HEATHROW SPECIAL NEEDS CENfRE REGISTERED CHARITY NUMBER: 1155421 TRUSTEE'S ANNUAL REPORT FOR THE PERIOD 1ST JANUARY 2020 TO ST 31 DECEMBER 2020
Trustees. Annual Report for the period Peri¢>J start date Period end date [lntsr 2020 From Section A Reference and administration details Charity name Heathrow Special Needs Centre Other names charity is known by Registered charity number (if any) 1155421 Charlty's principal address Bath Road Longford Middlesex Postcode UB7 OEF Names of the charfty trustees who manage the charity Dates acted rf not forwhojè Ttre nam• Office {51 any) Name of person lor body} entitled oint trustse ifan Dorian Mead Chair Treasurer Secretary Head of Riding Damian Pearson Kenneth Tinslay Patricia Morgan 1S1 January to 19th August Verity Jones Basil Miles Safeguarding Bemie Stacey Peter Chellingworth 1st January to 12 September 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. If any, (for example, any custodian trustees Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers Ioptional inforniation) 8 of adviser Name Address Bank Lloyds High Street. Staines-Upon-Thames BX1 1 LT Name of chief executive or names of senior staff members (Optional infonnatlon) Chair of Trustees.. Dorian Mead Section B Structure, overnance and mana ement Description of the charity's trusts Constitution of a Charitable Incorporated Organisation dated 26th May 2015 Type of goveming document How the charity is constituted leg. INSL asso on. company Maximum number of Trustees.. 12 Minimum number of Trustees.'3 Trustee selection Methtss leg apwinted ected by Trustees are appointed by a resolution passed at a property convened meeting of the charity trustees Additional governance Issues Ioptional inforniation) Child and vulnerable adult protection policies are in place Health and safety policies and procedures are in pla You may choose to include additional information, where relevant, about: Enhanced Data Barring Checks are carried OLrt prior to comMenMent of employmenl and volunteering and renewed every three years and comply with the Disclosure and Barring Service under the provisions of The Protection of Freedom Act 2013 policies and prOdureS adopted for the induction and training of trustees.. the charity s organisational structure and any wider neOrk with which the tharity works; The Trustees meet at least twi per year and has overall responsibility for the management and administration of the funds and for the attainment of the charity's aims relationship with any related partl8S', trustees, consideration of major risks and the system and procedures to manage them. The Trustees have delegated the following responsibilities to the Council of Management To endorse budgets and accounts To examine the financial asFects of major projects The employment of staff Heaf(h and Safety review The general administration of the Gharity's affairs on a day to day basis in line with the budget requirements set by the Trustees All aspects of fundraising l aspects of fundraising TAR M81th 2012
Cash accounting and sales review The commtttee will indude a chair nominated by the Trustees The charity is associated with The Riding For The Disabled Association in that the charrty is approved by them for providing the activity of Horse Riding Cover for Third Party and Personal Accident Claims in respect of horse riding is provided by The Riding For The Disabled Association Insurano cover for other Third Party and Personal Accident claims is provided by the National Fanners Union Section C Ob ectives and activities To relieve the needs of those with disabilities and special needs in particular and young offenders, those recovering from alcohol or substance abuse and those suffering conditions such as dementia or stroke by the provision of facilrties. activities and educational training in London and the home counties Summary of the objects ofth8 charity set out in its governing document To provide disabled people wtth the opportunty of horse riding to benefrt their health and well bein In planning our activities for the year the Trustees had regard to the guidance issued by the Chaiity Commission on public benefft The focus of our activities for the year is to enable disadvantaged people Including those with profound and multiple disabilities and special needs to enjoy the benefits of a community farn experience which enhances physical and mental wellbeing, improved Confiden and the ability to be more independent with the minimum of supervision Summary of the main activities