2022-08-31-accounts

Stanbridge Out of School Club Registered Community Interest Organisation 1155687 Statement of Financial Activities to 31st August 2022

The following accounts have been prepared in accordance with the Statement of Recommended Practice (SORP) issued by the Charity Commission to comply with the Executive Committee's obligations as the trustees of the Charity for keeping accounting records

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||||| |---|---|---|---| |2022|2022|2021|2021| |Income| |Subscriptions & Donations| |Donations & Legacies|0|550| |Fee Income|93,074|73,779| |HMRC JRS Grant|0|1,218| |Sundry|169|85| |Petty Cash Income|0|12| |Staff Reimbursement|0|658| |Fee Refund|0|(94)| |93,243|76,208| |Total Income|93,243|76,208| |Expenditure| |Direct Charity| |Insurance|432|395| |Telephone|280|136| |Rent|7,500|7,057| |Office|132|268| |Food Provisions|4,705|2,636| |Subscriptions & Membership|473|558| |Recreation Purchases|1,062|177| |Advertising|373|0| |Equipment|1,138|905| |Professional Expenses|1,578|94| |Health & Safety|59|24| |New Resources|143|0| |Cleaning Materials|0|614| |Admin Expenses|0|78| |Petty Cash Expenditure|0|1,310| |Depreciation|678|0| |18,553|14,252| |Staffing| |Bank Staff|1,364| |Payroll Services|677|575| |Pension|603|515| |Salaries & Wages|67,192|58,953| |PAYE|2,560|2,383| |Staff Training|167|342| |Staff Expenses|487|157| |Uniforms|0|380| |Total Staffing|71,686|64,669| |Total Expenditure|90,239|78,921| |Surplus/Deficit|3,004|(2,713)| |Retained Funds B/fwd|39,975|42,688| |Total Funds|42,979|39,975| |Funded By:| |Current Accounts|43,657|39,975| |Less Depreciation Charge|(678)| |42,979|39,975|

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Notes to the Accounts

1. The accounts are prepared on a receipts and payments basis and no account has been taken of accrued/ prepaid income or expenditure

Independent Examiners Report to the Trustees of Stanbridge Out of School Club

Respective responsibilities of Trustees and Examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the charities act) and that an independent examination is needed.

It is my responsibility to:

.	examine the accounts under section 145 of the Charities Act
.	to follow the procedures laid down in the general Direction
.	given by the Charity Commission (under section 145(5)(b) of the
.	Charities Act) and
.	to state whether particular matters have come to my attention

Basis of Independent Examiners Statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The

procedures undertaken do not provide all the evidence that would be required in in audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below,

Independent Examiners Statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that in, any material respect, the requirements to keep accounting records in accordance with section 130 of the Charities Act

to prepare accounts which accord with the accounting records and comply with the

with the accounting requirements of the Charities Act have not been met; or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

M J Bowles

MJIB Accounting Ltd

June 2023

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Signed by one or two trustees on behalf of all the trustees
Signature Print name Position Date
Jane Evans Treasurer 16.06.2023
Chris Moore Chair 16.06.2023
Trustees’ Annual Report for the period TRUSTEES ANNUAL REPORT
From 01/09/21 Period start date To 31/08/22 Period end date
Charity name: Stanbridge Out of School Club
Charity registration number: 1155687
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Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the CIO are: a) To provide the necessary facilities for the daily care, recreation and education of children during out of school hours on the Stanbridge Primary S h l it d b) To advance the education and training of persons in the provision of such care, education and recreational facilities.
		The trustees have had regard to the guidance issued by the Charity Commission on public benefit and have agreed to the Club’s purposes as detailed below.

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We see the OSC as having four
purposes relating to advancing the
education of children in the
Downend area, through the
provision of out of school childcare
at a modest cost.
Our first purpose is to further
advance the provision of supervised
play activities on the Stanbridge
Primary School site eg basketball,
football, group games such as ‘tag’,
playing on the school field play
equipment or using equipment such
as skipping ropes, hula hoops,
footballs etc
Summary of the main The second purpose is to supplement
activities in relation to the creative opportunities available
those purposes for the to the children, allowing them to
public benefit, in Para 1.17 and 1.19 express themselves through craft
particular, the activities, activities eg marking cards/presents
projects or services for Mother’s Day/Father’s Day, or
identified in the accounts. Christmas/Easter decorations,
learning paper crafts such as origami
etc
The third purpose teaches the
children to be ‘good global citizens’,
supporting the work of the primary
school, by providing information on
and arranging activities on
protecting the environment. For
example, reusing or recycling craft
materials or recycling food and drink
packaging.
The fourth purpose furthers the
children’s life skills, again supporting
work undertaken by the primary
school, by instilling values of respect
for others and themselves eg by
giving children responsibility for
clearing up or taking orders for
snacks etc.
Statement confirming
whether the trustees have
had regard to the guidance Para 1.18 See previous answer.
issued by the Charity
Commission on public
benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Policy on grant making Para 1.38
Policy on social
investment including program related Para 1.38
investment
Contribution made by volunteers Para 1.38
Other
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Achievements and Performance

