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2022-12-31-accounts

Trustees’ Annual Report for the period

From 01.01.2022 Period start date To 31.12.2022 Period end date Charity name: Malhamdale Agricultural and Horticultural Society

Charity registration number: 1155490

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The improvement of agriculture,
horticulture and livestock breeding for
the public benefit.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The holding of an annual show to judge
and improve the breeds of various farm
animals; to showcase agricultural
machinery; promote local businesses
and showcase regional horticulture. The
annual show is also an opportunity for
local farmers residents and visitors to
participate together in a wide range of
low key competitions to promote a wider
knowledge and understanding of the
local rural economy.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 The show committee a very grateful for
the hard work of our volunteers
throughout the year and on Show Day. It
would not be possible to run our show
without their voluntary time and effort.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Show, a one day event, was held on
the Saturday before the bank holiday at
the end of August in 2022.
This was the first full show since the
end of Covid lockdowns etc and there
was a real desire in the local community
to participate and support the show.
This, plus the excellent weather, meant
we had a strong turnout of competitors,
exhibitors and attendees. The numbers
of both were significantly above 2021.
The show had a full range of activities
and local businesses attending
including a farmers market, trade and
catering stands, show jumping, sheep
dog trials, gun dog display, hawking,
walling competition, a full range of
produce and livestock exhibits and
various fun competitions for visitors.
Our livestock categories influence the
farming committee in deciding what
they themselves may farm and are great
attraction to visitors.
The show attracts a wide range of
visitors from the local and farming
communities together with tourists
visiting the Yorkshire Dales.
The Committee believe the Show is vital
in encouraging young farmers and we
make donations to a range of
organisations connected to farming and
the local community including the local
school, young farmers organisation, the
cave and fell rescue organisation and
Yorkshire Air Ambulance.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 As at 31.12.2022 the Charity is in a
strong financial position. The accounts
show a surplus of £32,673 for the year
and our balance sheet is robust with
£111,166 in reserve across our current
account and savings policies.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Our main sources of income are entry
fees paid on show day and car parking
revenue throughout the year.
It costs in the region of £50,000 to
£60,000 to put on the show.
Attendance on show day can vary
dramatically depending on the weather
on show day.
A worst case scenario would be a last
minute cancellation due to a flooded
site. This has happened to other local
shows. Such a situation would create a
significant loss, possibly as high as
£40,000 and more, due to fixed
expenditure commitments.
As a consequence of these
considerations it is felt reserves
sufficient to cover a minimum of two
years of such losses needs to be
reserved. Ie around £80,000 plus a
buffer.
Amount of reserves held Para 1.22 Reserves at 31.12.2022 £111,081
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected at AGM. One third retire
annually.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works

Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Malhamdale Agricultural and Horticultural Society
Other name the charity uses Malham Show
Registered charity number 1155490
Charity’s principal address Manor Barn
Calton
Skipton
BD23 4AD

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Phil Hargreaves Chaiman
Annie Heseltine
Janet Bolland
AshleyCaton

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) DC Full name(s) David Colgrave

Position (eg Secretary, Treasurer Chair, etc)

Date

27[th] October 2023

Malham Show 2022 - Income & Expenditure Account year ended 31/12/

Show Income
Gate Receipts Cash 10,307
Contactless 15800.24
Show Day Parking
Trade Stands
Craft Stands
Catering
Sponsors
Advertising
VP Tickets
Entries
Auction
That Bar Co
Total
Show Expenditure Show Day Events
Show Field
Interest and charges
Professional Advice
Printing/ Advertising
VP Catering
Engraving and Rosettes
Prizes
Total
Show Proft/ Loss
Non Show Income
Car Parking
Field Hire
Donations
Show Dinner
Interest
Sundries/ Gift Aid
Total
Non Show Expenses
Show Dinner
Donations
Expenses
Water
Sundries
Total
Total Non Show Proft/ loss

Total annual surplus 2022

Transfer to Investment Account.

/22

2022 2021
7820
26207.24 9511 17331 Assets
7232.00
4,469.92 6510 HSBC
980.00 300 NSB Bonds
2,044.95 NSB Invest
4,876.00 4899 St James P
3,047.28 1490
9,620.00 4675
1,802.64 1155
517.00 630 Accumula
2,503.38 1427
63300.41 38417.00
Balance br
Surplus for
6,707.50 6263 Interest on
22,103.41 13948
467.40 428
1,833.94 1712
8,450.62 6420
7,746.90 3500
2,341.84 493
7,458.00 7524
57,109.61 40,288.00
6,190.80 - 1,871.00
14,024.51 9933
12,295.00 9056
1,255.10
2,450.00 1810
177.90
957
30,202.51 21,756.00
2,475.00 1914
500.00 1800
380.13 1694
364.37 269
174
3,719.50 5,851.00
26,483.01 15,905.00

32 673.81 14 034.00 20,000.00

Balance Sheet 31 December 2022

s
tment Account
lace Inv a/c
ated Fund
rought forward
r the year
n NSB Investment		 2022
60830
20000
10336
20000
111166
78406
32675
85
111166		 2021
48155
20000
10251
0
78406
64372
14034
78406

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

Malhamdale Agricultural and Horticultural Society

On accounts for the year ended

31[st] December 2022

Charity no (if any)

1155490

Set out on pages

1 and 2

(remember to include the page numbers of additional sheets)

Responsibilities and basis of report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed:

J Mitchell 25[th] October 2023

Date:

Name:

John Mitchell

Relevant professional qualification(s) or body (if any):

Chartered Accountant

October 2018

1

IER

Address:

Stonelands House, Litton, Skipton BD23 5QH

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER