## **Trustees’ Annual Report for the period**
## **From 01.01.2022 Period start date To 31.12.2022 Period end date Charity name: Malhamdale Agricultural and Horticultural Society**
## **Charity registration number: 1155490**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The improvement of agriculture,**
**horticulture and livestock breeding for**
**the public benefit.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The holding of an annual show to judge**
**and improve the breeds of various farm**
**animals; to showcase agricultural**
**machinery; promote local businesses**
**and showcase regional horticulture. The**
**annual show is also an opportunity for**
**local farmers residents and visitors to**
**participate together in a wide range of**
**low key competitions to promote a wider**
**knowledge and understanding of the**
**local rural economy.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees have had regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|**The show committee a very grateful for**
**the hard work of our volunteers**
**throughout the year and on Show Day. It**
**would not be possible to run our show**
**without their voluntary time and effort.**|
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Show, a one day event, was held on**
**the Saturday before the bank holiday at**
**the end of August in 2022.**
**This was the first full show since the**
**end of Covid lockdowns etc and there**
**was a real desire in the local community**
**to participate and support the show.**
**This, plus the excellent weather, meant**
**we had a strong turnout of competitors,**
**exhibitors and attendees. The numbers**
**of both were significantly above 2021.**
**The show had a full range of activities**
**and local businesses attending**
**including a farmers market, trade and**
**catering stands, show jumping, sheep**
**dog trials, gun dog display, hawking,**
**walling competition, a full range of**
**produce and livestock exhibits and**
**various fun competitions for visitors.**
**Our livestock categories influence the**
**farming committee in deciding what**
**they themselves may farm and are great**
**attraction to visitors.**
**The show attracts a wide range of**
**visitors from the local and farming**
**communities together with tourists**
**visiting the Yorkshire Dales.**
**The Committee believe the Show is vital**
**in encouraging young farmers and we**
**make donations to a range of**
**organisations connected to farming and**
**the local community including the local**
**school, young farmers organisation, the**
**cave and fell rescue organisation and**
**Yorkshire Air Ambulance.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|
|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**As at 31.12.2022 the Charity is in a**
**strong financial position. The accounts**
**show a surplus of £32,673 for the year**
**and our balance sheet is robust with**
**£111,166 in reserve across our current**
**account and savings policies.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our main sources of income are entry**
**fees paid on show day and car parking**
**revenue throughout the year.**
**It costs in the region of £50,000 to**
**£60,000 to put on the show.**
**Attendance on show day can vary**
**dramatically depending on the weather**
**on show day.**
**A worst case scenario would be a last**
**minute cancellation due to a flooded**
**site. This has happened to other local**
**shows. Such a situation would create a**
**significant loss, possibly as high as**
**£40,000 and more, due to fixed**
**expenditure commitments.**
**As a consequence of these**
**considerations it is felt reserves**
**sufficient to cover a minimum of two**
**years of such losses needs to be**
**reserved. Ie around £80,000 plus a**
**buffer.**|
|Amount of reserves held|Para 1.22|**Reserves at 31.12.2022 £111,081**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at AGM. One third retire**
**annually.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works
||||
|---|---|---|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Malhamdale Agricultural and Horticultural Society|
|---|---|
|Other name the charity uses|Malham Show|
|Registered charity number|1155490|
|Charity’s principal address|Manor Barn
Calton
Skipton
BD23 4AD|
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**Names of the charity trustees who manage the charity**
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2
3
4
5
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7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Phil Hargreaves|Chaiman|||
||Annie Heseltine||||
||Janet Bolland||||
||AshleyCaton||||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** DC **Full name(s)** David Colgrave
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
27[th] October 2023
## **Malham Show 2022 - Income & Expenditure Account year ended 31/12/**
|Show Income||||
|---|---|---|---|
||Gate Receipts|Cash|10,307|
|||Contactless|15800.24|
||Show Day Parking|||
||Trade Stands|||
||Craft Stands|||
||Catering|||
||Sponsors|||
||Advertising|||
||VP Tickets|||
||Entries|||
||Auction|||
||That Bar Co|||
||Total|||
|Show Expenditure|Show Day Events|||
||Show Field|||
||Interest and charges|||
||Professional Advice|||
||Printing/ Advertising|||
||VP Catering|||
||Engraving and Rosettes|||
||Prizes|||
||Total|||
||Show Proft/ Loss|||
|Non Show Income||||
||Car Parking|||
||Field Hire|||
||Donations|||
||Show Dinner|||
||Interest|||
||Sundries/ Gift Aid|||
||Total|||
|Non Show Expenses||||
||Show Dinner|||
||Donations|||
||Expenses|||
||Water|||
||Sundries|||
||Total|||
|Total Non Show Proft/ loss||||
Total annual surplus 2022
Transfer to Investment Account.
**/22**
|**2022**|||**2021**||
|---|---|---|---|---|
|||7820|||
|26207.24||9511|17331|**Assets**|
|7232.00|||||
|4,469.92|||6510|HSBC|
|980.00|||300|NSB Bonds|
|2,044.95||||NSB Invest|
|4,876.00|||4899|St James P|
|3,047.28|||1490||
|9,620.00|||4675||
|1,802.64|||1155||
|517.00|||630|**Accumula**|
|2,503.38|||1427||
||**63300.41**||**38417.00**||
|||||Balance br|
|||||Surplus for|
|6,707.50|||6263|Interest on|
|22,103.41|||13948||
|467.40|||428||
|1,833.94|||1712||
|8,450.62|||6420||
|7,746.90|||3500||
|2,341.84|||493||
|7,458.00|||7524||
||**57,109.61**||**40,288.00**||
||**6,190.80**||**- 1,871.00**||
|14,024.51|||9933||
|12,295.00|||9056||
|1,255.10|||||
|2,450.00|||1810||
|177.90|||||
||||957||
||**30,202.51**||**21,756.00**||
|2,475.00|||1914||
|500.00|||1800||
|380.13|||1694||
|364.37|||269||
||||174||
||**3,719.50**||**5,851.00**||
||**26,483.01**||**15,905.00**||
32 673.81
14 034.00
20,000.00
## **Balance Sheet 31 December 2022**
|s
tment Account
lace Inv a/c
**ated Fund**
rought forward
r the year
n NSB Investment|**2022**
60830
20000
10336
20000
111166
78406
32675
85
111166|**2021**
48155
20000
10251
0|
|---|---|---|
|||78406|
|||64372
14034|
|||78406|
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name
Malhamdale Agricultural and Horticultural Society
**On accounts for the year ended**
31[st] December 2022
**Charity no (if any)**
1155490
## **Set out on pages**
1 and 2
(remember to include the page numbers of additional sheets)
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
**Signed:**
J Mitchell 25[th] October 2023
**Date:**
**Name:**
John Mitchell
**Relevant professional qualification(s) or body (if any):**
Chartered Accountant
**October 2018**
1
**IER**
**Address:**
Stonelands House, Litton, Skipton BD23 5QH
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**