OpenCharities

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2023-01-31-accounts

Page
Trustees Annual
Report
Independent
Examiners		 Report
Statement of Financial Activities
Balance Sheet
Notes to the Accounts 10
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SORP reference
As our community
opened
up from the
Summary
ofthe main
achievements
ofthe charity,		 closures ofthe pandemic
we have been able
to gradually
return to the types ofevents that
identifying
the difference
charity's
work has made		 the
to		 Para 1.20 we put on prior to the pandemic.
We have
received grants from local government
to
the circumstances of its assist our recovery.
During the previous
beneficiaries and any wider financial year our customers
were initially
benefits to society as a reluctant to engage
with their community,
whole. however
during the current year we have
been able to resume several ofthe activities
from before, such as the exercise classes,
the comedy club and the cinema.
During the
winter,
with funding
from ERYC, we were
able to run a "Warm Places" twice-weekly
event to assist members
ofour community
sufferin
from the cost-of-livin
crisis.
Financial Review
Review ofthe charity's Para 1.21 This financial year has built on the slow
financial position at the end recovery of last year. Gradually
we were
ofthe period able to revert to the income streams that
benefitted
us before the pandemic. The net
effect ofthis is that the Net Income for the
year exceeded Expenditure
by f32,750.
We begin the next financial year with funds
in hand of8516,879 2022 - f484,129 .
Statement explaining the Para 1.22 All funds
held by the charity are unrestricted
policy for holding
reserves
stating
why they are held		 and are used
in accordance
with the
charitable
objectives at the discretion
ofthe
trustees. When we took over the Floral Hall
from East Riding of Yorkshire
Council
in
2013they acknowledged
that the regular
maintenance
and upkeep ofthe HalI is an
expensive
and ongoing task, and granted		 us
6180,000 of capital fund for this purpose.
Although
we have spent this money on the
upkeep, we have managed
to replace
it from
our own fund-raising
activities. The directors
now have a policy of retaining
E200,000
within our funds specifically to make sure
that sufficient money is on hand to cover
both regular maintenance
and unforeseen
repair bills.
Amount of reserves held Para 1.22 General fund 2316,879
Property maintenance
fund f200,000
These funds are unrestricted.
Additional information (optional)
You ma choose to include further statements where relevant about
The risks to the charity are threefold,
the
A description ofthe principal Para 1.46 property,
the volunteers
support.
It is important		 and the public
that the property		 is
risks facing the charity maintained
to a high standard.
We are very
dependent
on the high		 level of volunteer
support we receive, and also that we receive
support
from the public		 continuing
to attend
and en'o
the facilities		 that we offer.
Structure,
Governance		 and Management
Description of charity's
trusts:
Type ofgoverning
document		 Para 1.25 The charity's
governing		 document
is the
(trus1 deed, fc')'8l r'har'L(-. ".') company's
memorandum
and Articles of
Association.
How is the charity Para 1.25 The charity is an incorporated
limited
constituted? company.
(6 q unii I(:.Gi'pot &ted
Bssoclattorl, ( IO
Trustee selection methods Para 1.25 To recruit and appoint new trustees we ask
including
details ofany		 in the local community for applicants. These
constitutional provisions e.g. then undergo
an interview
following
which
election to post or name of the existing trustees
vote on their selection.
any person or body entitled At the following
AGM their appointment		 is
to appoint one or more ratified
by the members.
trustees

Charit name Hornsea
Floral Hall
Other name the charit uses
Re istered charit number 1154950
Charity's principal address Floral Hall
Esplanade
Hornsea
HU18 1NQ

