Trustees, Annual Report for the period IOMMISSI Period start date 1st April Period end date 31:, March 2024 2025 From To Section A Reference and administration details Charity name Anlaby Park Community Library Other names charity is known by Registered charity number (if any) 1155677 Charity's principal address The Greenway Anlaby High Road Hull Postcode HU4 6XH Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office lif any) Name of person (or body) entitled toa oint trustee ifan Mandy Abdulla Margaret Clarke John Palmer Treasurer Paula Suddards Secretary Chair Gabrielle Bradford Haroldo Herrera- Richmond Gill Meetoo Joanne Wilkinson 01104124-30108124 Adam Farrah 10 Zoe Dalton Steven Ashton 08105124-31103125 12 Beverley Leak Names of the trustees for the charityg if any, (for example, any custodian trustees) Name Dates acted if not for whole 08105124-31103125 ear Names and addresses of advisers (Optional information) TAR March 2012
e of adviser External scrutiny of accounts - chartered Accountant Name Matthew Stephen Kendall (ACA) Address Kendall Accountancy Services Ltd, 2 Exeter Street, New Village Road, Cottingham, HU16 4LU Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document log Ii-ust deed, Loiisli IL..11011 I How the charity is constituted leg. trust, association, company I Charitable Incorporated Organisation Trustee selection methods leg appoiiiled by elected l)yl Elected annually via Members at the AGM Additional governance issues (Optional information) The CIO has procedures for the recruitment, selection, induction and training of volunteers. You may choose to include additional information, where relevant, about.. The CIO has a number of policies including Safeguarding of Children, Safeguarding of Vulnerable Adults, Data Protection, Equal Opportunities and Diversity and Complaints. policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity The CIO works closely with Hull City Council in order to deliver a library service to the community but is independent of it. The CIO works with other groups, organisations and companies to deliver our aim to provide a library service and community activities for all ages and interests. relationship with any related parties" trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities 1)To advance the education of the general public in Kingston upon Hull and the surrounding area, in particular but not exclusively by the provision of a lending library. Summary of the objects of the charity set out in its governing document 2)To further or benefit the residents of Kingston upon Hull and the surrounding area without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and local authorities, voluntary and other organisations in a common effort to advance education and to rovide facilities in the TAR March 2012
interests of social welfare for recreation, leisure time occupation with the objective of improving the conditions of life for the residents. Provide a comprehensive lending library free of charge and space for library users to use library facilities, including computers, for a broad range of activities. Provide educational and community activities through'.- Educational talks by guest speakers Providing space available to 3rd parties to use for educational or recreational purposes including local schools, clubs and various local groups. Children's activities Infant groups Large and small community events Surgeries for local councillor, MP and as a Polling Station. Facilities for local people to meet up over a cuppa during open hours. Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The Trustees of APCL confirm that they have taken full regard of the guidance issued by the Charity Commission on Public Benefit. The Trustees ensure that all the activities carried out by the CIO are fully compliant with the guidance and demonstrate that the CIO'S purpose is for the public benefit. Additional details of objectives and activities (Optional information) TAR March 2012
We do not provide grants. We have one member of paid staff (part time - Operational Manager). The majority of library and associated activities are all managed and run by volunteers. We calculate that approximately 5000 hours of volunteer activity were completed in the year. You may choose to include further statements, where relevant, about.. Total 'in kind, income.'_ 5000 x £11.OOph £55,000 policy on grantmaking; policy programme related investment. The CIO has approximately 80 volunteers. Volunteer roles are varied including.. Trustees Library Shift Leaders Library Assistants Fundraising Committee Coffee Corner volunteers Event coordinators and volunteers Activity coordinators Cleaners Cakelcraft goods makers Leaflet delivery Website design Minor maintenance and morel contribution made by volunteers. Section D Achievements and performance TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year Ensured good governance with an elected committee, regular committee meetings with minutes that are made available to all members. A surplus of funds of £129,123 for the year which prepared us financially for our obligations during 2025126. Had regular meetings with Hull City Council library services on library systems and Produres, which included improving age and quality of book stock. Had monthly trustee meetings and yearly AGM. Had monthly IT meetings with Hull City Council to improve resolution of IT issues and ensure smooth installation of any software or hardware required. Continued training staff where required including outsourcing some training e.g First Aid. Employed a part time Operations Manager to manage the operations of the library and ensure continuity between