undertaken for the public benefit in relation to these objects (Include within this section the statutory declaration that trustees have had regard to the guidance issued by the Chartty Commission on public benefit) We aim to educate and enable the development of new skills, provide proven therapeutic neffts, help to foster a sense of personal achievement and help enable people who are disadvantaged to participate more fully in society Activities include informal training and education in RDA approved horse riding, animal care and management. gardening and horticulture Struclured work plaMentS for disadvantaged people including those with disabilities and special needs which may lead to future employment A not for profft tear¢)omlcommunty hub managed by disadvantaged people from local schools and colleges. We provide a professional bistro style setting where people can socialise and enjoy refreshments in a non- judgemental environment TAR March 2012
Additional details of objectives and activities (Optional inforniation) The Trustees are very grateful for the enonnous contribution made by our member volunteers We appreciate the many hours spent by our volunteers working with and encouraging our beneficiaries You may choose to include further statements. where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. Without this valuable contribution of time, energy and expertise we would not have been able to athieve so much Section D Achievements and performance TAR M8rch 2012
Section D Achievements and performance Entry to the ¢harty is free Summary of the main achievements of the charity during the year There is no charge for taking part in the activities of animal care and management. gardening and horticulture, being involved with the running of the not for profit cafélcommunty hub. There is no charge for taking part in our structured work placement tsilored to individual needs and abilities with the aim of helping our beneficiaries to enter the workplace. Benefits are tangible and measurable including increased confidence, social interaction and something interesting to talk about at job inteNiews. Storm 'Dennis' caused the charity to close to beneficiaries for nearfy 3 weeks in February. The nearby River Colne overnowed it's banks, flot)ding the site resulting in extensive damage to buildings and infrastructure. The Covid-19 pandemic caused the charity to again temporarily close to beneficiaries from 23rd March in compliance with government rules and advi. The animals are very important to our beneficiaries and during this period of closure the charity managed to retain most ofthe 45 animals on site with the smaller rabbrts and guinea pigs being temporarily rehomed with volunteers. During this period of closure the charity undertook a staffing review making redundancies and cutting costs to the minimum to ensure successful reThopening. The first retuming beneficiaries were welcomed back on srte 22 septeMr with additional staff to ensure a Covid-19 secure environment and enhanced benefiGiary liaison. Participation in activities are prebooked wtih emphasis on beneficiary interaction and benefit. nd The Covid-19 lockdowns and rules have created a pent up demand for the charity services with many enquiries being re]Ved from organisations and indtvidual beneficiaries and their carers. The not for profft tea roorn remains temporarily dosed due to Covid-19 rules. TAR March 2012
Section E Financial review The Trustees have detemiined a need to maintain six months basic running costs in reserves at the year end. Brief statement of the charity's policy on reserves Expenses support the aims and objectives of the charity with less than 3% spent on administration. Surplus funds are held in reserve to support basic operational running costs Detsils of any funds materially In deficit Further financial review details (Optional infomiation) The Trustees are very grateful to the many donors both large and small for their support and although we would like to mention them all, space is restricted to those who have given a minimum of £100. If we have left anyone out, please acpt our apologies You may choose lo include additional infomiation, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objeclives including any ethical investment policy adopted. Ashford Rotsry Club, Basil Miles, B&H Worldwide, BIC, Charities Foundation, Churches Together in Egham, Chertsey Rotary Club, Compass Angling, Co-op foundation, Damian Pearson, Dimensions Data Ltd, Edward Gostling