## **Trustees’ Annual Report for the period**
**From 1 July 2020 To 30 June 2021**
**Charity name: Grace House Cambodia Trust**
**Charity registration number: 1155678**
## **Objectives and Activities**
SORP reference Summary of the Para 1.17 purposes of the charity The purpose of Grace House as set out in its Cambodia Trust (the “Charity”) is governing document to help relieve poverty in Siem Reap Province, Cambodia through the provision of access to education, healthcare, safe and secure housing, sanitation and potable water, to support families in caring for each other, to encourage sustainability, and to encourage young people to take an active part in their local community. The prevention or relief of poverty Provide food aid, assist with housing, sanitation and potable water for those in need. The advancement of education Provide English language lessons and extra-curricular activities to compliment the state education received; provide vocational skills training and encourage learning in adults and young people; and, provide funding for young people to access further education. The relief of those in need by - virtue of age, ill health, disability, fnancial hardship or other disadvantage
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Provide food aid, access to
healthcare and financial assistance
in times of need.
The advancement of citizenship or
community development
Encourage young people to play
an active part in their local
community; and, provide
leadership training.
The promotion of equality for all
and social inclusion
Encourage inclusion in the
community of people who may
face exclusion consequent upon
disability, age, race, gender or
sexual orientation.
Summary of the main Para 1.17 and
1.19
activities in relation to The Charity raises funds via grants
those purposes for the and fundraising to enable pursuit
public benefit, in
of its charitable objectives. The
particular, the activities,
Charity partners with Grace House
projects or services
Community Centre (“GHCC”)* in
identified in the
accounts. Cambodia to deliver the following
activities:
• Providing education and family
support to rural villages near Siem
Reap, Cambodia.
• Education in English language,
general education and the arts,
early years education in Khmer.
• Education programme for
children with disabilities.
• Supporting families with health
care, state school retention, house
repairs, safe electricity, water
wells, clean drinking water, a safe
house and micro loans.*
* GHCC is a Cambodian-registered
non-governmental organisation,
number 580. The Charity aims to
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raise awareness of GHCC, support with fundraising, and is there to give advice on important decisions affecting GHCC’s work. GHCC is run by a local board of directors who make decisions about the day-to-day running of GHCC. Being a significant donor to GHCC, the Charity is consulted on decisions that have a significant financial implication for GHCC. Statement confirming Para 1.18 Trustees are sent this document whether the trustees via email and have regard to this have had regard to the guidance guidance issued by the Charity Commission on public benefit
## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment N/A Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|The collaboration between the
Charity and GHCC allows for
continued provision of education
programmes to 149 children and
25 special needs children, while
supporting families with micro-
loans, clean water, sanitation, and
food aid. During this year, due the
worldwide Covid-19 pandemic, the
Trustees and GHCC volunteers
have been unable to travel to
Cambodia, this has meant less
income from donations. The
Trustees have run fundraising
campaigns to help make up for
this shortfall. GHCC has been
closed by government order, or
only been able to ofer limited
programmes throughout the year
and local families have been
fnancially afected by the lack of
tourism and by foods but have
been supported by the Charity and
GHCC throughout.||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The Charity has been successful in
securing funding to enable
Achievements against Para 1.41 continued pursuit of its charitable
objectives set
objectives. The Trustees held
regular video meetings with staff
at GHCC and offered advice and
guidance.
There have been a few small
fundraising initiatives, and these
Performance of have met the targets set.
fundraising activities Para 1.41
However, GHCT have not managed
against objectives set
to secure any new grants for this
year.
N/A
Investment performance Para 1.41
against objectives
N/A
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 At the year end, the Charity had
financial position at the net resources of £40,563, a
end of the period decrease of £3,854 over the prior
year. Total receipts decreased by
£4,434.
Statement explaining Para 1.22 The Charity’s Reserves have been
the policy for holding so designated because the
reserves stating why Trustees believe the holding of
they are held Reserves to be in the best
interests of the Charity. They
recognise that the Charity may at
times require funds in reserve to
address issues arising as a result
of: contingencies; cash flow;
commitments; and, if necessary,
closure.
Contingencies
Contingencies are unpredictable
events that were they to occur
could result in a negative financial
impact on the Charity.
Contingencies may include large
variations in income, or
emergencies in respect of which
the Charity is required to increase
expenses compared to
expectations. Contingencies may
in extreme cases threaten the
long-term viability of the Charity;
the Trustees thus maintain
Reserves to accommodate
unpredictable events that may
result in increased costs and/or
expenses being incurred.
Cashfow
Cash flow relates to the timing of
receipts and payments. Where
there is a significant mismatch in
the occurrence of receipts and
payments, the Charity may face
difficulties in continuing to pursue
its charitable activities as planned
and/or meet other obligations. The
Trustees recognise that the Charity
has little scope to borrow funds to
bridge any gaps between the
timing of income and expenditure
and thus maintain Reserves to
accommodate a short-term
imbalance between receipts of
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donations and or grants and
expenses incurred in pursuit of
charitable activities.
Commitments
Commitments include both those
activities that the Trustees
consider ‘must be done’ and
‘would be nice to do.’ The Trustees
acknowledge that for reasons such
as a lack of expected funding the
Charity may not be able to carry
out all those activities it wishes to
undertake, and accordingly the
Trustees maintain Reserves to
accommodate commitments that if
avoided would be to the detriment
of the Charity and its objectives.
