HEATHROW SPECIAL NEEDS CEFURE REGISTERED CHAIUTY NUMBER 1155421 TRUSTEE'S ANNUAL REPORT FOR THE PERIOD ST I JANUARY 2021 TO ST 3 1 DECEMBER 2021
TRUSTEE'S REPORT CHAIR OF TRUSTEES REPORT TREASURER'S REPORT 9-10 FINANCIAL STATEMENTS FI-F6 INDEPENDENT EXAMINER'S REPORT F7
Trustees. Annual Report for the period Pencrfj start date Peri¢JJ end date Gecémbtrt 2021 £021 From To Section A Reference and administration details Charlty name Heathrow Special Needs Centre Other names charity is known by Registered charity number (If any) 1155421 Charity's principal address Bath Road Longford Middlesex Postcode UB7 OEF Names of the charity trustees who manage the charity Trustsg name Dates •cted If not fr*rwhole ear Offi¢¢ (If any) Name of per80n lor body) entitled oint trust•& ifan Dorian Mead Chair Treasurer Secretary Damian Pearson Kenneth Tinslay Andrew Huxsted 2P April to 31" Dernber Verity Jones Basil Miles Safeguarding Bemie StaY Safeguarding 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if anyi (for example, any custodian trusteès) Name Dates acted rf not for whole TAR March 2012
Names and addresses of advisers (Optional infomiation) e of adviser Name Address Bank Lloyds High Street, Staines-Upon-Thames BX11 Name of chief executive or names of senior stsff members (Optional inforniatlon) Chair ofTrustees.' Dorian Mead Section B Structure, Description of the charity's trusts Constitution of a Charttable Incorporated Organisation dated 26th May 2015 overnance and mana ement Type of goveming document Fw. buii¥iiiui How the charity is constituted Maximum number of Trustees: 12 Minimum number ofTrustees'.3 Pu7UVFI. WIIIPOVJY Trustee selection methods Trustees are appointed by a resolution passed at a propedy convened meeting of the charity trustees Addltional governance issues (Optional infomiation) You may choose to include Child and vulnerable aduli protection policies are in plaFe additional infomation. where Heah and safety policies and procedures are in place relevant, about: policies and procedures adopted for the induction and training of trustees., the charrty's organisational structure and any wider neOrk with which the charity works., Enhanced Data Barring Checks a carried out prior to Ic0mmenrnent of employment and volunteering and renewed every three years and comply with the Disclosure and Bamng Service under the provk8ions of The Protection of Freedom Act 2013 The Trustees meet at least twice per year and has ovePII responsibility for the management and administration of the funds and f the charity's aims r the attainment of relationship wtth any related parties., trustees, consideration of major risks and the system and proodures to manage them. The Trustees have delegated the following sponsIbl11eS to the Council of Management To endorse budgets and accounts To examine the financial aspects of major projects The employment of staff Health and Safety review The general administration of the charity's affairs on a line with the budget requirements set by the Trustees l aspects of fundraising ay to day basis in All asFects of fundraising Cash accountin and sales review TAR March 2012
The committee wll include a chair nominated by the T stees The charity is associated with The Riding For The Disabled Association in that the charty is approved by them for providing the aknivity of Horse Riding Cover for Third Party and Personal Accident claims in riding is provided by The Riding For The Disabled Ass spect of horse ation Insuran cover for other Third Party and Personal Awdent claims is provided by the National Famers Union Section C Ob'ectives and activities To relieve the needs of those with disabilities and special needs in particular and young offenders. those recovering from alcohol or Substan abuse and those suffering conditions such as dementia or stroke by the provision of facilities, activities and educ&ional training in London and the home counties Summary ofthe objects of the charity set out in its governing document To provide disabled people wtih the opportunity of hor* riding to benefit their heatth and well bein In planning our activities for the year the Trustees had regard to the guidance issued by the Charity Commission on publi¢ benefit The foGus of our activities for the year is to enable disauvantaged people Including those with profound and multiple disabilities qnd special needs to enjoy the beneffts of a communty farm experience Which enhances physiGal and mental wellbeing, improves confidence arld the ability to be more independent with the minimum of supeNision Summary of the main activities undertaken for the public benefit In relation to these objects (include within this section the statutory declaration that trustees havè had regard to the guidance Issued by tha Charity Commission on public benefit) We aim to educate and enable the development of ne skills, provide proven therapeutic benefits, help to foster a sense of p rsonal achievement and help enable people who are disadvarltaged to participate more fully in society ActNities include infomial training and education in RD, riding, animal care and management, gardening and h approved horse rticulture Structured work placements for people with disabilities and special needs which may lead to future employment Not for profft tear¢Jomlcommunty hub managed by disodvantaged people from local schools and colleges. We provide a professional bistro Style setting where disadvantaged people can socialise and bnjoy refreshments in a non-judgemental environment TAR Marth 2012
