## **Trustees’ Annual Report for the period** ## **From 1st Jan 2021 Period start date To 31 Dec 2021 Period end date** **Charity name:** Bishops Stortford & District Scout Council ## **Charity registration number:1154953** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objectives of the District are as a**
**unit of the Scout Association. The Aim**
**of The Scout Association is to promote**
**the development of young people in**
**achieving their full physical, intellectual,**
**social and spiritual potentials, as**
**individuals, as responsible citizens and**
**as members of their local, national and**
**international communities. The method**
**of achieving the Aim of the Association**
**is by providing an enjoyable and**
**attractive scheme of progressive**
**training, based on the Scout Promise**
**and Law and guided by adult leadership**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Ongoing support to the District team**
**and local Scout Groups.**
**Organisation of several District wide**
**events**
**Management and oversight of the**
**District Budget**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees are appointed in**
**accordance with the Policy,**
**Organisation and Rules of The Scout**
**Association. All trustees are subject to**
**annual appointment at the District AGM**
**and, once appointed, serve until the**
**following AGM.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**Grants are made from time to time to**
**leaders within the scout district to carry**
**out training towards gaining national**
**body awards so that they can obtain**
**permits to enable members of their**
**groups to take part in permitted**
**activities**| |Policy on social investment
including program related
investment|Para 1.38|**Social investment is carried out through**
**the delivery of scouting activities via the**
**scout programme.**| |Contribution made by
volunteers|Para 1.38|**None**| |Other||| ## **Achievements and Performance** SORP reference ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**During the year the District has**
**organised and supported a range of**
**activities for the various sections within**
**Bishops Stortford and District, as well**
**as providing financial support towards**
**training and specific activities. On**
**behalf of the District, the Executive**
**would like to thank all those who helped**
**to organise and run these events.**
**The appointments committee has**
**continued its valuable work in**
**administering leader appointments in**
**the district**| |---|---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Our District, like most charities, holds**
**some funds in reserve. Our level of**
**reserves is set to ensure that there is**
**sufficient resources to continue the**
**core activities of the District should**
**income fall short. The District executive**
**committee considers that the District**
**should hold a sum equivalent to 12**
**month annual subscriptions, circa**
**£45,000 in reserve, and £17,000 of this is**
**held on deposit with TSA. Should the**
**level of reserves falls below the target**
**level the District executive committee**
**will make efforts to restore the level**
**within next financial years.**| |Amount of reserves held|Para 1.22|**£76,383**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The principle source of funds is the**
**annual levy charged by the District for**
**all scout paying members of those**
**within the District**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal||**Ongoing risk of the membership**
**reducing due to the current financial**| |risks facing the charity|Para 1.46|**forecast. Increased risk of the need to**
**subsidise individuals and groups due to**
**the current financial situation.**| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The District's governing documents are**
**those of The Scout Association. They**
**consist of a Royal Charter, which in turn**
**gives authority to the Bye Laws of the**
**Association and The Policy,**
**Organisation and Rules of The Scout**
**Association.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The District is a trust established under**
**its rules which are common to all**
**Scouts. The Scout Association and the**
**District are Public Benefit Entities**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are appointed in**
**accordance with the Policy,**
**Organisation and Rules of The Scout**
**Association. All trustees are subject to**
**annual appointment at the District AGM**
**and, once appointed, serve until the**
**following AGM.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**The District is managed by the**
**Executive Committee, the members of**
**which are the ‘Charity Trustees’ as**
**identified above. As charity trustees**
**they are responsible for complying with**
**legislation applicable to charities. This**
**includes the registration, keeping**
**proper accounts and making returns to**
**the Charity Commission as appropriate.**
**The Trustees, including officers, receive**
**no remuneration and they and others**
**who support the Scouting activities of**
**the District do so as volunteers, with**
**there being no cost to the District for**
**the time committed. This Executive**
**Committee exists to support District**
**activities which are intended to support**
**the development of Scouting within**
**Bishops Stortford and District and to**
**support the individual Scout groups.**
**This includes a number of activities**| |||**mandated by the Scout Association, for**
**example leader appointments, as well**
**as provision of support to beavers,**
**cubs and scouts. Explorers, whilst**
**being attached to groups in the District,**
**are designated a District section and as**
**such the District has broader**
**responsibility for those sections**
**including in respect of funding. In**
**undertaking activities and their**
**management of the District, the**
**Trustees have regard to the Charity**
**Commission’s guidance on public**
**benefit. The Executive Committee meets**
**approximately every 3 months and**
**receives reports from the District**
**Commissioner, Treasurer and from**
**representatives of each section. All**
**leaders within the District are entitled to**
**attend these meetings, and dates are**
**published on the District calendar**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**See above**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bishops Stortford and District Scout Council| |---|---| |Other name the charity uses|| |Registered charity number|1154953| |Charity’s principal address|24 Foxley Drive
Bishops Stortford
Herts
CM23 2EB| |---|---| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**| |---|---|---|---|---| ||John Henson|Chair|1/1/21 to 31/12/21|| ||William Compton|District
Commissioner|1/1/21 to 31/12/21|| ||Nigel Reed|Treasurer|1/1/21 to 31/12/21|| ||Kate Reed|Secretary|1/1/21 to 31/12/21|| ||Simon Carter||1/1/21 to 31/12/21|| ||Nick Jones||1/1/21 to 31/12/21|| ||Maureen Hargrave|Deputy District
Commissioner|1/1/21 to 31/12/21|| ||Tom Wiffen||1/1/21 to 31/12/21|| ||JayOram||1/1/21 to 31/12/21|| ||Marc Anderson||1/1/21 to 31/12/21|| ||Edd Jones||1/1/21 to 31/12/21|| ||Becky Bea
umont||1/1/21 to 31/12/21|| ||Sophie Brixton||1/1/21 to 31/12/21|| |||||| |||||| |||||| |||||| |||||| |||||| |20||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional**
**information)**||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Full name(s)
Position (eg Chair
Secretary, Chair,
etc)
Date
26/10/22
**----- End of picture text -----**
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