Trustees’ Annual Report for the period
From 01 April 2021 To 31 March 2022
Charity name: Swanage Sea Rowing Club
Charity registration number: 1155689
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The promotion of community participation in healthy recreation for the benefit of the inhabitants of Swanage by the provision of sea rowing facilities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
A community project dedicated to promoting sea rowing as a form of healthy recreation whether socially, for fitness or to race in regattas. Swanage Sea Rowing Club makes facilities, equipment and access to training by qualified coaches and coxes accessible to the community by regular (weekly) sea rowing and land- based rowing machine sessions foe members and members of the public throughout the year. Our coxes have nationally recognised qualifications and ensure the safety at sea of all who participate as have our coaches, who give instruction and training at an appropriate level for the ability of the rower |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have regard to the guidance issued by the Charity Commission on public benefit and ensure that the facilities provided are available to the community by operating an open membership policy and open access to facilities for members of the public through open rowing sessions. The beneficiaries are residents of Swanage and the surrounding area aged 10 or over (there is no upper age limit). By providing facilities for open rowing the Club gives the community access to a sport the promotes physical health and fitness and mental well-being. |
| Contribution made by volunteers |
Para 1.38 | Volunteers run Swanage Sea Rowing Club, in addition to a team of Trustees. The volunteers undertake a wide range of activities. Their most significant contribution is through fundraising and the logistical support of events. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year saw the welcome return of racing with the Intra-club event, a mini regatta, and the Super Vets Regatta which we are proud to say has been accepted onto the CPGA event calendar. We continued to develop the membership using external trainers and coaching skills training for members. There has been some extremely hard work put in to get the juniors back rowing. The mental and health benefits have been clear to see. Our aim is to compete at the u16’s champs in Newquay and to take a crew to Rame. We have invested in improving our equipment across the board with the refurbishment of Peveril, painting of Winspit, new radios, safety boxes, cushions and the women’s oars are on their way. We have also implemented a rolling replacement plan for our Ergs and fundraising for the purchase of additional weight training equipment. Membership Fees: We have decided to reduce the student fee to encourage the younger generations into rowing. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to forward our development plans such as training, purchase of boats and associated equipment |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Membership donations 50% Fundraising 40% Donations 10% |
| (These approx. figures are for a normal year with 12 months of uninterrupted activities) |
||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | To provide, maintain and renew the expensive equipment needed to provide rowing facilities to the people of Swanage as per our constitution |
| A description of the principal risks facing the charity |
Para 1.46 | A failure to maintain good membership levels |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution (last amended 2014) |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Any member over the age of 16 can be appointed as a Trustee. Trustees are elected by the membership at the AGM. The Trustees are able to appoint new Trustees if a vacancy arises at any other time. |
Reference and Administrative details
| Charity name | Swanage Sea Rowing Club1 |
|---|---|
| Other name the charity uses | Swanage Sea Rowing Club |
| Registered charity number | 115689 |
| Charity’s principal address | Marshall Row, Swanage, Dorset BH19 2AR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Daniel Bennett | Chair | |||
| Ian Welsh | Operations | |||
| Adrian Charters | Health and Safety | |||
| Simon Wright | Social Rowingrep | |||
| Lynne Harris | Women’s Section Rep. CPGA Link |
|||
| Mark Blanchard | Men’s Section Rep | |||
| Peter Witney | Membership Secretary |
|||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Dan Bennett James Allen Daniel Bennett James Allen Chair Treasurer 11/12/2022 |
James Allen |
|---|---|---|
| James Allen | ||
| Treasurer |
Swanage Sea Rowing Club
Annual Accounts for AGM year ended 31st March 2022
| Subscription Donations: Donations Donations Purbeck Out Surplus arisi Surplus/(Def Fundraising: L2R Swanage Re Race Night/r 10K Run 1000 Club Lo Bank Interes TOTAL: Cash Funds 1 Cash Funds a |
s Equipment Maintenance (Gigs, Oars, Trailers & Pontoon) Equipment Purchases (Oars, Lifejackets, Radios, Training Equipment ) Boathouse Maintenance & Supplies Boathouse Occupancy (Water & Electricity) Insurance Bookkeeping Advertising, Printing, Postage & Stationery Licence Fees (PPL, PRS, PDC, Moorings) CPGA Membership First Aid/Coxes/VHF Radio Training & Safeguarding Costs re Juniors Other Lottery/Local giving door Weekend ng from towing to rowing events icit) arising from Scillies rowing weekend gattas affle/clothing ttery t st April t 31st March |
Receipts % 12051.5 55.50% 970 150 13171.5 60.70% |
Payments Net 5267.75 3895.04 674.75 648.88 1,844.34 720 47.99 75 450 3974 18 17615.75 -4444.25 |
|---|---|---|---|
| 106.94 500 390 85 160 |
76 | ||
| 1241.94 5.7%% 840 2481 706.5 2413.5 842 3.61 |
76 76 547.56 424.2 201 359 |
||
| 7286.61 33.60% |
1531.76 5754.85 |
||
| 21700.1 100% |
19223.51 2476.14 |
||
| 28,530 31003.9 |
Notes:
-
1 Cash funds are held with Lloyds TSB bank.
-
2 The boathouse is owned by Swanage Town Council and was let to SSRC for a period of 125 years commencing February 2013 at a peppercorn rent if demanded.
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3
SSRC owns 5 Gigs (3 wooden & 2 plastic) however 2 gigs were funded externally and if sold in one case the proceeds would need to be returned and in the other use of the proceeds is restricted.
4 Donations include any surplus or deficit arising from money collected relating to rowing events occuring away from Swanage. Such events are attended by members of Swanage Sea Rowing Club and members pay to take part. Overall the objective is that this activity is break-even.