2025-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/24 Period start date To 31/08/25 Period end date

Charity name: Stanbridge Out of School Club

Charity registration number: 1155687

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the CIO are: a) To provide the necessary facilities for the daily care, recreation and education of children during out of school hours on the Stanbridge Primary School site; and b) To advance the education and training of persons in the provision of such care, education and recreational facilities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The trustees have had regard to the guidance issued by the Charity Commission on public benefit and have agreed to the Club’s purposes as detailed below. We see the OOSC as havingfour purposes relating to advancing the education of children in the Downend area, through the provision of out of school childcare at a modest cost: 1. to further advance the provision of supervised play activities on the Stanbridge Primary School site eg basketball, football, group games such as ‘tag’, playing on the school field play equipment or using equipment such as skipping ropes, hula hoops, footballs etc; 2. to supplement the creative opportunities available to the children, allowing them to express themselves through craft activities, eg marking cards/presents for Mother’s Day/Father’s Day, or Christmas/Easter decorations, learning paper crafts such as origami etc 3. to teach the children to be ‘good global citizens’, supporting the work of the primaryschool,by providing

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information on and arranging activities on protecting the environment. For example, reusing or recycling craft materials or recycling food and drink packaging. 4. to further the children’s life skills, again, by supporting work undertaken by the primary school, by instilling values of respect for others and themselves, eg by giving children responsibility for clearing up or taking orders for snacks etc. Statement confirming Para 1.18 See previous answer. whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

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Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Club has continued to provide essential wrap-around childcare to a significant number of pupils at Stanbridge Primary School(approx. 157 children, a small increase from the previous year), allowing parents to work and giving the children a warm, welcoming environment to play and relax in before and after school hours. Cold and hot breakfast options are available to children attending the breakfast club, such as a choice of cereal, croisunts and toast. In the afternoon children have a choice of jam or savoury sandwitches, along with vegetable sticks, fruit-flavoured yogurt and fruits. Juice, squash, milk and water are on offer. Dairy free alternatives are available as per parents requests. As part of our overall emphasis on safety this academic year we have separated children from KS1 and KS2 to ensure all children felt safe and staff were able to attend to their needs. In both groups children are free to engage in a range of arts and crafts, indoor and outdoor play. This year we have also began reviewing and updating the club’s policies to ensure they are up to date to safeguard children and staff. Compared to the previous academic year (2023/2024) numbers of children on the books increased slightly with new Reception starters replacing Y6 leavers. Wednesday is the most popular day for breakfast club (53 children) whilst Tuesday is the most popular day for after-school-club (58 children), well below the club’s full capacity at 65 children per session. Friday is the most quiet day for both. There was no waiting list for the 2024/2025 academic year, with all parents getting the sessions they requested. That was because parents were communicated in advance on which days had/had no capacity to plan accordintly. This year there were some changes in staffing. We started this academic year with 8 members of staff, 6 permanent and 2 on zero hours contracts. One of these has been on long-term sick leave and had left the club by the end of the academic year. We have employed two new members of staff and finished the year with 7permanent members of staff.

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Ratios of staff to children remained above those used at other clubs/the levels required by Ofsted. The trustees committee has continued to invest in the wellbeing and personal development of staff. We invested in staff training for two members of staff to receive training in Level 3 Paediatric First Aid. We have also updated our staff sickness policies. We have continued to use the website and online registration system set by the OSC’s Chair. This year we have also set up a closed WhatsAPP group voluntarily joined by parents to be used as a platform for communication between parents and the OOSC team and for updates and announcements. The Trustees have continued to work closely with the Stanbridge Primary School’s management and the OSC comms material are routinely included in the school’s newsletter to maintain awareness among parents. This year one of our trustees has resigned and two new Trustees have joined the committee.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Finances remain healthy. Total income was higher than the previous financial year by £9,745 (£112,458 vs £102,713). This was due to higher number of children using the club. Total expenditure was higher than the previous financial year, with staffing costs pushing up expenses (£92,024 vs 80,520). Despite the additional costs our surplus wa £20,434, slightly lower than in 2023/2024 (£22,193). Our total cash reserves, which includes two savings accounts in addition to our Debit account are £91,177. Staff wages were increased across the board in line with minimum wage increases, in effect for April’s salaries. The club reviewed the financial impact of various potential increases and checked wages for similar roles in the local area for staff on higher-than-minimum wage pay.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We have an informal policy to keep approx 3 months’ running costs eg £20,000-£25,000 in reserve (but in the same bank account) to enable the club to continue running through times where there is less demand (ie fewer pupils) or for emergencies such as the COVID- 19 pandemic. The reserves are unrestricted.
Amount of reserves held	Para 1.22	Our two savings accounts hold the following reserves: 32 Day Notice Account £24,123 95 Day Notice Account £46,336 Debit Bank account £20,434
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income from fees charged for children attending breakfast and afternoon club sessions.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

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Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Foundation Model - CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Application stating they are not barred from acting as a Trustee, followed by internal discussions with applicant as to interest, commitment and suitability for role. Subsequently, appointment by existing committee members, subject to DBS checks and EY2 checks.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charityname	Stanbridge Out of School Club
Other name the charityuses	Stanbridge OOSC
Registered charitynumber	1155687
Charity’s principal address	Stanbridge Primary School, 24 Stanbridge Road Downend Bristol BS16 6AL

