(HARNY (OMM Trustees. Annual Report for the period Period start date Period end date From January 2024 To 31" Dember 2024 Section A Reference and administration details Charity name Tonbridge Counselling Sep4ice Other names charity is known by Registered charity number (rf any) 1155690 Charity's principal address Gilbert House River Walk Tonbridge Postcode TN9 1DT Names of the charity trustees who manage the charity Dates acted rf not for whole year Name of person (or body) entitled to appoint trustee (rf an Trustee name Office Irf any) Rev Wendy Ca Reappointed to 2nd tenn 19" September 2023. Temi ends June 2026. Reappointed to 2 term 19 September 2023. Term ends June 2026. Reappointed to 2 term 19 June 2024. Term ends June 2027. Appointed to 1 term 6° Dember 2021 . Tenn ends June 2025. Appointed to 1" tern 19° September 2023. Temi ends June 2026. Sally Nash Chaimian Katie Clayton Connie Burgess John Barr Treasurer Names and addresses of advisers (Optional inforniation) e of adviser Name Address Independent examiner Tony Miles-Prouten 39 Bidborough Ridge, Bidborough. Kent TN4 OUU Bankers Lloyds Bank plc National Clubs and Charities Centre. Sedgemoor House. Deane Gate Avenue. Taunton. TA1 2UF Name of chief executive or names of senior staff members (Optional inforniation) Nicola Canham, Counselling servIs Manager Andy Simmonds. Charity Secretary TAR March 2012
Section B Structure, overnance and mana ement Description of the charity's trusts Constitution (based on the Charity Commission model for a CIO whose only voting members aTr ts charity tntstees) Type of goveming document How the charity is constituted Charitable Incorporated Organisation Trustee selection methods Appointed by existing Tnjstees Additional governance issues (Optional information) You may choose to include Appointment, induction and training of Trustees additional infomiation, where relevant, about: Trustees are selected firstly to provide the charity with oversight of its (x)unselling activities through levant counselling knowledge and experien. and se(x)ndly to provide the charity with oversight and govemance of administrative matters through relevant legal and financial knowledge and experien. New Trustee induction includes consideration of Charity Commission guidance (CC3) and completion of a Charity Commission Trustee Declaration, discussion of current issues including the financial position of the charity. and completion of DBS checks. Ongoing training indudes access to the network and courses run by the Institute of Chartered Accountants in England and Wales Charity and Voluntary Sector Group. Organisational structure Trustees have appointed Nicola Canham as Counselling Services Manager. under a written agreement. to act as chief executive and team leader of the COunlIEng operations including the appointment and supeTvision of freelan counsellors. Nic£)la reports directly to the Trustees. Related parties The charity's premises at Gilbert House in the ntre of Tonbridge were transferred to the Charity from Tonbridge Baptist Church for nil consideration in February 2020. Tonbridge Baptist Church had held the premises from 2013 in trust prior to the registration of the charity in 2015. However, the charity is not accountable to the Church in a goveman sense. The charity leases the ground floor of Gilbert House for use as a café to 65mm Coffee Ltd under a 5 year lease terminating in 2029, with rental applied to maintain Gilbert House and provide unrestricted reserves to the charity. Risk management Trustees maintsin a risk register which identifies 11 major risks under 4 headings: strategic. govemance and management" extemal. operational-, and financial. Using the register. Trustees assess the Significan and probability of each risk. mitigats'on, and specific trustee acts'on to monitor each net risk. policies and prOdureS adopted for the induction and training of trustees: the charity's organisational structure and any wider network with which the charity works-. relationship with any related parties", trustees. consideration of major risks and the system and procedures to manage them. TAR March 2012
Section C Objectives and activities The charity's constitution indudes two objects: 1. TherapeLrtic counselling- to promote the mental health and well- being of those in need in Tonbridge and the surrounding area by way of a professional counselling se1 within a Christian ethos. 2. Training: to advance the education of counsellors for the public benefit by the provision of training in counselling. Summary of the objects of the charity set out in its governing document Counselling service The charity's counselling service is open to any member of the public, and is provided under a flexible and affordable charging structure. The chanty is committed. for the public benefit, to provide its ServIS in safe and trusting relationships guided by professional principles. Accordingly, all counsellors are required to be registered members of the British Association of Counsellors and Psychotherapists (BACP) or the National Counselling & Psychotherapy Society (NCPS). are qualified to at least Diploma level, and abide by the ethical framework set out by these bodies. This indudes regular