Trustees’ Annual Report for the period
From 1st Jan 2021 Period start date To 31 Dec 2021 Period end date
Charity name: Bishops Stortford & District Scout Council
Charity registration number:1154953
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the District are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Ongoing support to the District team and local Scout Groups. Organisation of several District wide events Management and oversight of the District Budget |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. All trustees are subject to annual appointment at the District AGM and, once appointed, serve until the following AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Grants are made from time to time to leaders within the scout district to carry out training towards gaining national body awards so that they can obtain permits to enable members of their groups to take part in permitted activities |
| Policy on social investment including program related investment |
Para 1.38 | Social investment is carried out through the delivery of scouting activities via the scout programme. |
| Contribution made by volunteers |
Para 1.38 | None |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the year the District has organised and supported a range of activities for the various sections within Bishops Stortford and District, as well as providing financial support towards training and specific activities. On behalf of the District, the Executive would like to thank all those who helped to organise and run these events. The appointments committee has continued its valuable work in administering leader appointments in the district |
|
|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Our District, like most charities, holds some funds in reserve. Our level of reserves is set to ensure that there is sufficient resources to continue the core activities of the District should income fall short. The District executive committee considers that the District should hold a sum equivalent to 12 month annual subscriptions, circa £45,000 in reserve, and £17,000 of this is held on deposit with TSA. Should the level of reserves falls below the target level the District executive committee will make efforts to restore the level within next financial years. |
| Amount of reserves held | Para 1.22 | £76,383 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principle source of funds is the annual levy charged by the District for all scout paying members of those within the District |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal | Ongoing risk of the membership reducing due to the current financial |
| risks facing the charity | Para 1.46 | forecast. Increased risk of the need to subsidise individuals and groups due to the current financial situation. |
|---|---|---|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The District is a trust established under its rules which are common to all Scouts. The Scout Association and the District are Public Benefit Entities |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. All trustees are subject to annual appointment at the District AGM and, once appointed, serve until the following AGM. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The District is managed by the Executive Committee, the members of which are the ‘Charity Trustees’ as identified above. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustees, including officers, receive no remuneration and they and others who support the Scouting activities of the District do so as volunteers, with there being no cost to the District for the time committed. This Executive Committee exists to support District activities which are intended to support the development of Scouting within Bishops Stortford and District and to support the individual Scout groups. This includes a number of activities |
| mandated by the Scout Association, for example leader appointments, as well as provision of support to beavers, cubs and scouts. Explorers, whilst being attached to groups in the District, are designated a District section and as such the District has broader responsibility for those sections including in respect of funding. In undertaking activities and their management of the District, the Trustees have regard to the Charity Commission’s guidance on public benefit. The Executive Committee meets approximately every 3 months and receives reports from the District Commissioner, Treasurer and from representatives of each section. All leaders within the District are entitled to attend these meetings, and dates are published on the District calendar |
||
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | See above |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Bishops Stortford and District Scout Council |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1154953 |
| Charity’s principal address | 24 Foxley Drive Bishops Stortford Herts CM23 2EB |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Nam e of pers on (or body ) entitl ed to appo int trust ee (if any) |
|---|---|---|---|---|
| John Henson | Chair | 1/1/21 to 31/12/21 | ||
| William Compton | District Commissioner |
1/1/21 to 31/12/21 | ||
| Nigel Reed | Treasurer | 1/1/21 to 31/12/21 | ||
| Kate Reed | Secretary | 1/1/21 to 31/12/21 | ||
| Simon Carter | 1/1/21 to 31/12/21 | |||
| Nick Jones | 1/1/21 to 31/12/21 | |||
| Maureen Hargrave | Deputy District Commissioner |
1/1/21 to 31/12/21 | ||
| Tom Wiffen | 1/1/21 to 31/12/21 | |||
| JayOram | 1/1/21 to 31/12/21 | |||
| Marc Anderson | 1/1/21 to 31/12/21 | |||
| Edd Jones | 1/1/21 to 31/12/21 | |||
| Becky Bea umont |
1/1/21 to 31/12/21 | |||
| Sophie Brixton | 1/1/21 to 31/12/21 | |||
| 20 |
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) |
|||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s)
Position (eg Chair
Secretary, Chair,
etc)
Date
26/10/22
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Bishops Stortford Scout District On aGcounts for the year ended 31" Dember 2021 Charity no lrfany) 1154953 Set out on pages I report to the trustees on my examirwtion of accounts of the above charity (Ihe Trusf) for year ended 3111212021. Responsibilities and As the charity trustees. you are responsible for the preparation of the basis of report accounts in accordan with Ihe Charities Act 2011 nhe Acr). I report in resFed of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Ad. Independent I have completed my examination. I confirm that no material matteTS have examinerfs statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect,: the accountirwJ records were not kept in accordance vfith section 130 of the Act: or the accounts did not accord with the accounting records; or the accounts dKI not comply ¥Mth the applicable requirements conceming the form and corrtent of accounts set CArt in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accourrts give a knte and faiff view lch is not a matter considered as part of an independent examination. I have no concems and have come acfoss no other matters in connection with the examin&"on to which attention should draTr in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: 15 April 2022 Name: .W. Trippick D.Phil, BSC, ACMA Relevant professional qualificationlsl or body (rfany): InstitLrte of Chartered Management Accountants Address: 67 The Paddock Bishop's Stortford CM23 4JW IER October 2018