UPLYME PRE-SCHOOL AGM
Held on Monday 29[th] November, 7:00PM In the Village Hall
1. Present
Neil Pullinger, Rachel Wason, Ellie Saunders, Jenny Aplin, Kate Pitfield, Emily Ditchfield, Kayleigh Beddows, Janice Fowler, Alison Waters
2. Apologies
Veronica Strawbridge, Sara Pearce, Jane Sole, Andrew Hooper
3. Minutes of last AGM
The minutes were read and agreed as a true record of the meeting.
4. Matters Arising from last AGM
No matters arising from the last meeting.
5. Treasurer’s Report
See the attached Income & Expenditure 20/21 Report. We made a loss of -£1228.57 in 20/21, due to Covid, lockdowns and a lack of fundraising the loss is understandable and the committee agreed it actually is a fairly acceptable result given the tough circumstances.
6. Manager’s Report
At the end of the 20/21 academic year we had 47 children on roll, which means we had between 25 and 28 children per session.
We haven’t been able to fundraise through 20/21, the £388 in the income report is the government furlough payment. We are increasing fundraising activity this year - 21/22 -as things have started to return to normality.
We were open the entire year, and through the November and January lockdowns, with limited sessions and staff, to keyworker children. Our covid-19 procedures and risk assessments were updated and reviewed as the situation developed.
We have not been able to welcome our families as normal, there have been no visitors to the setting and parents couldn’t even settle new starters. This was a hard decision to make for the staff, it goes against our usual, welcoming ethos.
It was a tough year for all of the staff but they all coped with the constant changes and new procedures admirably. We look forward to a more settled 21/22!
7. Play leader’s Report
This has been a strange year for all of us and we have had to change some of our practices at preschool – quarantining toys, wiping down everything, no soft furnishings and minimising adults in the setting. We have all got used to living in our coats outside and in as we have all the doors and windows open, so plenty of fresh air. The children have loved being outside so much - we are very lucky that the patio area means we have plenty of space.
Dropping off children at the door seems to work well for the children, though it is nice to allow parents back in at least at the end of the day – I know it must be difficult for some new parents who don’t even know the setting, so thank you for your support in this.
Thank you also to Annie, who moved on to a full time position – she was our manager for many years and will have met most of you as first point of contact and throughout your time with us.
A big welcome to Alison, our new administrator, we were very lucky to find someone who is not only very efficient and friendly but also understands early years! Also welcome to Mya, who has joined us this term and is now an essential team member – especially with the amount of staff absences due to family concerns or Covid!
We are hoping to take on another member of staff soon, as the number of children is ever increasing and the waiting list just keeps growing!
We have not been able to have visitors or outings this year, and had to cancel public events, but we still held sports races for the children, and made an attempt to video the nativity – this year we will video the story of the Nativity through songs!
As always, a big thankyou to Alison and the committee, without you the Pre-School cannot run, so your support is essential and much appreciated.
8. Election of new Committee members
Charlotte Daubney and Kate Pitfield volunteered to join the committee, welcome and thank you. Ofsted and DBS paperwork will be completed over the following weeks.
9. A.O.B
Ellie asked whether we could take on more children from the waiting list when we get a new member of staff. It was discussed that an extra person is needed to cover staff absence and illness but also that the EYFS stipulate a minimum square meterage per child in order to meet the needs of the children. Alison will double check the space ratio.
ACTION A.Waters
10. Date of next Committee Meeting
This will be arranged via email in the new year.
UPLYME PRE SCHOOL - TREASURER'S REPORT
PERIOD: 1 SEPTEMBER 2020 - 31 AUGUST 2021
| Income | £ |
|---|---|
| ExternalGovernmentFunding | 48,941 |
| ParentFees | 8,456 |
| Toddler Fees | 0 |
| Clothing Sales | 58 |
| Fundraising | 0 |
| IncomingDonations | 500 |
| FurloughScheme | 388 |
| Other Income (Unassigned) | |
| TOTAL INCOME | 58,343 |
| Expenditure | £ |
| Staff Wages | 45,502 |
| Training | 304 |
| Rent | 7,618 |
| MobilePhone | 293 |
| FundraisingExpenses | 83 |
| Administration | 504 |
| Equipment | 1,886 |
| Consumables | 556 |
| StaffUniform | 398 |
| PLA Insurance /Membership | 854 |
| OFSTED/DataProtection | 0 |
| LicenceFees | 298 |
| NEST Pension | 337 |
| DBS Checks | 192 |
| Advertising | 144 |
| Clothing | 40 |
| BuildingMaintenance | 313 |
| Gifts | 249 |
| Other Payments (Unassigned) | 0 |
| TOTAL EXPENDITURE | 59,571 |
| Surplus/Deficit | -1,228 |
| Bank Balances | |
| NatWest-Current | £48,748.06 |
| NatWest- FundRaising | £5,450.09 |
| TOTAL ASSETS | £54,198.15 |
UPLYME PRE SCHOOL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2021 INCOME 202012021 201912020 Fe88 Toddler Group Exiemal Government Funding Pupil Premium + 1..1 Funding Job Retentson Scheme 48.659 8,456 282 6,934 1.019 49,6S2 37 1,459 57,455 59,101 other Income Fundraising Swoat Shirt Sale$ 500 388 554 888 618 TOTAL INCOME 59.719 EXPENDITURE Wag85 Pension Payments Rent Post Toys & Equlpmenl Consumables OFSTED Registrth'on + Dats Insurance Training 45.502 337 7,618 41,768 171 1,888 921 474 105 782 35 57,092 49,694 192 293 128 165 D8S Check Mobile pho Contract Adminislralion Fundraising Activie$ Licenses Adverkn'sing Clothing COVID Expenses Miscelaneou8 83 298 144 40 398 562 383 20 160 176 304 2,479 2.696 TOTAL EXPENDITURE 69.571 61390 Net Mov•menl In Funds -1.228 7,329 Balance Brought Forward $5.427 48.098 Balan¢• Carried Fornard 64.199 55.427
Cash Funds NatWest- Current £48.748.C NatWe5t- Fund Raising £5.450.09 TOTAL ASSETS £54198.15 There belng no other assets or Ilabllltl88. Slgned.......... Trustea Name.....FJ£hL. tU.•uA.*..... . Da18 of Approval........l.•..-..i.i.- illl Slgned..... Trustee Name........................................................ Dale of Approval........ INDEPENDENT EXAMINER'S REPORT I have eamined the attached Income and Exenrturg AtLount for the year ended 31st August 2021 and report that they are in accordance wth Ihe aeeounbng records and have been prcyerly drawn up in accordance with Ihe reuirement8 of the Charities (Accounts and Reports'ng) Regulation$. Slgned....... //£eJg• 19 1121