Hornsea Floral Hall Charit
No		 1154950
Com
an		 No 8151209
Annual accounts for the period
Period start date 01/02/2022
To		 eno
en
date		 [ 31/01/2023
0Z
8i: Restricted
Unrestricted income Endowment Prior year
Recommended
categories		 by activity funds funds funds Total funds funds
Income (Note 3) F01 F02 F03 F04 F05
Income and endowments from:
Donations
and legacies		 S01 29,839 29,839 26,341
Charitable
activities		 S02 32,853 32,853 20,692
Other trading
activities		 S03 6,224 6,224 6,593
Investments S04
Separate
material
item of		 income S05 5,472 5,472 77,125
Other S06
Total S07 74,388 74,388 130,751
Expenditure
(Notes		 6)
Expenditure
on:
Raising funds S08
Charitable
activities		 S09 30,819 30,819 30,201
Separate material expense item S10
Other S11 10,819 10,819 10,200
Total S12 41,638 41,638 40,401
Net income/(expenditure) before tax for
the reporting
period		 S13 32,750 32,750 90,350
Tax payable S14
Net income/(expenditure) after tax
before investment
Net gains/(losses)
on		 gains/(losses) S15 32,750 32,750 90,350
investments S16
Net income/(expenditure) S17 32,750 32,750 90,350
Extraordinary
items		 S18
Transfers
between		 funds S19
Other recognised gains/(losses):
Gains and losses on revaluation offixed assets for the
charity's
own use		 S20
Other gains/(losses) S21
Net movementin funds S22 32,750 32,750 90,350
Reconciliation of
funds:
Total funds brought
forward		 S23 484,129 484,129 393,779
Total funds carried forward S24 516,879 516,879 484,129
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Note 2 Accounting
policies
2.1 INCOME
Recognition ofincome These are included
in the Statement
of Financial Activities (SoFA) when:
~
the charity becomes entitled to the resources;
~
it is more likely than not that the trustees
will receive the resources;
~
the monetary
value can be measured
with sufficient
reliability.
Offsetting There has been no offsetting ofassets and liabilities,
or income and expenses,
required
or permitted
by the FRS 102SORP or FRS 102.		 unless
Grants and donations Grants and donations
are only included
in the SoFA when the general income
criteria are met (5.10to 5.12FRS102SORp).		 recognition
In the case of performance
related grants, income must only be recognised to		 the extent
that the charity has provided
the specified goods orservices as entitlement
to		 the grant
only occurs when the performance
related conditions are met (5.16FRS 102SORP).
Legacies are included
in the SOFA when receipt is probable,
that is, when there has
Legacies been grant ofprobate, the executors have established
that there are sufficient assets in
the estate and any conditions
attached to the legacy are either within the control ofthe
charity or have been met.
Government grants The charity has received government
grants
in the reporting
period
Gift Aid receivable
is included
in income when there is a valid declaration
from		 the donor.
Tax reclaims on donations Any Gift Aid amount recovered
on a donation
is considered
to be part ofthat gift and		 is
and gifts treated as an addition to the same fund as the initial donation
unless the donor or the
terms ofthe appeal have specified otherwise.
Contractual income and This is only included
in the SoFA once the charity has provided
the related goods or
performance related services or met the performance
related conditions.
grants
Donated goods Donated goods are measured
at fair value (the amount for which the asset could be
exchanged)
unless impractical
to do so.
The cost of any stock ofgoods donated for distribution
to beneficiaries
is deemed to		 be
the fair value ofthose gifts at the time oftheir receipt and they are recognised on receipt.
In the reporting
period
in which the stocks are distributed,
they are recognised		 as an
expense at the carrying
amount ofthe stocks at distribution.
Donated goods for resale are measured
at fair value on initial recognition,
which is the
expected proceeds from sale less the expected costs ofsale, and recognised in 'Income
from other trading
activities'
with the corresponding
stock recognised
in the balance
sheet.
On its sale the value ofstock is charged against 'Income from other trading
activities'
and the proceeds from sale are also recognised as 'Income from other trading
activities'.
Goods donated for on-going use by the charity are recognised as tangible
fixed assets
and included
in the SoFAas incoming
resources when receivable.
Gifts in kind for use by the charity are included
in the SoFA as income from donations
when receivable.
Donated services and Donated services and facilities are included
in the SOFA when received at the		 value of
facilities the gift to the charity provided