Foundation, Elaine Haskins, Enterprise Holdings, Firmenech Ltd, GSK Pensioners Association. Hilton Garden Inn, James Cargo serViS. John and Susan Bowers Charitable Trust, Kerry LogisticsLightning Dog Agility, Lynn Foundation, Masonic Relief Scheme, Mrs Boyde, Mrs Cameron, Mrs Danker. Mrs Kitt, National Lottery. Old Boys Lodge, Riding For The Disabled Association, Queensmead School, Sales Force, S.M Armstrong, Wooden Spoon, Wraysbury Jazz Club Section F Other optional information The charity was founded in 1986 and fomierly known as Spelthome farm project for the handicapped. It became a Charitable Incorporated Organisation in 2015 wlth the new name.. Healhrow Special Needs Centre with a new Registered Charity Number.. 1155421. The new charitable status enables Ihe charity to broaden the opportunities it can provide to disadvantaged peop and also make Trusteeship an attractive opportunty. Section G Declaration The trustees declare that they have approved the trustees. report abovè. Signed on behalf of the charty's Signaturals) Full namels) Kenneth Tinslay Position leg Secretary, Chair, Secretary and Trustee etc) Date 2f April 2021 TAR March 2012
Chair of Trustees Re ort Like every other organisation 2020 has been a challenge never anticipated or before endured. The charity went into January with plans and expectations to build on our continued success from previous years. Planned surgery for a key staff member had resulted in an advance rota being created to ensure animal welfare for what wxs anticipated to be a period of 3 months. Storni Dennis in early February caused record rainfall within the River Colne Catchment and all that water flowed our way and overwhelmed the EA flood defen¢es that were installed in 2004. Lateral flooding combined with rising groundwater throughout the locality meant most of our site was inundated including rnany buildings. Only the stables building rcmained above the water and was nicknamed The Ark 2$ all our animals squeezed in together. Staff wore waders and ¢li¢nt visits w¢r¢ susp¢nd¢d. Our inSurS were informed and two weeks later the site was dry again. A repeat flood ocCUrd in late Febnwy causing further disruption to service provision. Our marvellous stsff and volunteers pulled together and we welcomed clients and riders back in early March but Covid-19 w&s beginning to feature in news bulletins. Only too soon, like mu¢h of the ¢ounty we closed our doors on 23rd March for an unknown period of time expected to be no more than a few months. Emergency trustee meetings created a framework to maintain the welfare of our animals whilst creating staffing bubbles that meant the rota would resilient to any positive Covid infections within the stsff & volunteers. Staff whose jobs were suspended, lik¢ reception and sorne riding personnel . were put on government funded furlough. The charities income streams reduced rapidly and it was apparent that difficult months lay ahead. As the year progressed the charity financial res¢rves were depleted and. unfortunately, a redundancy consultation was undertsken resulting in our only full time staff position plus a number of part time positions being removed. Losing personnel who had been with the charity for many years was a painful process but one necessary to keep the Centre financially viable. The enforced closure did create an opportunity to revisit how the Centre functions and the most effective way we could reopen in due course despite our changed circumstances. Volunteers came in small bubbles to undertake essential maintenance whilst the daily pairs of stafflvolunteer kept all OUT animals healthy and stimulated despite the lack of visitor interactions th¢y are used to. In the latter part of the year we became an enhanced COVID-19 secure workplace meaning we were able to welcome back some limited clienls in slrict dayltime slots to ensure no compromise of bubbles. Also we were able to assist GreenCorridoTS Learning & Development Centre by providing an overflow parking provision. This co-operation may be the start of other mutually beneficial activities. The relaxation of government guidance permitted some additional volunt¢¢rs to attend by adding another person to each daily bubble. Unfortunately October brought another two flooding incidents in a similar severity to those of earlier in the year. A well prov¢n process kicked into action with all livestock moved