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Names of the charity trustees who manage the charity

2 3 4 6	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Chris Moore	Chair	Appointed 05.09.2019	OOSC Committee
	Sarah Taylor	Secretary	Appointed 31 August 2022, left role16/12/2024	OOSC Committee
	Christalla Pithara- McKeown	Treasurer	Appointed 24 July 2023.	OOSC Committee
	Donna Kenny	Trustee	Appointed 24 July 2023; left role17/4/2024	OOSC Committee
	Julia Burleigh	Trustee	Appointed16/12/2024	OOSC Committee
	Caroline Sanders	Trustee	Appointed16/12/2024	OOSC Committee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

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Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signat ure(s) Full name( s) Position (eg Secretary , Chair, etc) Date
	Christopher Moore	Christalla Pithara-McKeown
	Chair	Treasurer
	21/6/2026
	21/6/2026

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CHARITY COMMISSION FOR ENGLAND AND WALES stBnbrfdgp Cutor Schoolelub 1155687 Recei tsand ents accounts CC16a Forlhe wriod from To Section A Receipts and paymenls Endowmèiit lunds funds lunds Al Recei Fee I￿rr 108418 49387 In1￿￿tReCeivEd flr¢¥YfjgJhJluStr￿l 1.256 Sub rotal(Gross income for ARI 112.45B 112.46 55e an see iable. en toia roialrecelpts 111A ents 22 7.249 7,16 6,120 Fr￿ FIov15Km5 ReuefAion ￿r¢hOSe5 270 4T8 3V4 BBnk Staff 748 ÉGO 1,297 16.311 6.582 SBlane5&WEgBs PAYE, Nt sta￿EXp8￿5os Sub total &2,024 92.424 .620 A4 Asset and investment Sub toial Total￿ym￿l1s 92.024 .D24 80.520 Net of recelptsl{paymentsl A5 Transfers between lund A6 Cash funds last year end Cash fun(ts thls yearend 20. 20,434 20. 2Dh34 22,IWJ CCX¥ R1 ISSI 17106Q026 li

Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted nds Endowment lund dlegoiies Bl Cash fund5 20,718 24,12S 46.M6 Totalcash lunds 91.1n atcm511 Unresirictsd runds for￿r￿te Reslricled fvnds ETrdowment lunds Cutr•ntV41u B3 In¥o$imot)t a$$0 FundtowNth Cu[ront￿l B4 Asset5 retalnpd for the charlty'5 own u59 U￿￿$￿ICI￿ FuThJ Fundtowhlch B5 LlablllUo$ s￿￿d bY0￿ar￿trU￿0g b8trdfotallth&trnL4t Date of roval S(qnatu Print Nème er Mooro 221612026 211612026 CCXX R2xc¢X￿tI IS51 17106Q026 12

CHARITY COMMISSION FOR ENGLAND AND WAiE5 Independent examinerfs report on the accounts Section A IndÈpendent Examiner's Report Report to the truste88 Ctta(￿ P4am STANBRIDGE OUT OF SCHOOL CLUB On accounts for th• ygar ondad 31 AUGUST 2025 Charty no lif any) 1155687 Set out on pages Iremern￿r lo kn¢ludethe pa9è fMY*wsofg&drtiofflalah9¢161 l ￿port to the tru8teg8 orn my examination of the accounts of the above chanty Iyhe Tru5fi for the year ended 3110812024 RospL)n8ibilitles and basis of r&port A8 the ¢harity'5 tnstee8. you a￿ ￿SPOnsIble for the preparatyon of the accounts in aKordance with the requiiements ol the Charit￿$ Ad 2011 llhe Act'i. I ￿pDrt in respect of rny examination ol the Trust'8 a(thunts cartied out under section 145 of the 2011 Ad and in carrying out my examination, I have followèd all the applicable Directions given by the Charity Cornrnission under section 14515llbl of the Act. Independent I have completed my examination. I confimi that no material matters have examlner'$ $tatgment com8 to my attention in connection with the examination loth6r than that di8dosed below V whi¢h give8 me cause to believe thal in. any Material respe¢t'. the accounting records were not kept in accordance with $ectKJn 130 ol the Charities kt,. or the accounts did not ac¢ord with the accounting records,. or the aGcounts did not comply with the appliCa￿e r8quirements eoneemin9 the form and conl8nt of ac¢ount5 Set out in the Chariti8S IAccounts and Reportsl Regulations 2008 othar than any requirement thatthe aceount8 give a Irue and fairf view which is not a matter con$KIe￿￿ as part of an independent exarnination. I have no cOn￿rn$ and have come across no other matters in connection with the examination to which attention should be drawn in this Teport in ordef to enable a proper und8r8tanding of the accounts to b8 raached. Sign8d'. Dots: 1510612026 Name: James Comer FCCA Relevant prof•ssional qualillcationlsl or body lif anyl: FCCA Addr•#$: Northfield House, Shurdington Road, Bentham. Chettenham, GL514AU IER Oet 2018 13

Section B Disclosure Only cornplete rfthe exarniner needs to hi9hlighl material mattels of ¢on¢ern 1888 CC32, Independent exarnination of charity accounts.. directions and ouidance for examinersl. Gl¥9 h8r8 bri¢1 detai18 of any items that the examiner wishes to disclose. IER Oct 2018 14