the value ofthe gift can be measured
reliably.
Donated services and facilities that are consumed
immediately
are recognised		 as income
with an equivalent
amount
recognised as an expense under the appropriate
heading		 in
the SOFA.
Support costs The charity has incurred
expenditure
on support costs.
Volunteer help The value ofany voluntary
help received is not included
in the accounts
but is
in the trustees'
annual
report.		 described
Income from Income from interest, This is included
in the accounts when receipt is probable
and the amount
receivable		 can Yes* No* N/a*
royalties and dividends be measured
reliably.
Income from membership Membership
subscriptions
received
in the nature ofa gift are recognised
in Donations		 Yes' No* N/a*
subscriptions and Legacies.
Membership
subscriptions
which gives a member the right to buy services or other		 Yes" No* N/a*
benefits are recognised as income earned
from the provision
ofgoods and services		 as
income from charitable
activities.
Settlement
claims		 of insurance Insurance
claims are only included
in the SoFA when the general
income recognition
ci'iteria are met (5.10to5.12FRS102SORP) and are included as an item ofother
income
in the SoFA.		 Yes* No* N/a*
Investment
losses		 gains and This includes any realised or unrealised
gains or losses on the sale of investments
and
any gain or loss resulting
from revaluing
investments
to market value at the end ofthe		 Yes* No* N/a*
year.
2.2 EXPENDITURE AND LIABILITIES
Liabilities are recognised
where
it is more likely than not that there is a legal or		 Yes' No* N/a*
Liability recognition constructive
obligation
committing
the charity to pay out resources and the amount
obligation can be measured
with reasonable
certainty.		 ofthe
Governance
costs		 and support Support costs have been allocated between governance
costs and other support.
Governance
costs comprise
all costs involving
public accountability
ofthe charity and its		 Yes' No* N/a*
compliance
with regulation
and good practice.
Support costs include central functions
and have been allocated to activity cost
categories on a basis consistent
with the use ofresources, eg allocating
property costs		 Yes* No* N/a*
by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Grants with
conditions		 performance Where the charity gives a grant with conditions for its payment
being a specific level of
service or output to be provided,
such grants are only recognised
in the SoFA once the		 Yes* No* N/a*
recipient ofthe grant has provided
the specified service or output.
Grants payable without
performance
conditions		 Where there are no conditions
attaching
to the grant that enables the donor charity
realistically
avoid the commitment,
a liability for the full funding
obligation
must be		 to Yes* No* N/a'
recognised.
Yes* No* N/a"
Redundancy cost The charity made no redundancy
payments
during the reporting
period.
Yes* No* N/a*
Deferred income No material
item ofdeferred
income has been included
in the accounts.
Creditors The charity has creditors which are measured
at settlement
amounts
less any trade
discounts		 Yes' No* N/a*
A liability is measured
on recognition
at its historical cost and then subsequently		 Yes' No* N/a*
Provisions for liabilities measured
at the best estimate of the amount
required
to settle the obligation at the
reporting
da1e
Basicfinancial
instruments		 The charity accounts for basic financial
instruments
on initial recognition as per
paragraph
10.7FRS102SORP. Subsequent
measurement
is as per paragraphs
11.17
to 11.19,FRS102SORP.		 Yes* No* N/a*
2.4ASSETS .
Tangible fixed assets for These are capitalised
ifthey can be used for more than one year, and cost at least		 8200
use by charity Yes* No* N/a*
They are valued at cost.
The depreciation
rates and methods
used are disclosed
in note 9.
Debtors (including
trade debtors and loans receivable) are measured
on initial
recognition at settlement
amount
affer any trade discounts
or amount advanced
by		 the Yes* No* N/a*
chadity.
Subsequently,
they are measured
at the cash or other consideration
expected to
be received.
The charity has investments
which
it holds for resale or pending
their sale and cash		 and Yes* No* N/a*
cash equivalents
with a maturity
date less than one year. These include cash on deposit
and cash equivalents
with a maturity of less than one year held for investment
purposes
rather than to meet short-term
cash commitments
as they fall due.
Yes* No* N/a*
They are valued at fair value except where they qualify as basic financial
instruments.
POLICIES ADOPTED
ADDITIONAL TO OR None
DIFFERENT FROM
THOSE ABOVE
PA& i- n