promptly and fortunately no repairs from the February floods had been undertaken to water damaged buildings due to Covid restrictions meaning the fabric of the site remained mouldy and sad looking. The Environment Agency and our landlords. Heathrow Airwrt LtiL are working together to undeTStand the reasons for the change in hydrology in the area and find pern]anent resolutions. The flooding has affected many other properties locally plus aitport operations so a resolution must be found. As the year comes to a close the feared second wave of the pandemic is appearing and a rther closure to clients appears inevitable. On a more positive note the creation of a more client friendly and activity ¢n¢ouraging Warren is being built to housc our rabbits and guin¢a pigs in communal spaces. Also the duck pond has been profiled to allow Clients to sweep the water out easily making another fun job that can be completed regularly. In due course the repairs to buildings as part of our insurance claim will bring us back to full functionality. More than ever this year l am profoundly grdteful to all staff. volunteers and twtees who have gone ihe extra mile to keep the charity viable. There have been no company volunteer days at the Centre this year and l am aware that many of those people who came previously ar¢ now unemployed which is also tragic. The near closure of the airport has led to many of our local busÉness connections be severed as they struggle to remain viable. The next year will see us reopen in a leaner. fitter and wis¢r framework to welcome OUT fonner clients back together with, I am sure. a broader new cohort who have been affected by this pandemic. Whilst our finances are in a difficult place the desire to rise above this years tTials and tribulations and deliver even better services is paramount and keeps us all enthused to carry on. Dorian Mead Chair of TNstees
Treasurerfs Report The Charity Accounts for the year ended 31 December 2020 follow and indude details of restricted grants. The Accounts have been independendy examined by S M Amistrong and his report is also attached. At the outset of 2020 as commented in my last annual report. the centre was faced with unprecedented existential threats forcing temporary closure. namely severe flooding from the River Colne and the requirements of Covid-19 restrictions. Now looking back at 2020 as a whole, the accounts show a significant deterioration in ffinancial position when compared to 2019 or any other recent year. Overall Donations and Grants in 2020 were slighty below those in 2019, though made up of very different elements to usual: Government support included one off funding of £15.000 via the Coronavirus Job Retention Scheme funds to support our employees, plus a small amount of Gift Aid. Beyond the Job Retention Scheme. it is very disappointing to note that the centre has been rejected for every single Covid-19 charity or business grant scheme applied for during the year. Despite repeated follow up. engagement from local council and govemment has to date been negligible. Donations from Corporate and other organisations remained broadly flat in 2020 versus 2019 and the centre is as ahNays extremely graleful to the organisations that support us. Sadly many local businesses that regulady support the centre have also been affected by the pandemic. preventing attendance of their volunteer groups and forcing reductions in their financial support. Other donations from individuals reduced by arca 50% in 2020. in part impacted by lockdown measures causing the centre to be dosed to dients for around 7 months. Trading income reduced by circa 70 /• in 2020 versus 2019. This income has historically beerb driven by fees charged as a contribution towards horse riding, the most expensive single activity provided at the cenlre. Due to the flood and subsequent lockdown measures. in 2020 the centre provided only 200A of the rides delivered in 2019 but incurred a nomial level of costs. It is important to note that the centre has in the past received signtficanl funding which is restn"¢ted to horse riding, however the restrictions typically prevent their use for animal care staff costs or insurance which are actually the biggest costs of providing horse riding. In terns of expenditure, the Trustees have actively engaged in necessary cost reductions. Excluding one off items, the centre now requires core funding of circa £6,000 per month to ver current lower levels of activty. a reduction of 200/0 compared to 2019. As the economy is expected to return closer to nomial in 2021, core funding requirements of £7.500 per month are expected to cover