Additional details of objectives and activlties (Optional inforniation) The Trustees are very grateful for the enomious ¢ontriWution made by our member volunteers We appreciate the many hours spent by our volunteerg working with and encouraging our beneficiaries You may choose to include further statements, where relevant, about.. policy on grantmaking-, policy programme related investment., contribution made by volunteers. WithoLrt this valuable contribution of time, energy and 4xpertise we would not have been able to athieve so much Section D Achievements and performance TAR March 2012
Section D Achievements and performance Enty to the tharity is free Summary ofthe maln achievements of the charity during th8 year There is no Charge for taking part in the activities of animal care and management, gardening and horticulture, being involv¢d with the running of the not for profft cafélcommunrty hub. There is no charge for taking part in our structured work placement tailored to individual needs and abilities with the aim of helping our benefiarleS to enter the workpla. Benefits are tangible and measurable including increased confidence, social interaction and something interesting to talk about at job interviews. Participation in acttvtties a pre booked and extremely popular. The Covid-19 lockdowns and njles have created a pent up demand for the charity ServIS wtth many enquiries being received from organisations and irKlividual benefieiaries and their carers. Walkabout Wednesday, was introduced in April and will continue for the foreseeable future. Takes place every Wednesday 1 Oam till 2pm and gives potential beneficiaries the opportunty to visrt the Centre without pre booking to see the animals and gardens and discusslplan potential future activtties. Our not for wofft tea roomlcommunty hub managed by disadvantaged people is open Wednesdays and a popular venue where people with disabilities and special needs enjoy fo¢)d and drink in J non- judgemental professional bistro Style setting. New small animal enclosures and newly refurbished activity rooms and facilities presents a modem well maintained site which enhances and encourages beneficiary interaction and benefrt. In September the trustees agreed to suspend RDA horse riding for at least one year and Gonntrate on our other activrties for the majority of our beneficiaries. TAR March 2012
Section E Financial review Brief ststement of the charity's policy on reserves The Trustees have detennined a need to maintain six months basic running costs in reserves at the year end. Expenses support the aims and objectives of the charity with less than 30A sperrt on administration. Surplus funds are held in reserve to support basic op8rational running costs Details of any funds materially in defjcit Further financial review details (Optional infomiation) You may choose to include The Trustees are very grateful to the many donors both large and small additional information, wher8 for their support and although we would like to mention them all, space is relevant about: restricted to those who have given a minimum of £100. the charity's principal If we have left anyone out, please acpt our apologie$ sources of funds {in¢luding any fundraising).. how expenditure has supported the key objectives ofthe charity., investment policy and objectives including any ethical investment policy adopted. Archer Charitable Trust, Basil Miles. Bernie Stacey, Cardinal UK Ltd, Chertsey Rotary Club, Clives Drives, Davis Foundation. Debbie Keen, Denise Pryke, Enterprise Car Hire, Fimienech Ltd, Geraldine Guitte, Heathrow Community Trust, Heathrow Immigration Removal Service, Heathrow Sheraton Hotel, Jennrfer Owen, Kimbedey Hulse, Lightning Dog Agilrty, London Borough of Hillingdon, London Catalyst Foundation, Lisa Yianni. Mrs Keams, ,Riding For The Disabled Association, Robert Gavron Charitable Trust. Sales Force, Sir Jules Thorn Charitable Trust, S.M Armstrong, Staines Round Table, Tesco Foundation, Section F Other optional information The chanty was founded in 1986 and fomierly known as Spelthome farm project for the handicapped. It became a Charitable Incorporated Organisation in 2015 wtth the new name.. Heathrow Special Needs Centre with a new Registered Charity Number. 1155421. The new charitable status enables the charity to broaden the opportuntties it ¢an provide to disadvantaged people and also make Trusteeship an attractiv8 opportunity. Section G Declaration The trustees declare that they have approved the trustses, report above. Signed on behalf of tho charity's trustees Signature(s) Full name(s) Kenneth Tinslay Posltlon leg Secretary, Chair, Secretary and Trustee otc) Dats 13th April 2022 TAR March 2012