Closure
Closure of the Charity would arise
if in the opinion of the Trustees the
Charity had reached the end of its
useful life; for example, due to
non-viability as a result of a lack of
adequate funding. The Trustees
seek to manage the Charity in a
sustainable way; accordingly, the
Trustees maintain Reserves that
they reasonably expect would
allow the Charity to continue in
operation whilst the Trustees
complete their obligations as part
of a closure of the Charity.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
Funding has been received from
The charity’s principal the public via online donation
sources of funds pages, and from organisation such
(including any Para 1.47 as Danson Foundation and
fundraising)
Greenergy International.
Investment policy and N/A
objectives including any
social investment policy
adopted Para 1.46
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The Covid-19 pandemic has
affected the trustees and
A description of the Para 1.46 volunteers being able to visit the
principal risks facing the project, affecting fundraising
charity efforts and donations from
volunteers.
Extra funds needed for food
packages to support the
community when jobs and access
to food was limited.
N/A
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are selected and
methods including appointed as required from
details of any engaged members of the public.
constitutional provisions
At least 2 Trustees must agree
e.g. election to post or
election of new members.
name of any person or
body entitled to appoint
one or more trustees
Additional information (optional)
You may choose to include further statements where relevant about:
All volunteers have signed:-
Trustee Code of Conduct
Policies and procedures adopted for the Para 1.51 Conflict of Interest
induction and training of
trustees
During this year GHCT have
updated the following policies:-
The charity’s Equality and Diversity Policy
organisational structure Para 1.51
Financial Management and
and any wider network
Resources
with which the charity
Expenses Policy
works
The Charity partners with GHCC in
pursuit of its charitable objectives.
Relationship with any Para 1.51 GHCC is a Cambodian-registered
related parties
non-governmental organisation,
number 580. The Charity aims to
raise awareness of GHCC, support
with fundraising, and is there to
give advice on important decisions
affecting GHCC’s work. GHCC is
run by a local board of directors
who make decisions about the
day-to-day running of GHCC. Being
a significant donor to GHCC, the
Charity is consulted on decisions
that have a significant financial
implication for GHCC.As part of its
support, the Charity requires
evidence that GHCC is complying
with all applicable laws and
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maintaining a good standard of management, and has adequate and appropriate policies in place. GHCC provides regular reports and feedback to the Trustees. Other N/A
## **Reference and Administrative details**
Charity name Grace House Cambodia Trust Other name the charity N/A uses Registered charity number 1155678 Charity’s principal address 109 Farriers Road Epsom Surrey KT17 1LR
## **Names of the charity trustees who manage the charity**
- **Trustee name Office (if any)**
- 1 Diana Mihalop Chair 2 Jennifer Jones Treasurer 3 Josh Nowak Secretary 4 Bridget Cordory Carmel Phelan
- 5 Annette Wood
- 6 7 8 9
- 10 11 12 13 14 15 16
**Name of person (or body) Dates acted if not for entitled to appoint trustee whole year (if any)**
17
18 19 20
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s)** Joshua Nowak **Full name(s)** Diana Mihalop **Position (eg** Chairperson of Trustees Secretary **Secretary, Chair, etc)**
**Date** 12/04/2022
## **Independent examiner's report on the accounts**
**Section A**
## **Independent Examiner’s Report**
**Report to the trustees/** Charity Name Grace House Cambodia Trust **members of**
**On accounts for the year ended Set out on pages**
30 June 2020
1A to 2A
**Charity no** 1155678 **(if any)**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended ~~**30 / 06 / 2020** 30/06/2021.~~ .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention ~~(other than that disclosed below *)~~ in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** Graham Leitch **Date:** ~~20/02/2022 21/04/2022~~ **Name:** Graham Leitch **Relevant professional** Institute of Chartered Accountants of Scotland **qualification(s) or body (if any): Address:** 17 Hawkesfield Road London SE23 2TN
1
**October 2018**
**IER**
**Section B**
## **Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** n/a **any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**
|**GRACE HOUSE CAMBODIA TRUST**|**GRACE HOUSE CAMBODIA TRUST**||**No 1155678**|||
|---|---|---|---|---|---|
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|01-Jul-20|**To**|30-Jun-21|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
||**Unrestricted**
**funds**|||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
||**to the nearest**|**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**|||||||||||
|VOLUNTARY RECEIPTS|**26,274**|||**-**||**-**||**26,274**||**30,708**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**26,274**|||**-**||**-**||**26,274**||**30,708**|
||||||||||||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|
|
VOLUNTARY RECEIPTS|**26,274**||**-**||**-**||**26,274**||**30,708**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**26,274**||**-**||**-**||**26,274**||**30,708**|
|**A2 Asset and investment sales,**
**(see table).**|||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**26,274**|||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**30,708**|
|||||||||||
|
COSTS OF CHARITABLE ACTIVITIES|**30,128**||**-**||**-**||**30,128**||**10,430**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**30,128**||**-**||**-**||**30,128**||**10,430**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_**|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**10,430**|
|||||||||||
||**-**
**3,854**||||||||**20,278**|
||**-**||||||||**-**|
||**44,417**||||||||**24,139**|
||**40,563**||||||||**44,417**|
CCXX R1A accounts (SS)
21/04/2022
1A
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
CASH AT BANK
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**40,563**
**-**
**-**
**-**
**-**
**-**
**40,563**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Joshua Nowak
Diana Mihalop|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of approval|
|||Joshua Nowak|21/04/2021|
|||Diana Mihalop|24/04/2021|
CCXX R2A accounts (SS)
21/04/2022
2A