employees. wages. utilities. animal feed & husbandry and repairs & maintenance. It is important to note that running fam based facilities for our dients attracts high operational costs that do not signtficantly reduce when the centre is forced to remain closed, staff costs toward animal care for instance continued during the three lockdowns in 2020. In tem)s of overall available resources. the charity ended 2020 with a 45V/o or £27,000 reduction in lotal cash reserves. The Trustees usually seek to relain 6 months of running costs in unrestricted cash reserves and it is this level of prudence that has secured the survival of the centre thus far. The Trustees conlinue lo be active in seeking funding and estimate that above covering current annual running costs of £72.000, the centre needs to Secure one off
additional income of £50,000 to replenish reserves and secure the facilities for our beneficiari8s in 2021 and beyond. For those indiwdual donors who can make and sign a Gfft Aid Declaration, the charity can reclaim the Income Tax conl8nt of the donation from HM Revenue and Customs. Damian Pearson ACMA CGMA Treasurer 18'April 2020
HEATHROW SPECIAL NEEDS CENTRE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
HEATHROW SPECIAL NEEDS CENTRE taternent of Income and Ex nditure for the Year nded 31 December 2020 Not 2019 Income Donations receNable Trading Income 65,340 11.872 70,393 36,452 Total Income 77.212 106,845 nditure Charitable activib'es Administration Depreciation of assets 94.746 2.567 441 93,103 2.877 1.730 Total Expenditure 97.754 97,710 Excessl Deflclt l of Income over Expenditure for tho year -20,542 9.135 Endowment Fund Balance blf 40,226 31,091 Endowmont Fund Balance clf 19.684 40,226 Page 1
HEATHROW SPECIAL NEEDS CENTRE Balan heot as at 31 ber 2020 Notè 2020 2019 ASSETS ixed Assets Centre assets at Net bcok value Leasehokl property and improvements thereto al cost and value at b.me of donation 442 104,273 104.274 98.790 99,232 ortlsatlon Calculated to write off the cost etc over the 5-year temi of the lease 97.822 96,038 Net Book Valije at 31 December 2020 6,452 3,194 Current Ass Gift Aid Claim Horse & riding UIpMent at value Prepaid expenditure Cash at Bank Cash in Hand 779 500 500 34.426 61,759 34,926 63,038 TOTAL ASSErs 41.378 66,232 LIABILITIES Creditors and Accwed charges 21.694 26,006 Endowment Fund at 31 December 2020 19.684 The Accounts were approved by the Board on April 2021 and sned on its behalf. Dorian G Mead Chairm Ken Tinslay page 2
HEATHROW SPECIAL NEEDS CENTRE Notes fornilng part of the Financlal Ststements For the Year ended 31 December 2020 Accountln Pol There has been no change to the accounting wlicies durtng the year. The financial statements have been prepared under the historic cost convention using the following accounting policies. Basls of ntln These Accounts have been prepared on an accruals basis and include income and expenditL¢re as they are earned or incurred. not as ¢a$h received and paid. und raisln The charity's endowment fvnds include all funds of the charity, which it may use for its purposes at its discrets'on. All the assets are vested in the trustees. Income All voluntary income is included in income on receipt. Donations under the gift aid scheme plus the associated income tsx recovery are recognised as income when the donation is received. Specifi¢ donats'ons are applied according to the requirements of the donor and are accounted for in accordance with the Charitie5 SORP. Donations of items other than cash are included in incorne at market vallte on receipt. Flxed assets and de reclatlon Fixed assets are included in the accounts at the historical cost and in the case of donated assets. at fair value at the date of acquisibon. Depreciation is provided to wiite off the cost less estim*ed residual value of all fixed assets over their expected useful lives. It is calculated on the original cost of the asset5 al the following rates Leasehold buildings 20% on cost per annum Centre & Office equipment 20% on cost per annum The leasehold property and improvements thereto are amorti5ed over the term of the lease. Adminlstratlon ex ndlture Administrats"on expenditure comprises all costs incuThed in njnning the charity, which cannot be direcuy related to the charitys projec page 3