supervision and ongoing post-qualification training. TCS offers plaMentS to counsellors in training and provides clinical supervision. Plaments are overseen by the TCS Counselling Manager. In addition to direct asS to the public through its website www.tonbrid ecounsellin service.co.uk and dedicated telephone line. the charity encourages local agencies including GPS to refer clients for counselling. The charity is committed to providing a non-judgemental Servi which aims to treat all people respectfully. regardless of gender, sexual orientation, ethnic origin or religion. The charity dS not describe its activity as 'Christian counselling, nor dS it have a religious affiliation. Rather. as professional therapeutic counsellors it operates within the same ethical guidelines and praCtIS as any other organisation affiliated to the BACP. However, the objects refer to a 'Christian ethos. being part of the values and motivation that draw the charity into providing counselling. We believe that it is a Christian principle that hurting people are reached. and broken lives restored, and that therapeutic counselling can help in this prosS. On initial assessment. clients are advised of the full fee that the charity requires to meet its costs. While this amount is required to ensure the service is sustainable. as part of its provision of an affordable charging structure, the charity provides a limited number of Assisted Places for people within the Tonbridge area who are unable to pay the full fee amount. This Assisted PlaS scheme is fvnded by gifts and grants and transfers from unrestricted reserves. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that tnjstees have had regard to the guidance issued by the Charity Commission on public benefit) Training Within this public benefit context of maintaining high professional standards, the charÉty provtdes training to existing counsellors through a programme of continuing professional development (CPD) that maintains and enhanS their skills in accordance with the BACP and NCPS ethical frameworks, and to new counsellors to safeguard the charity's aCsS to future qualified counsellors and thereby maintain and build capacity. All counsellors are required to attend annual Safeguarding Training in accordance with the TCS Safeguarding Policy. The appointed Safeguarding Lead within the Trustees is also invited to attend this training. The trustees have considered, and conduded. that any private benefit reiVed Ihrough its training activities are a neSSary and cost*ffective roduGt of (2 out its ublic interest ose of rovidin TAR March 2012
professional counselling service and are not eXsSive in the Circumstan5. Additional details of objectives and activities (Optional information) Grants given The charity's policy is that cOunlI1ng should be available to all for whom it is appropriate. Accordingly the charity provides a limited number of Assisted PlaS for people within the Tonbridge area who are unable to pay the full f amount. Volunteers In the interests of maintaining a high professional standard and ensuring accountability. all counsellors sign a freelance agreement covering their obligations to the charity, and the charity's obligation to provide supervision, DBS checks. buildings Insuran and a fee based on hours incurred in client work. Where a counsellor wishes to retum the fee to the charity. this is included within 'gifts and donations.. Various support ServIS such as charity secretary and fundraising are provided by volunteers. You may choose to include further statements. where relevant, about: policy on grant making. policy programme related investment. contribution made by volunteers. Section D Achievements and performance Counselling In this eleventh year of operation, counselling services continued under the leadership of Nicola Canham. Most cx)unselling appointment are fa-tO-faCe at Gilbert House. bul online and telephone counselling which were developed during the period of COVID restrictions conb'nue to be available. Summary of the main achievements of the charity during the year During 2024: the team of cxjunsellors was maintained at 9 (2023 - 9). in total. we worked with 98 clients (2023 - 101). of which 51 were discharged (2023 - 81)" 53 clients received help from the Assisted Places Scheme (2023 - 49). Most referrals continue to be direct Self-refeals. Most clients are single adults. but we are also able to work with couples and teenagers aged 14+ We are able to additionally offer business and career coaching as part of our Servi provision. The website www.tonbrid ecounsellin service.co.uk includes an introduction to counselling. a clear statement of our ethos, profiles of our counsellors. and an explanation of the intrimjuctory prOsS we follow. Training No training courses commenced during the year, and there are currently no plans to resume accredited training courses leading to qualification. We continued our programme of CPD training events for our existing counsellors and students. TAR Marth 2012