Note 3 inco me
Restricted
Unrestricted income Endowment
Analysis ofincome funds funds funds Total funds
f		 Prior year
f
Donations
and legacies:		 Donations
Grant from		 and
ifts
ERYC		 1,816
4,554		 1,816
4,554		 2,949
23,392
Gift Aid from subsidiary
the
ear		 company due within 23,469 23,469
Gift Aid from subsidiary company due within 9
months
after the		 ear end
Total 29,839 29,839 26,341
Charitable
activities:		 Rent from
Room hire		 Cafe 4,800
15,983		 4,800
15,983		 4,800
9,795
Table rent 400 400 1,705
Book sales 4,453 4,453 2,657
Art sale commission 336 336 216
Raffles 1,241 1,241 411
Cinema 5,181 5,181 1,108
Dog show 459 459
Total 32,853 32,853 20,692
income from
investments:		 Interest income
Car
ark char es		 Total 394
5,830
6,224		 394
5,830
6,22¹		 26
6,567
6,593
Separate Loss of
rofits insurance		 claim 5,472 5,472 77,125
material
item
ofincome Total 5,472 5,472 77,125
TOTALINCOM E 74,388 74,388 130,751

Note 4 A nalysi s of rece ipts ofgovernme ipts ofgovernme nt grants
Government grant 1 Grants from ERYC Description This year
f
4,554
Government grant 2
Government grant 3
Other Total 4,554
Government grant 1 Grants from ERYC Description Last year
f
23,392
Government grant 2
Government grant 3
Other Total 23,392
This year Last year
Please provide details ofany
unfulfilled
conditions and other
contingencies attaching to grants
that have been recognisedin income. None None
This year Last year
Please give details of other forms of Because this organisation is a charity, the
government assistance from which Government waives 80% ofthe business rates.
the charity has directly benetited. East Riding
discretion,		 ofYorkshire
Council
waived the remaining		 has, at their
20%.		 Business rates waived as er this ear
Note 5 Donated goods, facilities Donated goods, facilities and services and services This year This year This year This year Last year
Seconded staff
Use ofproperty
Other
This year Last year
Please provide details ofthe
accounting
policy for		 the recognition
and valuation
ofdonated goods,
facilities and services. See accounting policies Note 2 Seeaccountin policies Note 2
Please provide details of any
unfulfilled
conditions		 and other
contingencies
attaching
to resources
from donated goods and services not
recognised
in income.		 None None
The charity has 44 registered volunteers. These The charity has 36 registered volunteers. These
Please give details ofother forms of
other donated goods and services not
recognised
in the accounts, eg
contribution
ofunpaid volunteers.		 are organised
into teams ofgardeners,
administrators,
maintenance,
cinema and general
help.
The time devoted
by a volunteer
will vary
between
1 hour and 25 hours per week.
In total
this contributes
hugely to the well-being
ofthe		 are organised
into teams ofgardeners,
administrators,
maintenance,
cinema and
general
help. The time devoted
by a volunteer
will vary between
1 hour and 25 hours per week.
In total this contributes
hugely to the well-being
Charity. ofthe Charity.
Note 6 Expenditure Expenditure Expenditure
This year Last year
Restricted Restricted
Unrestricted income End owment Unrestricted income Endowment
Analysis funds funds f unds Total funds funds funds funds Total funds
Expenditure on charitable activities:
Advertising and publicity 242 242 75 75
Cinema
rights		 3,203 3,203 985 985
Repairs 12,365 12,365 8,439 8,439
Fire and intruder alarms 3,056 3,056 1,788 1,788
Depreciation ofequipment 9,823 9,823 16,474 16,474
Depreciation offixtures and fittings 2,130 2,130 2,440 2,440
Total expenditure on charitable activities 30,819 30,819 30,201 30,201
Other
Licences 400 400 421 421
Insurance 5,477 5,477 4,101 4,101
Sund
ex enses		 743 743 1,499 1,499
Car
ark costs		 3,727 3,727 3,953 3,953
Bank char es 472 472 226 226
Total other expenditure 10,819 10,819 10,200 10,200
TOTAL EXPENDITURE 41,638 41,638 40,401 40,401

Salaries and wages Salaries and wages
Social security costs
Pension costs (defined contribution scheme)
Other employee benefits
This year Last year
Total staff costs
Band Number ofemployees Number ofemployees
This year Last year
f60,000to 869,999
f70,000tof79,999
880,000tof89,999
f90,000tof99,999
8100,000tof109,999
This year Last year
Please provide the total amount paid to key management
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This year Last year
Trade debtors 1,190 230
Prepayments and accrued income 5,458 2,982
Other debtors 531 11,130
Total 7,179 14,342
10.2
Disclo		 sure ofdebtors recoverable
in more t		 han 1 year (included
in		 debtors abov e)
This year Last year
K
Trade debtors
Prepayments and accrued income
Other debtors
Total

Note 12
Cash at bank and		 in hand
This year Last year
Short term cash investments (less than 3months maturity date)
Short term deposits
Cash at bank and on hand 495,278 449,428
Other
Total
This year Last year
13.1 Please provide details ofthe charity's
exposure to credit risk (the risk of incurring
a loss due to a debtor not paying what is
owed), liquidity
risk (the risk of not being
able to meet short term financial demands)
and market risk (the risk that the value of Minimal risk Minimal risk
an investment
will fall due to changes
in
the market) arising from financial
instruments
to which the charity is
exposed at the end ofthe reporting
period
and explain how the charity manages those
risks.
13.2 Please give details ofthe amount of
change
in the fair value ofbasic financial
instruments
(debtors, creditors,
investments
(see section 11, FRS102
SORP)) measured
at fair value through
the
SoFA that is attributable
to changes
in		 None None
credit risk.
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note. Ifthere are no
enter "False".		 note. Ifthere are no
enter "False".		 transactions
to rep		 transactions
to rep		 ort, please enter "True" in the box bel ow. Ifthere are t ransactions to report, p lease
No trustee expenses have been incurred (True or False) FALSE
Type ofexpenses reimbursed This year Last year
Purchase ofequipment 249 3,764
Repairs 883
Sundry 12
Purchase ofstock 59
Stationery 22 114
TOTAL 283 4,906
Please provide the number oftrustees reimbursed forexpenses orwho 3
had expenses paid by the charity