unrestricted funds Total 2025 Donations and legacies.. Donations from companies, trusts and similar proceeds Solar farm contributions 1,380 49,951 1,380 49,951 1,410 45,928 51,331 51,331 47,338 4 Expenditure on charitable activities Support costs Total 2025 Total 2024 Grant making Grants approved Adminislralor charges Website development Insurance Accountancy fees Sundry 38,950 38,950 1,268 220 254 1,474 15 57,094 1,958 350 277 1,533 51 1,268 220 254 1,474 15 38,950 3,231 42,181 61,263 Page11
Gwinear-Gwithian Sustainable Community Fund Notes to the Financial Statements for the Year Ended 31 March 2025 5 Grant-making Analysis of grants Grants to institutions 2025 2024 Recipient Friends ol Connor Downs Academy Hayle Memory Cafe Kehelland PTSCA Connor Downs residents Friends of Towans Busy Bodies Pre-school Nursery Friends ol Gwinear School Hayle RFC 1,400 3,000 12,908 21.086 16,400 6,000 350 350 10.400 1,100 23,050 38.950 57,094 6 Trustees remuneration and expenses The key management personnel of the charity are considered to be the Ttuslees. No Iruslees. nor any persons connected with them, have received any remuneration or reimbursed expenses from the charity during the year. 7 Debtors 2025 2024 Prepayments 103 78 8 Cash and cash equivalents 2025 2024 Cash al bank 110,470 71,797 Page 12
Gwinear-Gwithian Sustainable Community Fund Notes to the Financial Statements for the Year Ended 31 March 2025 9 Creditors: amounts falling due within one year 2025 2024 Grants payable Accruals Deferred income 33,050 1,494 23,790 6,000 1,400 22,614 58,334 30,014 2025 Deferred income al l April 2024 Resources deferred In the period Amounts released from previous periods 22,614 23,790 22,614 Deferred income al year end 23,790 10 Funds Balance at 1 April 2024 Incomlng resources Resources Balance at 31 expended March 2025 Unrestricted funds General Unrestricted Funds 41,861 52,559 42,181 52.239 Balance at 1 April 2023 Incoming resources Resources Balance at 31 expended March 2024 Unrestricted funds General Unrestricted Funds 54.573 48,551 161,263 41,861 Page 13
Gwinear-Gwithian Sustainable Community Fund Notes to the Financial Statements for the Year Ended 31 March 2025 11 Analysis of net assets between funds Unrestricted funds 31 March 2025 Current assets Current liabilities 110,573 58,334 110,573 58,334 Total net assets 52,239 52,239 Unrestricted funds 31 March 2024 Current assets Current liabilities 71,875 30,0141 71,875 130,014 Total net assets 41,861 41,861 12 Related paity transactlons The following Iruslees declared an interest In grant applicants and abstained from voting on the related grant applicaiton. Cathy Woolc¢xk - committee membei al Hayle RFC. foundation govemor al Gwinear Community Primary School, connected person lo Hayle Memory Cafe allendee Jenny Tovey - member of Gwithian Green Advisory group who have an association with Friends of the Towans Page 14