shifts. Regular meetings started with Hull City Council managing the building improvement project. Achieved our charitable objectives through our activities.. A lending library service 5 days per week throughout the year made available free of charge to all members of the public. Members not only have access to books but also other resources and access to Public Network computers. Community events including Music on the Green, Spring Fair and a Christmas Carol event, also various themed events in library grounds e.g., Coronation Celebration, Nature Scarecrow Hunt, and in the library a Halloween party. Community activities included Baby Bounce, Craft Club, Art Club, Bridge Club, and Book Clubs. Activities by external users i.e. Chess Club, Group meetings, social events, Educational Baby sessions, AGE UK meetings, Alzheimer's meetings, MP and local councillor surgeries. Community space as a meeting place for people to chat and socialise, including a coffee corner. School visits Library made available as a local election polling station. Summer Reading Challenge for children. Educational talks started running again. Adult literacy one to one sessions. TAR March 2012
Section E Financial review The charity has a written reserves policy stating reserves of 3 months of costs excluding event expense, which based on 2024125 accounts equals a reserves value of £10,381 required. However, the Trustees regularly review funding to ensure we have sufficient minimum reserves to meet future known expenditure. Brief ststement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional information) Our principal source of funding is through cash fundraising with occasional larger donationslsmall grants received. You may choose to include additional information, where relevant about= the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. All expenditure has supported the key objectives of the charity by enabling us to operate the library, to run community activities and maintain the building we operate in to ensure it is safe and accessible to Section F Other optional information Plans from April 2025.. Improve website and Wifi access in library. Secure a long-term lease on the library building with Hull City Council. Continue to invest in equipment to ensure safe and successful events. Continue to improve the building.. Ensure the building has a long-term future through working with Hull City Council to get the property underpinned. Look into extending the building to offer a larger social area for refreshments and other activities. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s Full name{s) Position (eg Secretary, Chair, etc) ASA foJ CA41i£MAJ 23.01. 20!G Date TAR March 2012
CHARITY (OMMISSION Receipts and payments accounts CC16a For the period from To Section A Receipts and payments Unrestricted funds to the noar•st Restricted funds Endowment funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to thè nèarèst £ A1 Receipts Mixed Media Rent81 Photocopying & Printouts Fines & Reservations Refreshments Library ActivilieslTalks Misc Sales Events Individual Donations Other Donations Grants Hire of piemi5es to 3rd parties Interest and Other Income 510 28 6,285 5,335 1,804 29,283 1,800 2,630 510 28 6,285 5,335 1.804 29,283 1,800 2,630 22,060 3,110 3,730 22,060 3,110 3,730 Sub total (Gross income for AR) 54.518 22.060 76,57B A2 Asset and Investment sales. (see tablel- Sub total Total receipts 54,518 22,060 76.578 A3 Payments Rates Gas, Electricity, Vvaler Slalionery, Printing, Postage Telephones, Broadband Buildings & Maintenance Expense Insurance Legal & Professional Fees Library Malerialslconsumables Licences. Regislralions Library AclivitieslTalks Expense Library Equipment Kitchen Equipment Buildings Improvemen15 Refreshments Expense Event Expense Volunteer Engagement & Training Gifts, Honarariums Finance costs Wages, Nl and Pension costs Sub total 503 3,609 1,056 6.414 6.172 2,276 168 473 205 1,343 678 65 S03 3,609 1,056 6,414 6,172 2.276 168 473 205 1.343 978 65 300 565 15,008 3,393 S65 17,008 3.393 2,000 148 14,155 56,231 148 14.155 58.531 2,300 A4 Asset and investment purchases, (see table) Sub total Total payments 56,231 2,300 58,531 Net of receipts/(payments) AS Transfers between funds A6 Cash funds last year end Cash funds this year end CCXX R1 accounts ISSI 1,713 19,760 18.047 111,076 109,363 111.076 129.123 19,760 2310112026
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds tg nearest £ Endowment funds to nèarèst £ Categories Details B1 Cash funds Current bank 109,338 19,760 Cash ft08t 25 Total cash funds 109,363 19,760 (agree balances with recei0$ and paymenis 2ceouniisll Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details Fund to which asset belon Current value tional Details Cost loptionall B3 Investment assets Fund to which assèt belon Curient value tional Detalls Cost (optional) B4 Assets retainod for the charity's own use Fund to which relates Amount due tional When due tional Details 85 Liabilities Signed by one or two trustees on behalf of all the Iruslees Date of roval Signature Print Name JOHN PALMER STEVEN ASHTON 73,1.2 CCXX R2 accounts ISSI 2310112026
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Anlaby Park Community Library On accounts for the year ended 3181 March 2025 Charity no (if any) 1155677 Set out on pages CC16a I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312025. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Matthew Stephen Kendall Relevant professional qualification{s) or body (if any): F.C.A.- ICAEW Address: Kendall Accountancy Services Ltd 2 Exeter Street, Cottingham, East Yorkshire HU16 4LU IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018