HEATHROW SPECIAL NEEDS CENTRE Notes fomilng part of the Financial Ststgmgnts For the Year ended 31 December 2020 cont'd 2020 2019 DonatiOTIS receivable HMRC CJRSIGovemment Grants Corporate DonationslGrants Other DonationslGranls Donated Items 15,585 33,142 16,113 500 1,432 35,844 29,617 3,500 65,340 70.393 Tradin In me Fam produce sales Riding fees Misc trading income 987 5,990 4,895 2,310 28,892 5,250 11,872 36,452 Charltable actlviti Training and CRB staff costs Fam supplies Farm wa9es and salaries Honoraria Open day and fvnd raising Membership fees and donations Counryl tax & Water rates Electricity and fuel Insurances Insurance Claim Excess Telecommunications Property maintenance and renewals Motor and travelling Amortise Leasehold improvements 508 9,767 63,902 3.000 1,897 17,593 58,176 3,000 303 998 2.358 7,228 1.112 2.436 7.811 2,500 820 1,053 53 1.784 711 763 76 94,746 93,103 Admlnis Payroll administrabon fees Accounlancylreview fee Postage, stationery and sundTtes Legal fees 1,378 1,531 349 446 60 2.567 2,877 page 4
HEATHROW SPECIAL NEEDS CENTRE Notes fomiing part of the Flnan¢lal Statements or the Year ended 31 Decem r 2020 cont'd 2020 2019 Leasehold Balance blf Additions ro and Im rovem nts 98,790 5483 95,351 3439 BalanGe at 31 December 2020 104,273 98,790 7. Pre aid ex endltu Credrt frorn supplier Cash at Bank Current Account 34,426 61,759 Creditors and Aecru Sinking Fund Reserve Accountancylreview fee Honoraria Payroll costs Restricted IncomelNole 10) Insurance claim excess ch 5.000 816 500 3,231 9.647 2,500 5.000 816 500 4.552 15,138 21,694 26.006 10. Restricted Income During the Year, Grants were received from various organisations for specific purposes. The Grants have been accounted for in accordance wth the Charities SORP as follows .' Balance blf Grants received in 2020 {page 6) Applied in year (page 6) 15.138 17,456 -22,947 22,237 15,787 -22,886 Balance Clf to 2021 {note 9) 9,647 15,138 page 5
HEATHROW SPECIAL NEEDS CENTRE Notes formlng part of the Flnanclal Ststemtnts for th• year end 31st 09MIleT 2020 Balance of Restrictsd Grants ¢1¥ed In 2019 and prlor and applled In 2020 Month Donatgd Bal WF to 2020 Applled In 2020 Bal CIF to 2021 Donor of Funds ReBtrlcted Purpose Pat Lic grant Ratoit Hutc1$ 499.W £ 499.00 £0.00 Sarah Cuff Vet fund Chispa & Piielli Mar-18 713.55 £ 713.55 £0.00 Sarah Cuff Vet fund Whispa & Dd Aw18 996 00 £ 100.00 £896.LKJ UPS Foundats"on Farmhousè, Palh, RhYiThJ Arena Oct-18 £ 9,159.67 £ 5,572.43 £3,587.24 Suè Kit Equstsian ju19 342.69 £ 342.69 £0. London Community Foundats"on Oper8tirwJ costs Sep19 663.28 £ ee3.28 £0.00 F1MneCh Equstrion Café Sep-19 Ay18 Aug-18 £ 1,428.66 £ 1,428.88 334.98 £ 334.98 £ 1.000.00 £ t.0.00 £0. £o.(J) £0. Schedule of RestrId Grants recelved In 2020 and applled In the y•*r. Month Donated Bal BIF to2019 Applled In 2019 Bal CIF to 2020 Donor of Funds Re8tsl¢tsd Purpo8• coop Horse rirfing ApT-20 Nov-20 £ 3,(3.11 £ £ 1.450.99 £ £3.063.11 £1.450 99 Wooden Spoon Emergenw Fur¥Jbr¥J Propct May-20 £ 2.5).00 £ 2.51X).00 £0.00 CAF Cov#J Emergency FuTraiThJ Grant Jun-20 £ 4,CI)O.00 È 4,000.(KJ £0.00 RDA COVKI Emgrgency Fundiro: Equesthan Ju20 £ 2.(M)O.00 £ 1,350.41 £849.59 National Lottery CovK1 EtwnGy FundirrfJ Juk20 £ 3,500.00 £ 3,500.00 £o.cx) Damian Pearson Restsrbng Covid Seujre dwt acb"vites p18nts 8ndlor animals exduding horses Aug-20 942.25 E 942.25 £0.00 Total for the year 2020 £ 17,456.35 £ 12.292.66 £ 6,163.69 Total for the year 2019 And prlory•aYs BIF £ 1S,137.83 £ 10,854.59 £ 4,483.24 At 318t De¢emb?r 2020 646.
Independent Examingrfs Report to thè Trustees of the. HEATHROW SPECIAL NEEDS CENTRE '. I report on the accounts of the charity for the year end&J 31 December 2020, which are sel out on pages 1- 6. Respectlve responslbllltles of tte$ and examlner. The charitys trustees are responsible for the preparats.on of the accounts. The charity's trustees consider that an audit is not required for this year. It is my responsibility lo= examine the accounts {under ss132-166. Charities A¢t 2011 ICA20111. to follow the procedures laid down in the General 01ctionS given by the Charity Commissioners and to state whether particular matters have come to my attention. Basls of Independent Exarninorfs rgporL My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with thiose rewrds. It also includes consideration of any unusual items or disclosuS in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit, and consequenlly I do not express an audfi opinion on the view given by the accounts. Independent examlnefs statem•nt In connection with my examination no matter has come to my attention. S M Ami8trong FMAAT, A S M Amstrong & Co 15-17 Church Str••t, Goring Square, Stsings-upon-Tham86 Middlesex TW18 4EN 27 Aprfl 2021 page-7-