## **Trustees’ Annual Report for the period**
**From 01.01.2024 Period start date To 31.12.20234 Period end date**
## **Charity name: Malhamdale Agricultural and Horticultural Society**
## **Charity registration number: 1155490**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The improvement of agriculture,**
**horticulture and livestock breeding for**
**the public benefit.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The holding of an annual show to judge**
**and improve the breeds of various farm**
**animals; to showcase agricultural**
**machinery; promote local businesses**
**and showcase regional horticulture. The**
**annual show is also an opportunity for**
**local farmers residents and visitors to**
**participate together in a wide range of**
**low key competitions to promote a wider**
**knowledge and understanding of the**
**local rural economy.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|**The show committee are very grateful**
**for the hard work of our volunteers**
**throughout the year and on Show Day. It**
**would not be possible to run our show**
**without their voluntary time and effort.**|
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Show, a one day event, was held on**
**the Saturday before the bank holiday at**
**the end of August in 2024.**
**On the morning of the Friday before the**
**show field suffered a brief but violent**
**storm which destroyed a number of**
**marquees and exhibition tents but**
**locals, farmers, suppliers and**
**volunteers pulled together salvage the**
**remaining tents and reorganise the**
**show field so that the event could**
**happen the next day. A remarkable**
**achievement from all involved.**
**The show continued with all of the usual**
**activities and local businesses**
**attending including a farmers market,**
**trade and catering stands, show**
**jumping, sheep dog trials, gun dog**
**display, hawking, walling competition, a**
**full range of produce and livestock**
**exhibits and various fun competitions**
**for visitors.**
**Our livestock categories influence the**
**farming committee in deciding what**
**they themselves may farm and are great**
**attraction to visitors.**
**The show attracts a wide range of**
**visitors from the local and farming**
**communities together with tourists**
**visiting the Yorkshire Dales.**
**The Committee believe the Show is vital**
**in encouraging young farmers and we**
**make donations to a range of**
**organisations connected to farming and**
**the local community including the local**
**school, young farmers organisation, the**
**cave and fell rescue organisation and**
**Yorkshire Air Ambulance.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Achievements against Para 1.41
|objectives set|||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**As at 31.12.2023 the Charity is in a**
**strong financial position. The accounts**
**show a surplus of £21,854 for the year**
**and our balance sheet is robust with**
**£153,130 in reserve across our current**
**account and various savings/**
**investment accounts.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our main sources of income are entry**
**fees paid on show day and car parking**
**revenue throughout the year.**
**It costs in the region of £65,000 to put**
**on the show.**
**Attendance on show day can vary**
**dramatically depending on the weather**
**on show day.**
**A worst case scenario would be a last**
**minute cancellation due to a flooded or**
**storm damaged site. This could easily**
**have occurred in 2024 if the storm**
**referred to above happened on the day**
**of the show and has happened to other**
**local shows. Such a situation would**
**create a significant loss, possibly as**
**high as £50,000 and more, due to fixed**
**expenditure commitments.**
**As a consequence of these**
**considerations it is felt reserves**
**sufficient to cover a minimum of two to**
**three years of such losses needs to be**
**reserved. Ie around £125,000 plus a**
**buffer.**|
|Amount of reserves held|Para 1.22|**Reserves at 31.12.2024 £153,130**|
|Reasons for holding zero
reserves|Para 1.22||