Chairman's Report for 2021 Another strange year draws to a conclusion. The Centre started the year in the lamiliar lockdown scenario whereby our client numbers were limited through Government regulation. As the year rolled on the restrictions relaxed in phases and from September we have welcomed back most of our pre-pandemic groups and individual users. This has been in the revised format where most days are by pre arranged appointment only. This ensures a planned mix of indivjduals and groups with expected arrival times and visit duration made possible by our daily animal care staff and volunteers. Jobs or activities are allocated accordingly ensuring beneficial experiences based around Client abilities. Our client liaison team members oversee the interactions and make sure everyone is having fun. On Walkabout Wednesdays each week unplanned visits.'are the norm but with no guarantee of specific jobs. This option gives the opportunity for casual attendance and many clients have enjoyed these taster sessions and move on to regular bookings. Unfortunately we close the year with the prospect of further restrictions although our ability to comply with social distancing and fresh air means we can continue to provide the services to all those who wish to visit. During this year many of our raised growing beds have been renovated and made even more user friendly. The focus on growing vegetables that our animals can eat has proven successful in creating a closed loop between planting, nurturing and then preparation for consumption. Even the little Cuca melons were not wasted as our pigs really got a taste for them after the clients had found them on the vines. Another discovery has been the pleasure clients find in manual lawnmowing. We had to increase the mower fleet to satisfy demand and the exercise seems fun. The new Warren enclosure is now welcoming its initial animals and the numbers should eventually be four female rabbits and eight female guinea pigs. Mostly these have been sourced from those needing rehoming rather than direct purchase. Designed to ensure client interaction opportunities without causing stress to these smaller animals has been paramount and Guinea Pig fishing is very popular where clients dangle rods with clips holding foliage for the plggies to eat. Following the disastrous floods of 2020 we did suffer another less intense incident at the beginning of this year. Since then our engagement with various authorities has resulted in a commitment to resolve the flood threat to ourselves and other properties along the River Colne catchment. The Environment Agency have started works downstream from us and should be in our area in the coming weeks clearing channel obstructions. Then they will replace the failed flood defences which were designed for a once in 50 years occurrence rather than the 5 in 14 months something perhaps as a consequence of climate change, development and different farming practices. Heathrow Airport have removed some potential flood hazards on the Longford River. Special thanks go to our insurer The NFU, whose nominated builders led by Phil have repaired and replaced all the damage from previous floods. Clients are now using the refurbished boot
room and adjacent common room, the car park is less puddled after rain, the arena has new sides plus the house is again ready to receive clients enjoying lifestyle training in due course. Resilience has b8en included via electrical sockets that have been raised up and the floor covering is waterproof welded vinyl for example. The finances of the charity have been exceedingly stretched throughout the Covid pandemic and continue to be so. The diff icult decisions made last year saved us and although we are no longer under immediate threat of closure the situation is less than comfortable. In September the trustees agreed to suspend the ROA provision for a minimum of a year and concentrate our efforts on delivering services for the majority of clients. Funding is still via grants and donations so please keep us in mind. My sincere thanks go to our staff and volunteers who work tirelessly seven days a week supported by the Board of Trustees. Next year should see company work groups able to return and reconnecting with these should help our finances. We are not daunted though and look forward to maintaining the delivery of high quality, interactive seplices despite limited resources. Hopefully the New Year will bring greater certainty and our visitors can once again fully enjoy a broader range of activities at the Centre without Covid restrictions. Dorian Mead Chair of Trustees.
