**Bishops Stortford and District Scout Council** ## **Statement of Assets for the year ended 31st December 2023** |Assets
Cash at bank
Bank Deposit Account
Scout Association Short Term Investm
Explorer Accounts
Debtors - amounts owed for badges
Total Assets
Less: Liabilities
Net Assets|**31/12/2023**
**£**
36,374
28,259
e
-
12,113
1,056|**£**
77,802
161|**31/12/2022**
**£**
34,600
27,980
17,000
12,625
-|£
92,206
-| |---|---|---|---|---| |||||| |||£77,642||£92,206| *Includes £4,134 in the Camp account being surpluses from previous Lochearnhead Expeditions ## **Bishop's Stortford & District Scout Council** **Income & Expenditure account for the Year ended 31st December 2023** |**Income**
Annual subscriptions
Beavers
Cubs
Scouts
Explorers
Jamboree
Training
Lochearnhead Exp
Scout Shop & Badges
Charity fundraising
Interest
Other Income
**Total Income**
**Expenditure**
Capitation
Beavers
Cubs
Scouts
Explorers
DLT
Training
Scout Shop & Badges
Swimming
Charities
AGM/Awards night
Other District events
Website
Insurance
Lochearnhead Exp
Jamboree
Administration
Grant for Jamboree
Equipment purchase
**Total Expenditure**
**Net income over expendi**|55,918
2,000
239
-
6,598
22,688
-
35,679
7,871
24
734
-|**Year ended**
**31/12/2023**
**131,751**
**146,315**
**(14,564)**|48,124
1,506
455
-
22,970
5,732
-
4,551
7,030
420
61
117|**Year ended**
**31/12/2022**
**90,965**
**75,103**| |---|---|---|---|---| ||44,250
2,773
103
216
13,972
371
17
9,154
480
75
535
539
125
39,028
28,836
805
4,000
1,036||41,376
1,626
781
413
22,355
181
1,075
5,432
315
25
68
116
192
485
-
-
537
-
125|| ||**ture**|||| |||||**15,862**| rutlneer's Report to the Trustee5 of the Blshops Stortford Dlstrlrt Scout Coun¢ll I repxl ontFe iccountsof the Dtsirlct for the year eTraed 31st tlecembEr 2023 Reyctive we¥>)Tr￿1￿lltIes ol Trustees and kiutineei sthe 0i5trict'5Tru#eesyou are Fwsknle for the preparatl)nolthe accouDts, Co￿￿tI that neIt￿r the •utht Trir indepentknt ex4rnh*tle￿ rew1remtntsdthech￿tleS 2011 appty. It is my rry)on5knility withrArt carry6ts8 Wt an audit or irnlependtrt ex•mID1•t￿ toscrutlnkn the actwnts andtoiepjrt toy￿. Da5isvf krutineer's Staternent Inaccrydarte with the dwectiL¥I$8Nen in thE Distfkt'scor6tltutvJn, I h3%t strut1n1￿ the reeord5and the •CcL￿tsaIIached. ¥Lilineer's Staternent In my(plnipn. the attowrtsaie in accovdarKe w￿h tht recudsprg4￿edto me athl(￿pfy Wlththeu￿rt1lU1irrf Ad D•ie...... ## **Trustees’ annual report (including Directors’ report) for the period** **From: 1[st] January 2023 To: 31[st] December 2023** **Charity name: Bishops Stortford and District Scout Council** **Charity registration number:1154953** ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objectives of the District are as a unit**
**of the Scout Association. The aim of The**
**Scout Association is to promote the**
**development of young people in**
**achieving their full physical, intellectual,**
**social and spiritual potentials, as**
**individuals, as responsible citizens and**
**as members of their local, national and**
**international communities. The method of**
**achieving the Aim of the Association is**
**by providing an enjoyable and attractive**
**scheme of progressive training, based on**
**the Scout Promise and Law and guided**
**by adult leadership.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Ongoing support to the District team and**
**local Scout Groups.**
**Organisation of several District wide**
**events.**
**Management and oversight of the District**
**Budget.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are appointed in**
**accordance with the Policy, Organisation**
**and Rules of The Scout Association. All**
**trustees are subject to annual**
**appointment at the District AGM and,**
**once appointed, serve until the following**
**AGM.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Grants are made from time to time to**
**leaders within the scout district to carry**
**out training towards gaining national**
**body awards so that they can obtain**
**permits to enable members of their**
**groups to take part in permitted activities.**| |Policy on social investment
including program related
investment|Para 1.38|**Social investment is carried out through**