Details of fund materially in Para 1.24 deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at AGM. One third retire**
**annually.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51
|and training of trustees|||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Malhamdale Agricultural and Horticultural Society|
|---|---|
|Other name the charity uses|Malham Show|
|Registered charity number|1155490|
|Charity’s principal address|Manor Barn
Calton
Skipton
BD23 4AD|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Phil Hargreaves||||
||Annie Heseltine||||
||Janet Bolland||||
||AshleyCaton||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** DColgrave
**Full name(s)** David Colgrave
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
15/04/24
## **Malham Show P&L - 31st December 2024**
## **Directly Show Related**
|**Other Activities**|||
|---|---|---|
|**Income**|**2024**|**2023**|
|Parking|15,461.98|15080|
|Field Hire|11,130.00|11692|
|Sundries|10.00|165|
|Interest|754.51|635|
|Dinner|3,130.00|2514|
|**Directly Show Related**||||**Other Activities**|||
|---|---|---|---|---|---|---|
|**Income**||**2024**|**2023**|**Income**|**2024**|**2023**|
|Gate Receipts||||Parking|15,461.98|15080|
|Contactless|12,176.98|||Field Hire|11,130.00|11692|
|Cash|6,723.00|18,899.98|20788|Sundries|10.00|165|
|Show Day Parking||||Interest|754.51|635|
|Cash|4,135.90|||Dinner|3,130.00|2514|
|Contactless|2,927.34|7,063.24|4665||||
|Total||25,963.22|25,453.00||||
|Others|||||||
|VP Tickets||6,100.00|7200||||
|Trade||5,080.00|5420||||
|Craft/ Farmers Mkt||1,418.00|1654||||
|Catering||2,709.45|2678||||
|Bar Comission||2,065.89|2010||||
|Sponsors||4,022.00|4912||||
|Adverts||4,031.70|2223||||
|Donations||1,205.00|1,964.00||||
|Entries||1,547.60|2183||||
|Total||28,179.64|30,244.00||||
|**Total Show Income**||54,142.86|55,697.00|**Total Income**|30,486.49|30,086.00|
|**Payments**||||**Payments**|||
|Professional advice||1,692.10|2257|Water
|1,434.45|186|
|Advertising/ Printing||7,660.10|8158|Interest/ Charges
|185.71|313|
|Expenses||1,010.20|887.00|Field
|5,521.30|11215|
|Rosettes/ Engraving||1,910.54|881.00|Sundries
|282.96|201|
|Events||12,784.86|8,557.00|Donations
|6,250.00|3167|
|Prizes||7,495.05|7658|Dinner
|2,995.00|2516|
|Marquee Hire||11,797.80|17169||||
|VP Catering||5,054.50|5271||||
|**Total Payments**||49,405.15|50,838.00|**Total Payments**
|16,669.42|17,598.00|
|**Proft/ Loss on show**
||4,737.71|4,859.00|**Proft/ Loss on Other Activiti**|13,817.07|12,488.00|
|**Combined proft and loss**
||18,554.78|17,347.00||||
|Transfer to SJP||6,000.00|6000||||
|**Retained Proft**||**12,554.78**|**11,347.00**||||
|Increase in Bank Account
||12,226.00|||||
|Cash re 2024||328.78|||||
|||12,554.78|||||
|**Reserves at 31st Dec 2024**
HSBC Account
SJP
NSB investment Account
NSB Bonds
Cash in hand
Accumulated Fund
Balance Brought Forward
Increase in Reserves|**2024**
84125
37877
10521
20000
607
153130
131276
21854
153130|**2023**
71899
28683
10416
20000
278|
|---|---|---|
|||131276|
|||111166
20110|
|||131276|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Malhamdale Agricultural and Horticultural Society
On accounts for the year
ended
318t December 2024
Charity no
(if any)
1155490
Set out on pages
1and2
I report to the trustees on my examination of the accounts of the above
charty (Xhe Trusf) for the year ended
Responsibllitles and As the charity trustees of the Trust, you are sponsIble for Ihe preparation
basis of report of the accounts in accordance wrth the requirements of the Charities Act
2011 (Yhe Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I Confi that no material matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gNes me cause lo believe that in, any material
respect:
accounting records were not kept in accordan wtth section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statement
I have no concems and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be leached.
. Please delete the wonls in the brackets rf they do not apply.
Signed:
Date:
Name:
John Mrtchell
Relevant professional
qualification(s) or body
(if any):
ACA
Address:
stonelands House, Litton, Skipton BD23 5QH
IER
October 2018