Treasurerfs Report The Charty Accounts for the year ended 31 Dernber 2021 follow and include details of restricted grants. The Accounts have been indeperKlentty examined by S M Amstrong and his report is also attached. The centre faced much uncertainty at the start of 2021, as referenced in my last annual report. Looking back at the end of a challenging year, having evolved to adapt. the charity finds itself in a more robust position to tackle 2022 but not Wtthoul future risk. This is in no small part a result of difficult decisions tak to focus available reSoUrS to where they have the biggest impact. Overall Donations and Grants in 2021 were similar to 2020. continuing to refiect a tough envirorKnent in whi¢h to raise funds. Government support induded a number of grants reiVed following substantial and sustained lobbying of our local authority. It is Posttive to see for the first time in many years that the London Borough of Hillingdon has been able to support charity activities that benefrt some of the most disadvantaged residents the borough and surrounding areas. Historically the centre has received negligible amounts of govemment support and in light of the challenges to fundraising elsewhere, this has been an extremely encouraging development that the Trustees hope will continue into the luture. Donations from Corporate and other organisth.ons increased slightly in 2021 versus 2020 and the centre is as always extmelY gratefvl to the organisations that support us. As the Covid-19 pandemic continued through 2021 the numtrer of volunteer groups from local business the centre has sadly remained low. Welcoming these groups back in 2022 is an area of focus, given the skills, materials and fijnds donated make a real drfference to the ongoing upkeep of sf(e and provision of front line client services. Other donations received from irKlividuals continued a downvmrd trend started in 2020, putting pressure on finances. The centre again welcomed fewer visitors in the year due to the ongoing impact of pandemic restrith"ons. Tt is hoped that looking fOard as visitor numbers grow there will also be a FA)sth"ve Impa on this area of fundraising. Trading income remain&Y broadly flat in 2021 versus 2020. In the past a major contributor to this area was the fees charged as a contribution towards horse riding. However this was the single most expensive and time consuming activty to wovide for clients, with riding fees covering only a portion of the overall costs experienced in running a riding school. Hence with great regret the centre elected to cease horse riding for the foreseeable future in 2021 in order to focus limi(ed resour to greatest client benefrt. In lieu of this riding income, the ntre has fortunately able to attract some supplementary income by partnering with other organisations with similar aims in the local area. In temis of expenditure, the Trustees continued in eamest a cost reduction initiatwe started in 2020. Excluding one off rtems, the centre maintained core spending requirements at circa £6,000 per month based on existing levels of activrty. In light of an improving outlook for visitor numbers and severe inflationary pressures expected for 2022, core fijnding requirements of circa £7.500 per month are exrécted to cover employees. wages, utilities. animal feed & husbandry and repairs & maintenance. In terms of overall available resources. the charity erKJed 2021 wtth overall cash reseNes largely unchanged at circa £33,CN)O. though this is dose to haFf the cash available prior to the pandemic and a substanlial portion of this balance is restricted to specific activities. The Trustées usually seek to retain 6 months of running costs in unrestricted cash reserves and this approach did wovide some securrty during the last Iwo years of signthcant financial