**the delivery of scouting activities via the**
**scout programme.**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**None.**| |Other||| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**During the year the District has organised**
**and supported a range of activities for**
**the various sections within Bishops**
**Stortford and District, as well as**
**providing financial support towards**
**training and specific activities. On behalf**
**of the District, the Executive would like to**
**thank all those who helped to organise**
**and run these events.**
**The appointments committee has**
**continued its valuable work in**
**administering leader appointments in the**
**district.**| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our district, like most charities, holds**
**some funds in reserve. Our level of**
**reserves is set to ensure that there is**
**sufficient resources to continue the core**
**activities of the District should income**
**fall short. The District Executive**
**Committee considers that the District**
**should hold a sum equivalent to 12**
**months annual subscriptions, circa**
**£45,000 in reserve. Should the level of**
**reserves fall below the target level the**
**District executive committee will make**
**efforts to restore the level within next**
**financial years.**| |Amount of reserves held|Para 1.22|**77642**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The principal source of funds is the**
**annual levy charged by the District for all**
**Scout paying members within the**
**District.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**Ongoing risk of the membership reducing**
**and the need to subsidise individuals and**
**groups due to the current financial**
**situation.**| |---|---|---| |Other||| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**The District’s governing documents are**
**those of The Scout Association. They**
**consist of a Royal Charter, which in turn**
**gives authority to the Bye Laws of the**
**Association and The Policy, Organisation**
**and Rules of The Scout Association.**| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**The District is a trust established under**
**rules which are common to all Scouts.**
**The Scout Association and the District**
**are Public Benefit Entities.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are appointed in**
**accordance with the Policy, Organisation**
**and Rules of The Scout Association. All**
**Trustees are subject to annual**
**appointment at the District AGM and,**
**once appointed, serve until the following**
**AGM.**| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: **The District is managed by the Executive Committee, the members of which are the** Para 1.51 Policies and procedures **“Charity Trustees” as identified above.** adopted for the induction and **As charity trustees they are responsible** training of trustees **for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to The Charity Commission as appropriate. The Trustees, including officers, receive no remuneration and they and others who support the Scouting activities of the District do so as volunteers, with there being no cost to the District for the time committed. This Executive Committee exists to support District activities which are intended to support the development of Scouting within Bishops Stortford and District and to support the individual Scout groups. This includes a number of activities mandated by the Scout Association, for example leader** **appointments, as well as provision of support to Beavers, Cubs and Scouts. Explorers, whilst being attached to groups in the District, are designated a District section and as such the District has broader responsibility for those sections including in respect of funding. In undertaking activities and their management of the District, the Trustees have regard to the Charity Commission’s guidance on public benefit. The Executive Committee meets approximately every 3 months and receives reports from the District Commissioner, Treasurer and from representatives of each section. All leaders within the District are entitled to attend these meetings, and dates are published on the District Calendar. See above.** Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** Charity name **Bishops Stortford and District Scout Council** Other name the charity uses Registered charity number **1154953** Charity’s principal address **7 The Pastures, Bishops Stortford, Herts CM23 2FU** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Vacant|Chair||| ||William Compton|District
Commissioner||| ||Jane Le Grove|Treasurer||| ||Jackie Williamson|Secretary||| ||Simon Carter|||| ||Nick Jones|||| ||Maureen Hargrave|Deputy District
Commissioner||| ||Sophie Brixton|||| ||JayOram|||| ||Rebecca
Beaumont|||| ||Edd Jones|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** J E Le Grove **Full name(s)** Jane Le Grove **Position (for example** Treasurer **Secretary, Chair, etc) Date** 14/09/2023