Trustees’ Annual Report for the period
From 1 July 2020 To 30 June 2021
Charity name: Grace House Cambodia Trust
Charity registration number: 1155678
Objectives and Activities
SORP reference Summary of the Para 1.17 purposes of the charity The purpose of Grace House as set out in its Cambodia Trust (the “Charity”) is governing document to help relieve poverty in Siem Reap Province, Cambodia through the provision of access to education, healthcare, safe and secure housing, sanitation and potable water, to support families in caring for each other, to encourage sustainability, and to encourage young people to take an active part in their local community. The prevention or relief of poverty Provide food aid, assist with housing, sanitation and potable water for those in need. The advancement of education Provide English language lessons and extra-curricular activities to compliment the state education received; provide vocational skills training and encourage learning in adults and young people; and, provide funding for young people to access further education. The relief of those in need by - virtue of age, ill health, disability, fnancial hardship or other disadvantage
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Provide food aid, access to
healthcare and financial assistance
in times of need.
The advancement of citizenship or
community development
Encourage young people to play
an active part in their local
community; and, provide
leadership training.
The promotion of equality for all
and social inclusion
Encourage inclusion in the
community of people who may
face exclusion consequent upon
disability, age, race, gender or
sexual orientation.
Summary of the main Para 1.17 and
1.19
activities in relation to The Charity raises funds via grants
those purposes for the and fundraising to enable pursuit
public benefit, in
of its charitable objectives. The
particular, the activities,
Charity partners with Grace House
projects or services
Community Centre (“GHCC”) in
identified in the
accounts. Cambodia to deliver the following
activities:
• Providing education and family
support to rural villages near Siem
Reap, Cambodia.
• Education in English language,
general education and the arts,
early years education in Khmer.
• Education programme for
children with disabilities.
• Supporting families with health
care, state school retention, house
repairs, safe electricity, water
wells, clean drinking water, a safe
house and micro loans.
GHCC is a Cambodian-registered
non-governmental organisation,
number 580. The Charity aims to
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raise awareness of GHCC, support with fundraising, and is there to give advice on important decisions affecting GHCC’s work. GHCC is run by a local board of directors who make decisions about the day-to-day running of GHCC. Being a significant donor to GHCC, the Charity is consulted on decisions that have a significant financial implication for GHCC. Statement confirming Para 1.18 Trustees are sent this document whether the trustees via email and have regard to this have had regard to the guidance guidance issued by the Charity Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the diference the charity’s work has made to the circumstances of its benefciaries and any wider benefts to society as a whole. |
Para 1.20 | The collaboration between the Charity and GHCC allows for continued provision of education programmes to 149 children and 25 special needs children, while supporting families with micro- loans, clean water, sanitation, and food aid. During this year, due the worldwide Covid-19 pandemic, the Trustees and GHCC volunteers have been unable to travel to Cambodia, this has meant less income from donations. The Trustees have run fundraising campaigns to help make up for this shortfall. GHCC has been closed by government order, or only been able to ofer limited programmes throughout the year and local families have been fnancially afected by the lack of tourism and by foods but have been supported by the Charity and GHCC throughout. |
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Additional information (optional)
You may choose to include further statements where relevant about:
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The Charity has been successful in
securing funding to enable
Achievements against Para 1.41 continued pursuit of its charitable
objectives set
objectives. The Trustees held
regular video meetings with staff
at GHCC and offered advice and
guidance.
There have been a few small
fundraising initiatives, and these
Performance of have met the targets set.
fundraising activities Para 1.41
However, GHCT have not managed
against objectives set
to secure any new grants for this
year.
N/A
Investment performance Para 1.41
against objectives
N/A
Other
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Financial Review
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Review of the charity’s Para 1.21 At the year end, the Charity had
financial position at the net resources of £40,563, a
end of the period decrease of £3,854 over the prior
year. Total receipts decreased by
£4,434.
Statement explaining Para 1.22 The Charity’s Reserves have been
the policy for holding so designated because the
reserves stating why Trustees believe the holding of
they are held Reserves to be in the best
interests of the Charity. They
recognise that the Charity may at
times require funds in reserve to
address issues arising as a result
of: contingencies; cash flow;
commitments; and, if necessary,
closure.
Contingencies
Contingencies are unpredictable
events that were they to occur
could result in a negative financial
impact on the Charity.
Contingencies may include large
variations in income, or
emergencies in respect of which
the Charity is required to increase
expenses compared to
expectations. Contingencies may
in extreme cases threaten the
long-term viability of the Charity;
the Trustees thus maintain
Reserves to accommodate
unpredictable events that may
result in increased costs and/or
expenses being incurred.
Cashfow
Cash flow relates to the timing of
receipts and payments. Where
there is a significant mismatch in
the occurrence of receipts and
payments, the Charity may face
difficulties in continuing to pursue
its charitable activities as planned
and/or meet other obligations. The
Trustees recognise that the Charity
has little scope to borrow funds to
bridge any gaps between the
timing of income and expenditure
and thus maintain Reserves to
accommodate a short-term
imbalance between receipts of
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donations and or grants and
expenses incurred in pursuit of
charitable activities.
Commitments
Commitments include both those
activities that the Trustees
consider ‘must be done’ and
‘would be nice to do.’ The Trustees
acknowledge that for reasons such
as a lack of expected funding the
Charity may not be able to carry
out all those activities it wishes to
undertake, and accordingly the
Trustees maintain Reserves to
accommodate commitments that if
avoided would be to the detriment
of the Charity and its objectives.