pressure. Despite the abilty to cut costs vthile maintaining the best possible client provision, the Trustees have not as yet been able to strengthen our overall cash position to protect the centre against future shocks, something that carries forward as a high priority for 2022. For those individual donors who can make and sign a Gift Aid Declaration, the charity can redaim the Income Tax content of the donation from HM Revenue and Customs. Damian Pearson ACMA CGMA Treasurer 20" March 2022 )0
HEATHROW SPECIAL NEEDS CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
HEATHROW SPECIAL NEEDS CENTRE Statemènt of Income and Ex ndlture for th Ygar ended 31 Decemb r 2 Note 2021 2020 Income Donations receivable Trading Income 58569 11126 65,340 11,872 Total Incomg 69.695 77.212 Ex ndl Charitable activities Administration Depreciation of assets 68695 2083 94.746 2.567 441 Total Expendlture 70,778 97,754 Excessl Defi¢it l of Income over Expendlture for the year -1083 -20,542 Endowrnent Fund Balance bff 1*84 40.226 Endowment Fund Balance CH 19.684 Page 1
HEATHROW SPECIAL NEEDS CENTRE Balance Sheet as t 31 Docfrmb•r 2021 Note 2021 2020 ASSETS Flxod Assets Centre assets at Net book value Leasehold propety and improvements thereto at cost and value at lime of donation 104,273 104,274 104,273 104.274 Amortisation Calculated to write off the cost etc over the &year tefm of the tease 99,61XS 97,822 Net Bcok Value at 31 December 2021 4,668 6,452 Current Assets Gift Aid Claim Horse & riding equipment at value Debtors Cash at Bank Cash in Hand 500 2,600 33,323 201 500 34,426 36,624 34,926 TOTAL ASSETS 41,292 41,378 LIABILITIES Creditors and Accrued ¢harges 22,691 21.694 Endowment Fund at 31 Decgmber 2021 18,601 19.684 The A¢¢ounts were approved by the Board on 8 April 2022 and signed on its behalf. Dorian G Mead Chairman Ken Tinslay page 2
HEATHROW SPECIAL NEEDS CENTRE Notes fornilng part of the Flnanclal Statoments For the Yèar endgd 31 December 2021 Accoun Policies There has been no change lo the accounting policies during the year. The financial statements have been prepared under the historic cost convention using the following accounting policies. Basls of Acco ntin These Accounts have been prepared on an accruals basis and include income and expenditure as they are eamed or incurred. not as cash received and paid. Fund raisin The chariws end¢)wment fvnds include all fijnds of the charrty, which rt may use for its purposes at its discretion. All the assets are vested in the trustees. All voluntary income is included in income on reeeipL Donation5 under the gift aid scheme plus the associated in¢orne tax recovery are recognised as income when the donation is received. Specific donattons are applied according lo the requirements of the donor and are accounted for in accordance the Charitie5 SORP. Donations of items other than cash are in¢luded in income at market value on receipt. Flxed assets and de Fixed assets are included in the accounts al the historical ¢ost and in the case of donated assets, al fair value at the date of acquisition. Depreciatron is provided lo write off the cost less estimated residual value of all fixed assets over their expected useful INes. It 15 calculated on the original c05t of the assets al the following rates -. Leasehold buildings 20% on cost per annum Centre & Office equipment 20% on cost per annum The leasehold property and impn)vements thereto are amortised over the tem of the lease. Administratlon ex ndlture Administration expenditure comprises all costs IncUed in running the charity. which cannot be diredy related to the charitys proiecL page 3
HEATHROW SPECIAL NEEDS CENTRE Notes fornilng part of the Flnanclal Statements For he Year ended 31 December 2021 cont'd 2021 2020 Donations receivable HMRC CJRSIGovemment Grants Corporate DonalionslGrants Other DonationslGrants Donated Items 19769 26577 11723 500 15,585 33,142 16,113 500 58.569 65,340 Tradln Income Farm produce sales Riding fees Misc trading income 1533 923 987 5,990 4,895 11.126 11,872 Charitable activities Training and CRB staff costs Fami supplie$ Farm wages and salaries Honoraria Open day and fund raising Council lax & Water rates Electricity and fuel Insurances Insurance Claim Excess Telecommunications Propety maintenance and renewals Motor and travelling Amortise - Leasehold improvements 727 10789 40492 3000 452 773 2190 7675 508 9.767 63.902 3,000 1,112 2,436 7,811 2,500 820 1,053 53 1,784 572 210 31 1784 68.695 94,746 Admlnls Payroll administration fees Accountancylreview fee Postsge, stab"onery and sundries Legal fees 1031 1,378 840 349 212 2,083 2.567 page 4
