Trustees’ Annual Report for the period
From 01.01.2024 Period start date To 31.12.20234 Period end date
Charity name: Malhamdale Agricultural and Horticultural Society
Charity registration number: 1155490
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The improvement of agriculture, horticulture and livestock breeding for the public benefit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The holding of an annual show to judge and improve the breeds of various farm animals; to showcase agricultural machinery; promote local businesses and showcase regional horticulture. The annual show is also an opportunity for local farmers residents and visitors to participate together in a wide range of low key competitions to promote a wider knowledge and understanding of the local rural economy. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The show committee are very grateful for the hard work of our volunteers throughout the year and on Show Day. It would not be possible to run our show without their voluntary time and effort. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Show, a one day event, was held on the Saturday before the bank holiday at the end of August in 2024. On the morning of the Friday before the show field suffered a brief but violent storm which destroyed a number of marquees and exhibition tents but locals, farmers, suppliers and volunteers pulled together salvage the remaining tents and reorganise the show field so that the event could happen the next day. A remarkable achievement from all involved. The show continued with all of the usual activities and local businesses attending including a farmers market, trade and catering stands, show jumping, sheep dog trials, gun dog display, hawking, walling competition, a full range of produce and livestock exhibits and various fun competitions for visitors. Our livestock categories influence the farming committee in deciding what they themselves may farm and are great attraction to visitors. The show attracts a wide range of visitors from the local and farming communities together with tourists visiting the Yorkshire Dales. The Committee believe the Show is vital in encouraging young farmers and we make donations to a range of organisations connected to farming and the local community including the local school, young farmers organisation, the cave and fell rescue organisation and Yorkshire Air Ambulance. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41
| objectives set | ||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | As at 31.12.2023 the Charity is in a strong financial position. The accounts show a surplus of £21,854 for the year and our balance sheet is robust with £153,130 in reserve across our current account and various savings/ investment accounts. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our main sources of income are entry fees paid on show day and car parking revenue throughout the year. It costs in the region of £65,000 to put on the show. Attendance on show day can vary dramatically depending on the weather on show day. A worst case scenario would be a last minute cancellation due to a flooded or storm damaged site. This could easily have occurred in 2024 if the storm referred to above happened on the day of the show and has happened to other local shows. Such a situation would create a significant loss, possibly as high as £50,000 and more, due to fixed expenditure commitments. As a consequence of these considerations it is felt reserves sufficient to cover a minimum of two to three years of such losses needs to be reserved. Ie around £125,000 plus a buffer. |
| Amount of reserves held | Para 1.22 | Reserves at 31.12.2024 £153,130 |
| Reasons for holding zero reserves |
Para 1.22 |
Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected at AGM. One third retire annually. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51
| and training of trustees | ||
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Malhamdale Agricultural and Horticultural Society |
|---|---|
| Other name the charity uses | Malham Show |
| Registered charity number | 1155490 |
| Charity’s principal address | Manor Barn Calton Skipton BD23 4AD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Phil Hargreaves | ||||
| Annie Heseltine | ||||
| Janet Bolland | ||||
| AshleyCaton | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) DColgrave
Full name(s) David Colgrave
Position (eg Secretary, Treasurer Chair, etc)
Date
15/04/24
Malham Show P&L - 31st December 2024
Directly Show Related
| Other Activities | ||
|---|---|---|
| Income | 2024 | 2023 |
| Parking | 15,461.98 | 15080 |
| Field Hire | 11,130.00 | 11692 |
| Sundries | 10.00 | 165 |
| Interest | 754.51 | 635 |
| Dinner | 3,130.00 | 2514 |
| Directly Show Related | Other Activities | |||||
|---|---|---|---|---|---|---|
| Income | 2024 | 2023 | Income | 2024 | 2023 | |
| Gate Receipts | Parking | 15,461.98 | 15080 | |||
| Contactless | 12,176.98 | Field Hire | 11,130.00 | 11692 | ||
| Cash | 6,723.00 | 18,899.98 | 20788 | Sundries | 10.00 | 165 |
| Show Day Parking | Interest | 754.51 | 635 | |||
| Cash | 4,135.90 | Dinner | 3,130.00 | 2514 | ||
| Contactless | 2,927.34 | 7,063.24 | 4665 | |||
| Total | 25,963.22 | 25,453.00 | ||||
| Others | ||||||
| VP Tickets | 6,100.00 | 7200 | ||||
| Trade | 5,080.00 | 5420 | ||||
| Craft/ Farmers Mkt | 1,418.00 | 1654 | ||||
| Catering | 2,709.45 | 2678 | ||||
| Bar Comission | 2,065.89 | 2010 | ||||
| Sponsors | 4,022.00 | 4912 | ||||
| Adverts | 4,031.70 | 2223 | ||||
| Donations | 1,205.00 | 1,964.00 | ||||
| Entries | 1,547.60 | 2183 | ||||
| Total | 28,179.64 | 30,244.00 | ||||
| Total Show Income | 54,142.86 | 55,697.00 | Total Income | 30,486.49 | 30,086.00 | |
| Payments | Payments | |||||
| Professional advice | 1,692.10 | 2257 | Water |
1,434.45 | 186 | |
| Advertising/ Printing | 7,660.10 | 8158 | Interest/ Charges |
185.71 | 313 | |
| Expenses | 1,010.20 | 887.00 | Field |
5,521.30 | 11215 | |
| Rosettes/ Engraving | 1,910.54 | 881.00 | Sundries |
282.96 | 201 | |
| Events | 12,784.86 | 8,557.00 | Donations |
6,250.00 | 3167 | |
| Prizes | 7,495.05 | 7658 | Dinner |
2,995.00 | 2516 | |
| Marquee Hire | 11,797.80 | 17169 | ||||
| VP Catering | 5,054.50 | 5271 | ||||
| Total Payments | 49,405.15 | 50,838.00 | Total Payments |
16,669.42 | 17,598.00 | |
| Proft/ Loss on show |
4,737.71 | 4,859.00 | Proft/ Loss on Other Activiti | 13,817.07 | 12,488.00 | |
| Combined proft and loss |
18,554.78 | 17,347.00 | ||||
| Transfer to SJP | 6,000.00 | 6000 | ||||
| Retained Proft | 12,554.78 | 11,347.00 | ||||
| Increase in Bank Account |
12,226.00 | |||||
| Cash re 2024 | 328.78 | |||||
| 12,554.78 |
| Reserves at 31st Dec 2024 HSBC Account SJP NSB investment Account NSB Bonds Cash in hand Accumulated Fund Balance Brought Forward Increase in Reserves |
2024 84125 37877 10521 20000 607 153130 131276 21854 153130 |
2023 71899 28683 10416 20000 278 |
|---|---|---|
| 131276 | ||
| 111166 20110 |
||
| 131276 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Malhamdale Agricultural and Horticultural Society On accounts for the year ended 318t December 2024 Charity no (if any) 1155490 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charty (Xhe Trusf) for the year ended Responsibllitles and As the charity trustees of the Trust, you are sponsIble for Ihe preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I Confi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gNes me cause lo believe that in, any material respect: accounting records were not kept in accordan wtth section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be leached. . Please delete the wonls in the brackets rf they do not apply. Signed: Date: Name: John Mrtchell Relevant professional qualification(s) or body (if any): ACA Address: stonelands House, Litton, Skipton BD23 5QH IER October 2018