Section E Financial review Brief statement of the charity's policy on reserves Unrestricted funds: In summary. the charity received £64,623 (2023 - £83.066) in unrestricted income. and spent £59.261 (2023 - £76.770). The balance of unrestricted fijnds at 31" December 2024 was £30,473 (2023 - £31.111). While the charity's financial model of paying counsellors an hourly rate for client appointments. and clients contribute on the basis of affordability, has served well. there is a continuing need to transfer unrestricted funds to the Assisted Places scheme in addition to grants reived. Assisted Places scheme: During 2024. the charity provided assistance towards fees of £16.921 (2023 - £19,569) to 53 clients (2023 - 49 clients). The charity utilised grants received from Colyer Fergusson, and Kent sl Community Fund. At 31 Dember 2024. the restricted fund available to provide assistan stood at £6,071 {2023 - £6,205). In 2024, the charity transferred further fijnds from unrestricted reserves, and will seek further grant funding. Training assistance= As no training courses ran in 2024, no grants were sought and the balan of £1,902 is carried fonvard. Details of any funds materially in deficit Further financial review details (Optional infomiation) Gilbert House: The charity's premises at Gilbert House in the ntre of Tonbridge We transfeed to the Charity from Tonbridge Baptist Church BC) for nil consideration in February 2020. The premises had previously been gifted to TBC for use as a counselling centre and café. During 2019, TBC ceased to operate a café in Gilbert House. and concluded that the charitable purpose for which Gilbert House was given to the Church would be better senied by transferring the building to Tonbridge Counselling Service for nil consideration. After careful deliberation and seeking advice, the trustees accepted the transfer. The building has been classified as an Endowment Asset. The ground floor has been sutFlet to 65mm Coffee Ltd as a café and during 2024. the lease was renewed for a further 5 years temiinating in 2029 and the rental applied in part to maintain the building and in part to support the work of the charity. The counselling service operates from the first floor of the building. You may choose to include additional information. where relevant about- the charity's principal SoUrS of funds (induding any fundraising). how expenditure has supported the key objectives of the charity- investment policy and objectives including any ethical investment policy adopted. Section F Other optional information TAR March 2012
Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair. etc) SALLX fv1.45t+ Date TAR March 2012
Tonbridge Counselling Service 1155690 Receipts and payments accounts CC16a For the period from To 1 Janua 2024 31 December 2024 Section A Receipts and payments Unrestricted funds to th? wrest Endowment funds Restricted funds Total funds Lastyear to th? rwest £ to arest £ A1 Re¢ei to n8arest £ ts aient counselli Grants Gifts and donations Rental income fees 51.635 905 51,635 9.905 1.919 12.000 71.039 13,000 1,777 12.000 1.837 12.000 Sub total(Gross income forAR) A2 Asset and investmont sales. see table . 10.837 75.460 97,816 Sub total Total receipts 64.623 10,837 75.460 97.816 A3Pa ments Counsellors, fees Supervision and s8feguatding Office and adrrinisttstion Resources and developnEni Training expenses Trustee travel exp8nses Grants from Assisted Places fund Property expenditure 21.359 7.055 21.359 7,055 28.692 10.117 28,744 1.530 961 16.921 16.921 1755 19.569 7.687 2.755 Sub total $9,261 16.971 76.232 96.339 A4 Asset and investment purchases. (see table) Sub total Total payn7ents 59.261 16.971 76.232 96,339 Net of receipts/(payments) A5 Transfors between fund5 A6 Cash funds last year end Cash funds this year end 5.363 6,000 31,111 30.473 6.135 6,000 6,205 772 1,477 37,316 35,838 6.071 36.544 37,315 CCXX R1 accounts {SS) 2410612025
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to arest £ Restricted funds Endowment funds to n8arest £ qories B1 Cash funds to arest £ CAsh at bank - West thrrent alc 30.473 6.071 Cash in harmy Total Cash funds 30.473 6,071 Unrestricted funds to wr8St £ Restricted funds Endowment funds to [areSt £ to tarest £ B2 Other monetary assets I to which asset l(¥wJ Cfrrent val B3 Investment assets FWAI to which asset L1 na+ail Gilbert Fkmjse Cwr•rrt val 10oionall Cc6t (Wicfflall B4 Assets retained for the ¢harity's own use Office artd ¢IxSelling rwm furnitu Lknrestrbcted (ksktop COErputer and printer LknTesl1ictJ FWKI to twl•ch liat•llty relates B5 Liabilities Signed by one or two trustees on behalf of all the Iwstees SiJnature Print Name Date of approval CCXX R2 accounts ISS} 1810612025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Tonbridge Counselling Service On accounts for the year ended 31 St December 2024 Charity no (If any) 1155690 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3181 December 2022. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of the Charlties Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed th8 applicable Directions given by the Charity Commission under 8ection 145(5)(b) of the Act, I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord wlth the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the br8ckets if they do not apply. Slgned.. Date: iQl I Name: Relevant professlonal quallfication{s) or body (If any): Address: Sci I IER October 2018