HEATHROW SPECIAL NEEDS CENTRE Notes formlng part of the Flnantlal Statements e Year ended mber 2021 2021 2020 Leasehold Balance blf Additions ro and Im vgments 104273 98,790 5483 Balance at 31 December 2021 104,273 104,273 Green Corridor 2600 Cash at Bank Current Account 33,323 34,426 Creditors an ed cha Sinking Fund Reserve Accountancylreview fee Honoraria Payroll costs Restricted IncomelNote 101 Insurance claim excess 5000 816 500 3752 12623 5.000 816 500 3,231 9.647 2.500 22.691 21,694 10. Rgstrlcted Income During the Year, Grants were received from various organisations for specific purposes. The Grants have been accounted for in accordance wtth the Charities SORP as follows '. Balance blf Grants received in 2021 Ipage 6} Applied in year Ipage 6} 15.138 17.456 -22,947 8400 -5424 Balance clf to 2022 Inote 9) 12,623 page 5
HEATHROW SPECIAL NEEDS CENTRE Notss formlng part ol th• FlnncSal Stst¢rnent• forthe Yrended 31•t De¢•mb•r 2021 8alanc• of R•strietsd Grants r•¢•lv•d In 2020 ond priorand appll•d In 2021 Month Dont•d B•1 WF to 2021 Applléd In 2021 Bal CIF to 2022 Donor of Fund8 RtrIcted Pyvpo•• Sarah Cuff Vet fund Chispa & Pirelll Aug.18 896.CQ t 896.CK) £0.00 UPS Foundation F8rnhouse. Palh. RKlirffJ Ana Od-18 £ 3,587.24 £3,587.24 coop Horse Rhling Apr-20 Nov-20 £ 3,[3.17 £ 2,485.39 £ 1,450.99 £577.72 £1,450.99 RDA Covid Eryency FuThJwo". Equ&strian Juk21 649.59 £ 649.59 £0.00 Seh8dulg of Restrlced Grnnts r•e&ed In 2021 and appllod In th• y•ar. Month Donated Bal BIF to 2021 Applltd In 2021 Bal CIF to 2022 Donor of Ftsnd¥ R•strlet•d Pury Slaine$ Round Tabl8 Improving fa01.e$ or prov¥JiwvJ material¥ to deliver dient activ J4rF21 £ 7,500.00 £ 493.23 £7.(X)6.77 RDA Equestrian Ma¥-21 g)o.co £ gx).00 £0.00 Month Donated Bal BIF to 2021 Applled In 2021 Bal CIF to 2022 Donor of Funds Re¥trl¢ted Purpo•• Total for the year 2021 £ 8AOO.IXI £ 1.393.23 £ 7.006.77 Total for th• y•ar 2020 And prior year6 BIF £ 9,646.93 £ 4.030.98 £ 5,616.96 At 318t D•e•mber 2021 £1 QL93 £5 424.21 22.72 Page e
Indopendent Examlnerf5 RgPQrt to the Trugtees of the ' HEATHROW SPECIAL NEEDS CENTRE '. I report on the accounts of the charity for the year ended 31 December 2021, which are sel out on pages 1- 6. Respectlve responsibllltle8 of trust¢os and examlnar. The charity's Iruslees are responsible for the preparats'on of the accounts. The charity's trustee5 consider that an auditls not required for this year. It is my responsibility to '. examine the accounts (under ss132-166. Charibes Act 2011 {CA20111. to follow the procedures laid down in the General Directions given by the Charity Commissioners and to state whether particular matters have come to my attention. Basis of Independent Examlnerfs report. My examination was carried out in accordance Imth the General Directions given by the Charity Commission. An examination includes a review of the accounb.ng records kept by the charity and a comparison of the aecounls presented with thiose records. It also includes consideration of any unusual items Of disGlosures in the accounts, and Seeking explanations from you as truslees concerning any such matters. The procedures undertaken do r¢ot provide all the evidence that would be required in an audit, and consequentty do not express an audit opinion on the view given by the accounts. Independent axaminerfs statement In connection with my examination no matter has come to my attention. S M Am)$trong FMAAT, ATT S M Annstrong & Co 15-17 Church Stregt, Goring Square, Stalnes-upon-Tharnes Middlesex TW18 4EN 27 April 2022 page 7