SORP reference

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The Club continued to run effectively
through the final leg of the COVID
pandemic, moving back into one
room after the year-group bubble
system was disbanded by the school.
Club leader and founder Jayne Uren
resigned in December 2021 and after
an open recruitment and interview
process, long-standing deputy Nikki
Morris was appointed as leader in
January 2022. A new recruit joined
us as deputy in February 2022, and
we also replaced other employees
who left during this financial year,
starting the year with 9 staff
members and ending the year with 7
(our admin assistant is now self-
employed but still works for the
club).
We invested in new equipment (staff
laptops, iPads and games for the
children), staff training, and also
Summary of the main extended opening hours from a
achievements of the 5.45pm end to 6pm end, with no
charity, identifying the additional charge.
difference the charity’s
work has made to the Para 1.20
circumstances of its
beneficiaries and any After low use periods in lockdowns,
wider benefits to society we were able to take on more
as a whole. children in each session.
Minimum wage pay increases were
implemented and for those on
higher wages pay was reviewed and
increased in line with inflation.
We have continued to review our
administration and financial
processes.
Payroll and pension calculations
continue to be outsourced, and we
also used other professional services
eg accountant for light exam of
20/21 accounts, plus HR
consultancy.
In line with our long-term aim to
become a cashless organisation, we
stopped using Petty Cash in March
2021 (previous financial year) and
this year invested in a card machine
for parents to pay on the day for ad
hoc sessions.
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Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

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In 2021/22 we finished the year with
a small surplus, a very good result
coming out of two years of COVID,
especially compared to the small
losses we made in both the previous
financial years.
Take-up of the club has increased,
and although costs have also
increased, we have been able to
increase our fee income significantly
on the last financial year.
Finances remain healthy despite
investment in new equipment (eg
staff laptops, games for the
children), as well as higher costs on
staff due to recruitment, wage
increases and more qualified/higher
paid staff on the books.
Review of the charity’s
financial position at the Para 1.21
end of the period Session prices were increased to
ensure the organisation is able to
cover its costs and retain suitably
qualified staff while offering a good
service. Session prices had remained
the same for many years and are still
lower than other similar local
services.
Ad hoc session prices saw a higher
increase than regular bookings, to
encourage parents to use this option
for emergencies only, as this makes
it easier for the Club to ensure
appropriate staffing levels for each
session.
We invested in a card reader for
parents using ad hoc sessions to
track these payments and reduce the
admin burden.
We have an informal policy to keep 3
months’ running costs eg £20,000-
£25,000 in reserve (but in the same
bank account) to enable the club to
continue running through times
where there is less demand (ie fewer
Statement explaining the pupils) or for emergencies such as
policy for holding reserves Para 1.22 the COVID-19 pandemic. The
stating why they are held reserves are unrestricted and were
not used in this financial year. The
club remains in high demand and has
been able to stay open and running
while other local out of school clubs
closed down due to running
difficulties during the pandemic.
Amount of reserves held Para 1.22 See answer above.
Reasons for holding zero reserves Para 1.22 N/A
Details of fund materially in deficit Para 1.24 None
Explanation of any
uncertainties about the Para 1.23 N/A
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
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The charity’s principal Income from fees charged for
sources of funds (including children attending breakfast and
any fundraising) afternoon club sessions.
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the
principal risks facing the
charity
Para 1.46
Other
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Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
	Para 1.25	Constitution
(trust deed, royal charter)
How is the charity
constituted?
	Para 1.25	Foundation Model - CIO
(e.g unincorporated
association, CIO)
		Application stating they are not
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	barred from acting as a Trustee, followed by internal discussions with applicant as to interest, commitment and suitability for role. Subsequently, appointment by existing committee members, subject to DBS checks and
		EY2 checks.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees Para 1.51

The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other

Reference and Administrative details

Charity name	Stanbridge Out of School Club	Stanbridge Out of School Club
Other name the charity uses	Stanbridge OSC
Registered charity number		1155687
	Stanbridge Primary	School,
Charity’s principal address	24 Stanbridge Road
	Downend
	Bristol BS16 6AL

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
			Since inception,
1	Mrs Jayne Uren	Club Leader	appointed 13.12.2013, resigned	OSC Committee
			December 2021
2	Mr Chris Moore	Chair	Appointed 05.09.2019	OSC Committee
			Appointed
			23.06.2016, resigned
3	Mr Adam Lawrence	Secretary	as Secretary	OSC Committee
			September 2022,
			stayed on as Trustee.
4	Mrs Jane Evans	Treasurer	Appointed 01.09.2019	OSC Committee
			Appointed
5	Mrs Mandy Tucker	Trustee	05.03.2015, resigned	OSC Committee
			August 2021.
6	Sarah Taylor	Trustee	Appointed 31 August 2022	OSC Committee
7
8

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A

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Name and objects of the
charity on whose behalf
the assets are held and N/A
how this falls within the
custodian charity’s objects
Details of arrangements
for safe custody and
segregation of such assets N/A
from the charity’s own
assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

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The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Signature(s)
Full name(s) Christopher Moore Jane Katherine Evans
Position: Chair Treasurer
Date: 16.06.23
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