Closure
Closure of the Charity would arise
if in the opinion of the Trustees the
Charity had reached the end of its
useful life; for example, due to
non-viability as a result of a lack of
adequate funding. The Trustees
seek to manage the Charity in a
sustainable way; accordingly, the
Trustees maintain Reserves that
they reasonably expect would
allow the Charity to continue in
operation whilst the Trustees
complete their obligations as part
of a closure of the Charity.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
Funding has been received from
The charity’s principal the public via online donation
sources of funds pages, and from organisation such
(including any Para 1.47 as Danson Foundation and
fundraising)
Greenergy International.
Investment policy and N/A
objectives including any
social investment policy
adopted Para 1.46
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The Covid-19 pandemic has
affected the trustees and
A description of the Para 1.46 volunteers being able to visit the
principal risks facing the project, affecting fundraising
charity efforts and donations from
volunteers.
Extra funds needed for food
packages to support the
community when jobs and access
to food was limited.
N/A
Other
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Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are selected and
methods including appointed as required from
details of any engaged members of the public.
constitutional provisions
At least 2 Trustees must agree
e.g. election to post or
election of new members.
name of any person or
body entitled to appoint
one or more trustees
Additional information (optional)
You may choose to include further statements where relevant about:
All volunteers have signed:-
Trustee Code of Conduct
Policies and procedures adopted for the Para 1.51 Conflict of Interest
induction and training of
trustees
During this year GHCT have
updated the following policies:-
The charity’s Equality and Diversity Policy
organisational structure Para 1.51
Financial Management and
and any wider network
Resources
with which the charity
Expenses Policy
works
The Charity partners with GHCC in
pursuit of its charitable objectives.
Relationship with any Para 1.51 GHCC is a Cambodian-registered
related parties
non-governmental organisation,
number 580. The Charity aims to
raise awareness of GHCC, support
with fundraising, and is there to
give advice on important decisions
affecting GHCC’s work. GHCC is
run by a local board of directors
who make decisions about the
day-to-day running of GHCC. Being
a significant donor to GHCC, the
Charity is consulted on decisions
that have a significant financial
implication for GHCC.As part of its
support, the Charity requires
evidence that GHCC is complying
with all applicable laws and
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maintaining a good standard of management, and has adequate and appropriate policies in place. GHCC provides regular reports and feedback to the Trustees. Other N/A
Reference and Administrative details
Charity name Grace House Cambodia Trust Other name the charity N/A uses Registered charity number 1155678 Charity’s principal address 109 Farriers Road Epsom Surrey KT17 1LR
Names of the charity trustees who manage the charity
-
Trustee name Office (if any)
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1 Diana Mihalop Chair 2 Jennifer Jones Treasurer 3 Josh Nowak Secretary 4 Bridget Cordory Carmel Phelan
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5 Annette Wood
-
6 7 8 9
-
10 11 12 13 14 15 16
Name of person (or body) Dates acted if not for entitled to appoint trustee whole year (if any)
17
18 19 20
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Joshua Nowak Full name(s) Diana Mihalop Position (eg Chairperson of Trustees Secretary Secretary, Chair, etc)
Date 12/04/2022
Independent examiner's report on the accounts
Section A
Independent Examiner’s Report
Report to the trustees/ Charity Name Grace House Cambodia Trust members of
On accounts for the year ended Set out on pages
30 June 2020
1A to 2A
Charity no 1155678 (if any)
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended ~~30 / 06 / 2020 30/06/2021.~~ .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Graham Leitch Date: ~~20/02/2022 21/04/2022~~ Name: Graham Leitch Relevant professional Institute of Chartered Accountants of Scotland qualification(s) or body (if any): Address: 17 Hawkesfield Road London SE23 2TN
1
October 2018
IER
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of n/a any items that the examiner wishes to disclose .
2
October 2018
IER
| GRACE HOUSE CAMBODIA TRUST | GRACE HOUSE CAMBODIA TRUST | No 1155678 | |||
|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | ||||
| For the period from |
01-Jul-20 | To | 30-Jun-21 |
| Section A Receipts and payments | Section A Receipts and payments | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | ||||||
| to the nearest | £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | ||||||||||
| VOLUNTARY RECEIPTS | 26,274 | - | - | 26,274 | 30,708 | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| Sub total(Gross income for AR) | 26,274 | - | - | 26,274 | 30,708 | |||||
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
VOLUNTARY RECEIPTS |
26,274 | - | - | 26,274 | 30,708 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 26,274 | - | - | 26,274 | 30,708 | ||||
| A2 Asset and investment sales, (see table). |
- - - - |
- - - - |
- - - 26,274 |
||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 30,708 | |||||||||
COSTS OF CHARITABLE ACTIVITIES |
30,128 | - | - | 30,128 | 10,430 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total | 30,128 | - | - | 30,128 | 10,430 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | |||||||||
| - | |||||||||
| Sub total | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 10,430 | |||||||||
| - 3,854 |
20,278 | ||||||||
| - | - | ||||||||
| 44,417 | 24,139 | ||||||||
| 40,563 | 44,417 |
CCXX R1A accounts (SS)
21/04/2022
1A
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) CASH AT BANK Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 40,563 - - - - - 40,563 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Joshua Nowak Diana Mihalop |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval | |||
| Joshua Nowak | 21/04/2021 | ||
| Diana Mihalop | 24/04/2021 |
CCXX R2A accounts (SS)
21/04/2022
2A