## **UPLYME PRE-SCHOOL AGM** 

## **Held on Monday 29[th] November, 7:00PM In the Village Hall** 


## **1. Present** 

Neil Pullinger, Rachel Wason, Ellie Saunders, Jenny Aplin, Kate Pitfield, Emily Ditchfield, Kayleigh Beddows, Janice Fowler, Alison Waters 

## **2. Apologies** 

Veronica Strawbridge, Sara Pearce, Jane Sole, Andrew Hooper 

## **3. Minutes of last AGM** 

The minutes were read and agreed as a true record of the meeting. 

## **4. Matters Arising from last AGM** 

No matters arising from the last meeting. 

## **5. Treasurer’s Report** 

See the attached Income & Expenditure 20/21 Report. We made a loss of -£1228.57 in 20/21, due to Covid, lockdowns and a lack of fundraising the loss is understandable and the committee agreed it actually is a fairly acceptable result given the tough circumstances. 

## **6. Manager’s Report** 

At the end of the 20/21 academic year we had 47 children on roll, which means we had between 25 and 28 children per session. 

We haven’t been able to fundraise through 20/21, the £388 in the income report is the government furlough payment. We are increasing fundraising activity this year - 21/22 -as things have started to return to normality. 

We were open the entire year, and through the November and January lockdowns, with limited sessions and staff, to keyworker children. Our covid-19 procedures and risk assessments were updated and reviewed as the situation developed. 

We have not been able to welcome our families as normal, there have been no visitors to the setting and parents couldn’t even settle new starters. This was a hard decision to make for the staff, it goes against our usual, welcoming ethos. 

It was a tough year for all of the staff but they all coped with the constant changes and new procedures admirably. We look forward to a more settled 21/22! 

## **7. Play leader’s Report** 

This has been a strange year for all of us and we have had to change some of our practices at preschool – quarantining toys, wiping down everything, no soft furnishings and minimising adults in the setting.  We have all got used to living in our coats outside and in as we have all the doors and windows open, so plenty of fresh air.   The children have loved being outside so much - we are very lucky that the patio area means we have plenty of space. 

Dropping off children at the door seems to work well for the children, though it is nice to allow parents back in at least at the end of the day – I know it must be difficult for some new parents who don’t even know the setting, so thank you for your support in this. 

Thank you also to Annie, who moved on to a full time position – she was our manager for many years and will have met most of you as first point of contact and throughout your time with us. 



A big welcome to Alison, our new administrator, we were very lucky to find someone who is not only very efficient and friendly but also understands early years!   Also welcome to Mya, who has joined us this term and is now an essential team member – especially with the amount of staff absences due to family concerns or Covid! 

We are hoping to take on another member of staff soon, as the number of children is ever increasing and the waiting list just keeps growing! 

We have not been able to have visitors or outings this year, and had to cancel public events, but we still held sports races for the children, and made an attempt to video the nativity – this year we will video the story of the Nativity through songs! 

As always, a big thankyou to Alison and the committee, without you the Pre-School cannot run, so your support is essential and much appreciated. 

## **8. Election of new Committee members** 

Charlotte Daubney and Kate Pitfield volunteered to join the committee, welcome and thank you. Ofsted and DBS paperwork will be completed over the following weeks. 

## **9. A.O.B** 

Ellie asked whether we could take on more children from the waiting list when we get a new member of staff. It was discussed that an extra person is needed to cover staff absence and illness but also that the EYFS stipulate a minimum square meterage per child in order to meet the needs of the children. Alison will double check the space ratio. 

## **ACTION A.Waters** 

## **10. Date of next Committee Meeting** 

This will be arranged via email in the new year. 



## **UPLYME PRE SCHOOL - TREASURER'S REPORT** 

## **PERIOD: 1 SEPTEMBER 2020 - 31 AUGUST 2021** 

|**Income**|**£**|
|---|---|
|||
|ExternalGovernmentFunding|48,941|
|ParentFees|8,456|
|Toddler Fees|0|
|Clothing Sales|58|
|Fundraising|0|
|IncomingDonations|500|
|FurloughScheme|388|
|Other Income (Unassigned)||
|||
|**TOTAL INCOME**|**58,343**|
|||
|**Expenditure**|**£**|
|||
|Staff Wages|45,502|
|Training|304|
|Rent|7,618|
|MobilePhone|293|
|FundraisingExpenses|83|
|Administration|504|
|Equipment|1,886|
|Consumables|556|
|StaffUniform|398|
|PLA Insurance /Membership|854|
|OFSTED/DataProtection|0|
|LicenceFees|298|
|NEST Pension|337|
|DBS Checks|192|
|Advertising|144|
|Clothing|40|
|BuildingMaintenance|313|
|Gifts|249|
|Other Payments (Unassigned)|0|
|||
|**TOTAL EXPENDITURE**|**59,571**|
|||
|**Surplus/Deficit**|**-1,228**|
|||
|**Bank Balances**||
|||
|NatWest-Current|£48,748.06|
|||
|NatWest- FundRaising|£5,450.09|
|||
|**TOTAL ASSETS**|**£54,198.15**|





UPLYME PRE SCHOOL
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31ST AUGUST 2021
INCOME
202012021
201912020
Fe88
Toddler Group
Exiemal Government Funding
Pupil Premium + 1..1 Funding
Job Retentson Scheme
48.659
8,456
282
6,934
1.019
49,6S2
37
1,459
57,455
59,101
other Income
Fundraising
Swoat Shirt Sale$
500
388
554
888
618
TOTAL INCOME
59.719
EXPENDITURE
Wag85
Pension Payments
Rent
Post
Toys & Equlpmenl
Consumables
OFSTED Registrth'on + Dats
Insurance
Training
45.502
337
7,618
41,768
171
1,888
921
474
105
782
35
57,092
49,694
192
293
128
165
D8S Check
Mobile pho￿ Contract
Adminislralion
Fundraising Activi￿e$
Licenses
Adverkn'sing
Clothing
COVID Expenses
Miscelaneou8
83
298
144
40
398
562
383
20
160
176
304
2,479
2.696
TOTAL EXPENDITURE
69.571
61390
Net Mov•menl In Funds
-1.228
7,329
Balance Brought Forward
$5.427
48.098
Balan¢• Carried Fornard
64.199
55.427

Cash Funds
NatWest- Current
£48.748.C
NatWe5t- Fund Raising
£5.450.09
TOTAL ASSETS
£54198.15
There belng no other assets or Ilabllltl88.
Slgned..........
Trustea Name.....FJ£hL. tU.•uA.*..... .
Da18 of Approval........l.•..-..i.i.- illl
Slgned.....
Trustee Name........................................................
Dale of Approval........
INDEPENDENT EXAMINER'S REPORT
I have eamined the attached Income and Exenrturg AtLount for the year ended 31st August 2021
and report that they are in accordance wth Ihe aeeounbng records and have been prcyerly
drawn up in accordance with Ihe reuirement8 of the Charities (Accounts and Reports'ng) Regulation$.
Slgned.......
//£eJg•
19 1121