2023-12-31-accounts

Bishops Stortford and District Scout Council

Statement of Assets for the year ended 31st December 2023

Assets Cash at bank Bank Deposit Account Scout Association Short Term Investm Explorer Accounts Debtors - amounts owed for badges Total Assets Less: Liabilities Net Assets	31/12/2023 £ 36,374 28,259 e - 12,113 1,056	£ 77,802 161	31/12/2022 £ 34,600 27,980 17,000 12,625 -	£ 92,206 -
		£77,642		£92,206

*Includes £4,134 in the Camp account being surpluses from previous Lochearnhead Expeditions

Bishop's Stortford & District Scout Council

Income & Expenditure account for the Year ended 31st December 2023

Income Annual subscriptions Beavers Cubs Scouts Explorers Jamboree Training Lochearnhead Exp Scout Shop & Badges Charity fundraising Interest Other Income Total Income Expenditure Capitation Beavers Cubs Scouts Explorers DLT Training Scout Shop & Badges Swimming Charities AGM/Awards night Other District events Website Insurance Lochearnhead Exp Jamboree Administration Grant for Jamboree Equipment purchase Total Expenditure Net income over expendi	55,918 2,000 239 - 6,598 22,688 - 35,679 7,871 24 734 -	Year ended 31/12/2023 131,751 146,315 (14,564)	48,124 1,506 455 - 22,970 5,732 - 4,551 7,030 420 61 117	Year ended 31/12/2022 90,965 75,103
	44,250 2,773 103 216 13,972 371 17 9,154 480 75 535 539 125 39,028 28,836 805 4,000 1,036		41,376 1,626 781 413 22,355 181 1,075 5,432 315 25 68 116 192 485 - - 537 - 125
	ture
				15,862

rutlneer's Report to the Trustee5 of the Blshops Stortford Dlstrlrt Scout Coun¢ll I repxl ontFe iccountsof the Dtsirlct for the year eTraed 31st tlecembEr 2023 Reyctive we¥>)Tr￿1￿lltIes ol Trustees and kiutineei sthe 0i5trict'5Tru#eesyou are Fwsknle for the preparatl)nolthe accouDts, Co￿￿tI that neIt￿r the •utht Trir indepentknt ex4rnh*tle￿ rew1remtntsdthech￿tleS 2011 appty. It is my rry)on5knility withrArt carry6ts8 Wt an audit or irnlependtrt ex•mID1•t￿ toscrutlnkn the actwnts andtoiepjrt toy￿. Da5isvf krutineer's Staternent Inaccrydarte with the dwectiL¥I$8Nen in thE Distfkt'scor6tltutvJn, I h3%t strut1n1￿ the reeord5and the •CcL￿tsaIIached. ¥Lilineer's Staternent In my(plnipn. the attowrtsaie in accovdarKe w￿h tht recudsprg4￿edto me athl(￿pfy Wlththeu￿rt1lU1irrf Ad D•ie......

==> picture [201 x 50] intentionally omitted <==

Trustees’ annual report (including Directors’ report) for the period

From: 1[st] January 2023 To: 31[st] December 2023

Charity name: Bishops Stortford and District Scout Council

Charity registration number:1154953

Company number:

Objectives and activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the District are as a unit of the Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Ongoing support to the District team and local Scout Groups. Organisation of several District wide events. Management and oversight of the District Budget.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. All trustees are subject to annual appointment at the District AGM and, once appointed, serve until the following AGM.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Grants are made from time to time to leaders within the scout district to carry out training towards gaining national body awards so that they can obtain permits to enable members of their groups to take part in permitted activities.

Policy on social investment including program related investment	Para 1.38	Social investment is carried out through the delivery of scouting activities via the scout programme.
Contribution made by volunteers	Para 1.38	None.
Other

Achievements and performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	During the year the District has organised and supported a range of activities for the various sections within Bishops Stortford and District, as well as providing financial support towards training and specific activities. On behalf of the District, the Executive would like to thank all those who helped to organise and run these events. The appointments committee has continued its valuable work in administering leader appointments in the district.

Additional information (optional) You may choose to include further statements where relevant about:

Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set

Para 1.41 Investment performance against objectives Other

Financial review

Financial review
Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our district, like most charities, holds some funds in reserve. Our level of reserves is set to ensure that there is sufficient resources to continue the core activities of the District should income fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months annual subscriptions, circa £45,000 in reserve. Should the level of reserves fall below the target level the District executive committee will make efforts to restore the level within next financial years.
Amount of reserves held	Para 1.22	77642
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal source of funds is the annual levy charged by the District for all Scout paying members within the District.
Investment policy and objectives including any social investment policy adopted	Para 1.46

A description of the principal risks facing the charity	Para 1.46	Ongoing risk of the membership reducing and the need to subsidise individuals and groups due to the current financial situation.
Other

Structure, governance and management

Description of charity’s trusts:
Type of governing document: for example,trust deed, memorandum and articles of association etc	Para 1.25	The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How is the charity constituted? for example limited company, unincorporated association, CIO	Para 1.25	The District is a trust established under rules which are common to all Scouts. The Scout Association and the District are Public Benefit Entities.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. All Trustees are subject to annual appointment at the District AGM and, once appointed, serve until the following AGM.

Additional information (optional) You may choose to include further statements where relevant about:

The District is managed by the Executive Committee, the members of which are the Para 1.51 Policies and procedures “Charity Trustees” as identified above. adopted for the induction and As charity trustees they are responsible training of trustees for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to The Charity Commission as appropriate. The Trustees, including officers, receive no remuneration and they and others who support the Scouting activities of the District do so as volunteers, with there being no cost to the District for the time committed. This Executive Committee exists to support District activities which are intended to support the development of Scouting within Bishops Stortford and District and to support the individual Scout groups. This includes a number of activities mandated by the Scout Association, for example leader

appointments, as well as provision of support to Beavers, Cubs and Scouts. Explorers, whilst being attached to groups in the District, are designated a District section and as such the District has broader responsibility for those sections including in respect of funding. In undertaking activities and their management of the District, the Trustees have regard to the Charity Commission’s guidance on public benefit. The Executive Committee meets approximately every 3 months and receives reports from the District Commissioner, Treasurer and from representatives of each section. All leaders within the District are entitled to attend these meetings, and dates are published on the District Calendar. See above. Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other

Reference and administrative details

Charity name Bishops Stortford and District Scout Council Other name the charity uses Registered charity number 1154953 Charity’s principal address 7 The Pastures, Bishops Stortford, Herts CM23 2FU

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Vacant	Chair
	William Compton	District Commissioner
	Jane Le Grove	Treasurer
	Jackie Williamson	Secretary
	Simon Carter
	Nick Jones
	Maureen Hargrave	Deputy District Commissioner
	Sophie Brixton
	JayOram
	Rebecca Beaumont
	Edd Jones

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The company has taken advantage of the small companies’ exemption in preparing the report above.

The trustees declare that they have approved the trustees’ report (including directors’ report) above.

Signed on behalf of the charity’s trustees/directors

Signature(s) J E Le Grove Full name(s) Jane Le Grove Position (for example Treasurer Secretary, Chair, etc) Date 14/09/2023